Notice to Bidders
Sealed bids will be received by the Town of Roxbury, hereinafter referred to as the "Owner," until 3:00 PM, Thursday, November 17th, 2016, at the Town Clerk’s Office, 53690 State Highway 30, Main Street, Roxbury, NY 12474, at which time said bids will be publicly opened and read aloud for:Denver Water District Contract No. 1 – PRV Rehabilitation
NOTICE TO BIDDERS
1. Sealed bids will be received by the Town of Roxbury, hereinafter referred to as the “Owner,” until 3:00 PM, Thursday, November 17th, 2016, at the Town Clerk’s Office, 53690 State Highway 30, Main Street, Roxbury, NY 12474, at which time said bids will be publicly opened and read aloud for:
Denver Water District Contract No. 1 – PRV Rehabilitation
Contract No. 1 shall include all tools, labor, material and equipment necessary to: Provide a new precast concrete valve vault with 6” and 2” pressure reducing valves and all related appurtenances; and provide all related demolition, site work, and restoration.
Deductive Alternate No. 1 – Cost Reduction for Re-use of Existing Vault.
Deductive Alternate No. 2 – Cost Reduction for Smaller Vault.
2. All bids must be made on the blank form of proposal attached hereto.
3. A bidder may withdraw any proposal submitted prior to the hour set for the closing of the bids provided the request is signed in a manner identical with the proposal being withdrawn.
4. The Owner will be responsible for payment in accordance with the terms of the contract when the work is completed.
5. The Owner is exempt from New York State sales taxes on material, supplies, and equipment to be permanently incorporated in the Work. Tax Exemption No. 15-6001121. Said taxes shall not be included in the Bid.
6. A complete set of Bidding and Contract Documents may be obtained from Lamont Engineers upon payment of a $50.00 deposit. Full deposit refund for the returned set will be made provided that the complete set of Bidding and Contract Documents (Project Manual) is returned to Lamont Engineers, postage paid and in good condition within 30 days after Bid Opening. Any sets returned after the 30-day period are non-refundable. Additional sets of Bidding and Contract Documents may be obtained upon payment of a $25.00 deposit for each set. Deposits for additional sets will be returned less the actual cost of reproduction if the complete sets are returned in good condition within the 30-day period. Requests for delivered sets of Bidding and Contract Documents will be honored overnight upon receipt of a non-refundable fee of $25.00 per set for handling and delivery.
7. Prospective bidders who obtain electronic project documents are responsible to contact Lamont Engineers, P.C. to register their contact information on the project documents distribution list for the purposes of receiving bidding Addenda and other bidding information.
8. The Contractor will be required to meet funding agency provisions as identified in Document 00823.
9. The Town Board of the Town of Roxbury reserves the right to waive any informalities or irregularities in the bids received and to reject any or all bids without explanation.
10. The existing PRV Vault site will be open for review by bidders on Tuesday, November 8th, 2016 from 10:00 AM-11:00 AM. If bidders are unable to make this time, they may try to schedule an appointment with the operator Robert Payne at (607) 326-3141 (WWTP) or (518) 231-9955 (cell).
11. Please refer all questions to Michael D. Harrington, Principal Engineer, Lamont Engineers, P.C., (518) 234-4028.
October 26, 2016 Town Board
Date Town of Roxbury
Roxbury Historic Preservation Commission Unapproved Meeting Minutes - October 15, 2016
A meeting of the Roxbury Historic Preservation Commission was held October 15, 2016, at 10:15 a.m. at the Roxbury Town Hall. Present Lewis Wendell, Chairman, Commission Members Nicole Haroldson and Doug McLaurine. Also present Carolynn Faraci, Commission Clerk.
UNAPPROVED MINUTES
ROXBURY HISTORIC PRESERVATION COMMISSION
A meeting of the Roxbury Historic Preservation Commission was held October 15, 2016, at 10:15 a.m. at the Roxbury Town Hall. Present Lewis Wendell, Chairman, Commission Members Nicole Haroldson and Doug McLaurine. Also present Carolynn Faraci, Commission Clerk.
