Bid Notice — "Lake Street Bid"
BID NOTICE
TOWN OF ROXBURY, NEW YORK
The Town of Roxbury is seeking sealed bids for the construction of the “Lake Street Drainage Construction Project”. Plans and specifications can be obtained by calling Jane Sotera at RETTEW Engineering and Surveying in Delhi, NY at 845-586-2400. The construction will be done as part of the Catskill Watershed Corporation’s (CWC) Stormwater Retrofit Program, and all conditions of the CWC Program Contract including bonds and insurances must be adhered to.
Bids must be marked “Lake Street Bid” and received at the Town Clerk’s Office, 53690 State Hwy. 30, PO Box 189, Roxbury, NY 12474 before 3:00 pm on April 26, 2013 at which time they will be opened. The bid will be awarded at a later