Wayne Bank has not submitted their application on Phase Two for the sign on the front lawn.
Doug McLaurine asked questions about the work he will be doing after the purchase of Jerome Liberatore Property located at 53587 State Highway 30, Roxbury, New York 12474.
Kingdon Gould and the O’Connor Foundation each provide Five thousand for the five historical signs to be placed in Roxbury. The signs will be located at Roxbury Arts Group, Enderland, Roxbury Railroad Depot, Jay Gould Memorial Reformed Church and Family Home (5005 Vega Mountain Road).
There will be paper maps showing where the Historical signs will be placed in the Town of Roxbury.
On motion of Doug McLaurine, seconded by Nicole Haroldson meeting adjourned at 10:30 am…
AYES-3 Doug McLaurine, Nicole Haroldson, Lewis Wendell
NAYS-0
Notice - Roxbury Planning Board October 19, 2016 Meeting Canceled
due to having no business to discuss
NOTICE
The Town of Roxbury Planning Board meeting scheduled for October 19, 2016 has been canceled due to having no business to discuss. The next meeting of the Planning Board is scheduled to be held November 16, 2016 at 7:30 pm at the Town Hall.
By Order of the Planning Board
Phillip Zorda, Chairman
Dated: Oct. 13, 2016
Roxbury Town Board Meeting Agenda - October 10, 2016
ROXBURY TOWN BOARDRegular MeetingOctober 10, 2016Town Hall
ROXBURY TOWN BOARD
Regular Meeting
October 10, 2016
Town Hall
Call To Order 7:30 pm Regular Meeting
Minutes September 12th Public Hearings & meeting
Requests to Speak:
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution-Town Clerk monthly report for September 2016
· Resolution-Supervisor’s monthly report for August 2016
· Resolution-Assessor’s monthly report for September 2016
· Resolution-Building Inspector monthly report for September 2016
· Resolution-monthly water receipts report for September 2016
· Resolution-Justice Court monthly report for September 2016
· Resolution-hire new school crossing guard
· Resolution-Fuel Oil bids
· Resolution-schedule Public Hearing Local Law to override tax cap levy for 2017 Budget November 10th @_______pm
· Resolution-schedule Public Hearing 2017 Preliminary Budget for November 10th @_______pm
· Resolution-health insurance rates
· Reimbursement from NYMIR $1,428
· 2017 Tentative Budget has been distributed to Town Board
· Fiscal Stress report from State
· Highway Dept. vacancy
· Quarterly Dog Control Officer Report-no issues found
· April 2016 Tax Collection bank interest
· GG Tire sewer hookup
REMINDER: 2017 Tentative Budget Workshop Monday October 17th @ 7:00 pm
November Regular Meeting is Thursday the 10th
Notice - 2016 Tire Day
NOTICE
TOWN OF MIDDLETOWN AND TOWN OF ROXBURY RESIDENTS
TIRE DAY
Saturday October 15, 2016
8:00 am – 4:00 pm
Roxbury Highway Garage
52508 State Hwy. 30, Roxbury, NY
Conditions for acceptance: Town of Middletown or Roxbury residents only, Transfer Station Permit required, will take tires fitting up to 17 inch wheels, rims must be removed, limit 10 tires per household.
Patricia Kelly, Town Clerk Diane Pickett, Town Clerk
Town of Middletown Town of Roxbury
845-586-4566 607-326-7641
Roxbury Town Board Special Meeting - October 17, 2016
at the Town Hall for the purpose of conducting a Budget Workshop on the 2017 Tentative Budget and to discuss any other business that may come before the Town Board.
NOTICE
The Town Board, Town of Roxbury, will hold a Special Meeting on October 17, 2016 at 7:00 pm at the Town Hall for the purpose of conducting a Budget Workshop on the 2017 Tentative Budget and to discuss any other business that may come before the Town Board.
Diane Pickett
Town Clerk
Dated: September 14, 2016
Bid Notice - Sealed bids for approximately 6,000 gallons +/- of No. 2 Fuel Oil
Pursuant to Section 103 of the General Municipal Law, the Town Board, Town of Roxbury, will receive sealed bids for approximately 6,000 gallons +/- of No. 2 Fuel Oil to be delivered as needed to various buildings in the Town. This bid will be for the 2016 / 2017 heating season.
BID NOTICE
Pursuant to Section 103 of the General Municipal Law, the Town Board, Town of Roxbury, will receive sealed bids for approximately 6,000 gallons +/- of No. 2 Fuel Oil to be delivered as needed to various buildings in the Town. This bid will be for the 2016 / 2017 heating season.
All bids must meet New York State specifications and must be accompanied by a certificate of non-collusion.
Bids shall be marked “FUEL OIL BID” and must be received at the Town Clerk’s Office, PO Box 189, 53690 State Hwy. 30, Roxbury, NY 12474 no later than 2:00 pm on October 7, 2016 at which time they shall be opened. The bid will be awarded at the Regular Monthly Meeting of the Town Board to be held October 10, 2016 at 7:30 pm at the Town Hall.
The Town Board reserves the right to reject any and all bids.
By Order of the Town Board
Town of Roxbury
Diane Pickett, Town Clerk
Dated: September 14, 2016
Roxbury Town Board Public Hearing and Regular Meeting Agenda - September 12, 2016
Call To Order 7:15 pm Public Hearing – CDBG Program Closeout7:25 pm Public Hearing – application for new CDBG Program7:30 pm Regular Meeting
ROXBURY TOWN BOARD
Public Hearing
Regular Meeting
September 12, 2016
Town Hall
Call To Order 7:15 pm Public Hearing – CDBG Program Closeout
7:25 pm Public Hearing – application for new CDBG Program
7:30 pm Regular Meeting
Minutes August 8th meeting
Requests to Speak:
Patricia Davis – property purchase
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution-Town Clerk monthly report for August 2016
· Resolution-Supervisor’s monthly report for June & July 2016
· Resolution-Assessor’s monthly report for August 2016
· Resolution-Building Inspector monthly report for August 2016
· Resolution-monthly water receipts report for August 2016
· Resolution-Justice Court monthly report for July 2016
· Resolution-hire new school crossing guard
· Resolution-schedule budget workshop in October
· Resolution-advertise bids for 2016/2017 fuel oil to be opened October 7th @ 2:00 pm
· Resolution-reappoint Henry Gockel Brd of Assessement Review 10/1/16-9/30/21
· Resolution-health insurance rates
· Resolution – closeout of 2012 CDBG housing repair program
· Resolution – application for new CDBG housing repair program
· Resolution-equipment destruction list
· Resolution-Hwy. Supt. request for filling Hwy. Mechanic vacancy
· Highway Dept. vacancy
· Clean Sweep-residences must register by Sept. 15th
· Schedule Tire Day
· Beebe invoices
· Status Grand Gorge Tire sewer hookup
Potluck luncheon at the Roxbury Library on Tuesday, September 13, 2016
The Roxbury Library Association will open the 2016-2017 RLA Tuesday Forum season with a potluck luncheon at the Roxbury Library on Tuesday, September 13, 2016, at 12:00 noon.
FOR IMMEDIATE RELEASE
Contact Person: Dian Seiler, Director, Roxbury Library
Telephone and Fax: (607)-326-7901
The Roxbury Library Association will open the 2016-2017 RLA Tuesday Forum season with a potluck luncheon at the Roxbury Library on Tuesday, September 13, 2016, at 12:00 noon. RLA Tuesday Forum Coordinator Susan Whittenburg cordially requests that each attendee bring a covered dish to pass, as well as a place setting. Following the potluck luncheon,
September 2016 RLA Tuesday Forum attendees will plan and schedule programs and activities for the upcoming 2016-2017 RLA Tuesday Forum season.
The Roxbury Library Association welcomes the public to all RLA Tuesday Forum programs, activities, and gatherings, which are free of charge.
Located at 53742 State Highway 30, the Roxbury Library is directly opposite the town’s United Methodist Church on Main Street.
For details about the September 13, 2016, potluck luncheon and about upcoming RLA Tuesday Forum programs, activities, and gatherings, please contact Roxbury Library Director Dian Seiler or Roxbury Library Clerk Helen Faraci at (607)-326-7901.
Notice of Special Election - Grand Gorge Fire District
NOTICE IS HEREBY GIVEN pursuant to the Town Law of the State of New York that a special election of the qualified voters of the Grand Gorge Fire District in the Town of Roxbury, Delaware County, New York will be held at the Grand Gorge Fire House located at 60753 State Hwy 30 South, Grand Gorge New York 12434 in the Town of Roxbury, New York on September 20, 2016, between the hours of 6:00 o'clock p.m. and 9:00 o'clock p.m. to vote on the Bond Resolution of the Board of Fire Commissioners adopted August 3, 2016, with the ballot to be in substantially the following for
NOTICE OF SPECIAL ELECTION
GRAND GORGE FIRE DISTRICT IN THE TOWN OF ROXBURY, DELAWARE COUNTY, NEW YORK
NOTICE IS HEREBY GIVEN pursuant to the Town Law of the State of New York that a special election of the qualified voters of the Grand Gorge Fire District in the Town of Roxbury, Delaware County, New York will be held at the Grand Gorge Fire House located at 60753 State Hwy 30 South, Grand Gorge New York 12434 in the Town of Roxbury, New York on September 20, 2016, between the hours of 6:00 o’clock p.m. and 9:00 o’clock p.m. to vote on the Bond Resolution of the Board of Fire Commissioners adopted August 3, 2016, with the ballot to be in substantially the following form:
Shall the resolution entitled “BOND RESOLUTION DATED AUGUST 3, 2016. A RESOLUTION AUTHORIZING THE ACQUISITION OF A CUSTOM PUMPER TANKER TRUCK AT A MAXIMUM COST OF $325,000 WITH A PERIOD OF PROBABLE USEFULNESS OF 20 YEARS; AUTHORIZING THE ISSUANCE OF SERIAL BONDS OF THE GRAND GORGE FIRE DISTRICT, IN THE TOWN OF ROXBURY, DELAWARE COUNTY, NEW YORK IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $325,000 PURSUANT TO THE LOCAL FINANCE LAW TO FINANCE SUCH COST; AND DELEGATING CERTAIN POWERS IN CONNECTION THEREWITH TO THE FIRE DISTRICT TREASURER” be approved?
Yes ________
No ________
A copy of the text of such bond resolution may be obtained from the Fire District Secretary.
Those who are qualified to vote on the aforementioned proposition are registered voters of the Grand Gorge Fire District who shall have resided in said Fire District for the period of thirty (30) days next preceding such election.
Dated: August 17, 2016
By Order of the Board of Fire
Commissioners of the
Grand Gorge Fire District in the Town of Roxbury, Delaware County, New York
By: Gail Miner, Fire District Secretary
Public Hearing - September 12, 2016
at 7:25 pm at the Roxbury Town Hall, 53690 State Hwy. 30, Roxbury, NY to answer questions and to receive comments on a proposed application to the NYS Homes and Community Renewal for a Community Development Block Grant (CDBG) for repairs to owner occupied, income eligible applicants residing in the Town of Roxbury.
NOTICE OF PUBLIC HEARING
PLEASE TAKE NOTICE the Town Board, Town of Roxbury, will hold a Public Hearing on September 12, 2016 at 7:25 pm at the Roxbury Town Hall, 53690 State Hwy. 30, Roxbury, NY to answer questions and to receive comments on a proposed application to the NYS Homes and Community Renewal for a Community Development Block Grant (CDBG) for repairs to owner occupied, income eligible applicants residing in the Town of Roxbury.
It is the policy of the Town of Roxbury not to discriminate on the basis of disability. Please contact Diane Pickett, Town Clerk, at (607) 326-7641 if you need any special accommodations and the Town will make appropriate arrangements to ensure that you can participate in this public meeting.
Diane Pickett, Town Clerk
Town of Roxbury
Dated: Aug. 23, 2016
Public Hearing - Roxbury Planning Board, September 21, 2016
PUBLIC HEARING
PLEASE TAKE NOTICE that the Town of Roxbury Planning Board will hold a Public Hearing, pursuant to Section 274-a of the Town Law on the application of
Edward Slicer – Tax Map #91.2-9-13 – State Hwy 23 – Site Plan Review
for the approval of Site Plan Review for Dollar General.
SAID HEARING will be held on September 21, 2016 at the Roxbury Town Hall, 53690 St. Hwy. 30, Roxbury, NY at 7:30 pm, at which time all interested persons will have the opportunity to be heard.
By Order of the Roxbury Planning Board
Phillip Zorda, Chairman
Dated: August 16, 2016
Public Hearings - Roxbury Planning Board, September 21, 2016
PUBLIC HEARINGS
PLEASE TAKE NOTICE that the Town of Roxbury Planning Board will hold Public Hearings, pursuant to Section 276 of the Town Law on the application(s) of
Marion VanAken – Tax Map #92.-1-8.11 – VanAken Rd. – 2 lot subdivision
Dennis Slater – Tax Map #157.2-1-20.1 – DJ Court Rd. – 2 lot subdivision
for the approval of a subdivision plat.
SAID HEARINGS will be held on September 21, 2016 at the Roxbury Town Hall, 53690 St. Hwy. 30, Roxbury, NY at 7:30 pm, at which time all interested persons will have the opportunity to be heard.
By Order of the Roxbury Planning Board
Phillip Zorda, Chairman
Dated: August 16, 2016
Notice - Public Hearing September 12, 2016
The Town of Roxbury will hold a Public Hearing on September 12, 2016 at 7:15 pm at the Town Hall, 53690 State Hwy 30, Roxbury, NY to discuss the locality’s Community Development Block Grant project, CDBG Project #1004HR64-12.
NOTICE OF PUBLIC HEARING
CDBG PROGRAM CLOSE OUT
The Town of Roxbury will hold a Public Hearing on September 12, 2016 at 7:15 pm at the Town Hall, 53690 State Hwy 30, Roxbury, NY to discuss the locality’s Community Development Block Grant project, CDBG Project #1004HR64-12. The purpose of this hearing is to receive citizen’s comments regarding close out of the CDBG Project. The project was to provide housing rehabilitation and repairs for low-moderate income homeowners. Any and all citizens are invited to attend this Public Hearing. It is the policy of the Town of Roxbury not to discriminate on the basis of disability. Please contact Diane Pickett, Town Clerk, at 607-326-7641 if you need any special accommodations and the Town will make appropriate arrangements to ensure that you can participate in this public meeting.
Diane Pickett, Town Clerk
Town of Roxbury
Dated: 8/8/16
Roxbury Town Board Meeting Agenda - August 8, 2016
ROXBURY TOWN BOARD
Regular Meeting
August 8, 2016
Grand Gorge Civic Center
Call To Order 7:30 pm Regular Meeting
Minutes July 11th meeting
Requests to Speak:
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board: Ed Docskalik-retirement notice
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution-Town Clerk monthly report for July 2016
· Resolution-Supervisor’s monthly report for June 2016
· Resolution-Assessor’s monthly report for July 2016
· Resolution-Building Inspector monthly report for July 2016
· Resolution-monthly water receipts report for July 2016
· Resolution-Justice Court monthly report for June 2016
· Resolution-Tax Collector Final Report
· Resolution-School Crossing guard resignation
· Resolution-hire new school crossing guard
· Resolution-records destruction list (Tax Collector Files)
· Resolution-schedule Public Hearing for close out of CDBG Hsg Rehab Program
· Resolution – General Fund loan money to Denver Sewer to cover costs
· Kirkside Park Dollhouse
· Grand Gorge Tire sewer hookup
· Return envelopes for water payments
REMINDER: Personnel Committee-salary sheet due to Budget Officer by Sept. 9th
Notice of Bid - 1979 International Truck
The Town of Roxbury is seeking sealed bids for the sale of a 1979 International Truck, without dump body, 671 Detroit Diesel, 5 speed transmission and 2 speed rear end. The vehicle is being sold “as is”.
NOTICE OF BID
The Town of Roxbury is seeking sealed bids for the sale of a 1979 International Truck, without dump body, 671 Detroit Diesel, 5 speed transmission and 2 speed rear end. The vehicle is being sold “as is”. Please contact Neil German, Hwy. Supt. 607-326-4222 for more information. Bids must be received before 2:00 pm on August 5, 2016 at the Town Clerk’s Office, PO Box 189, 53690 State Hwy. 30, Roxbury, NY 12474 at which time they shall be opened. Any award will be made at the August 8, 2016 Town Board meeting at 7:30 pm at the Grand Gorge Civic Center. The Town Board reserves the right to reject any and all bids.
By Order of the Town Board
Neil German, Hwy. Supt.
Dated: July 25, 2016
Position Available for PT School Crossing Guard
POSITION AVAILABLE SCHOOL CROSSING GUARD
The Town of Roxbury is seeking to fill the part-time position of School Crossing Guard. Applicants must be at least 16 years of age. Interested persons please contact the Roxbury Town Clerk’s Office at 607-326-7641 for salary, application and other information. Applications must be received at the Town Clerk’s Office, PO Box 189, Roxbury, NY 12474 by August 5, 2016. The Town of Roxbury is an Equal Opportunity Provider and Employer.
Notice- July 16, 2016, Meeting of the Roxbury Historic Preservation Commission Cancelled
due to having no business to discuss
NOTICE
The quarterly meeting of the Roxbury Historic Preservation Commission (RHPC) scheduled for Saturday July 16, 2016 has been canceled due to having no business to discuss. The next quarterly meeting of the RHPC will be held Saturday October 15, 2016 at 10:00 am at the Town Hall.
By Order of the RHPC
Lewis Wendell, Chairman
Dated: 7/11/16
Roxbury Town Board Meeting Agenda - July 11, 2016
Call To Order 7:15 pmPublic Hearing CDBG Grant Civic Center7:30 pm Regular Meeting
ROXBURY TOWN BOARD
Public Hearing
Regular Meeting
July 11, 2016
Town Hall
Call To Order 7:15 pm Public Hearing CDBG Grant Civic Center
7:30 pm Regular Meeting
Minutes June 13th regular meeting
Requests to Speak:
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution-Town Clerk monthly report for June 2016
· Resolution-Supervisor’s monthly report for May 2016
· Resolution-Assessor’s monthly report for June 2016
· Resolution-Building Inspector monthly report for June 2016
· Resolution-monthly water receipts report for June 2016
· Resolution-Justice Court monthly report for May 2016
· Resolution-Tax Collector Final Report
· Resolution – Annual Good Neighbor Fund Report to NYCDEP
· Resolution-School Crossing guard resignation
· Resolution-hire new school crossing guard
· Resolution-records destruction list
· Resolution – Neg Dec Civic Center upgrades
· NYS Ag & Markets Municipal Shelter Inspection Report (Heart of Catskills HS)
· Transfer Station closed for repairs Wednesday July 13th
· Grand Gorge Tire sewer hookup
· Constable vehicle
REMINDER: August 8th meeting at the Grand Gorge Civic Center
Notice of Completed Assessment Roll
Pursuant to Section 516 of the Real Property Tax Law, notice is hereby given that the Final Assessment Roll for the Town of Roxbury, County of Delaware, for the year 2016 has been completed
NOTICE OF COMPLETED ASSESSMENT ROLL
Pursuant to Section 516 of the Real Property Tax Law, notice is hereby given that the Final Assessment Roll for the Town of Roxbury, County of Delaware, for the year 2016 has been completed by the undersigned Assessor. A certified copy thereof will be filed in the office of the Town Clerk on the 1st day of July 2016 where the same will remain open to public inspection.
Dated: June 29, 2016
Robert Breglio, Assessor
Town of Roxbury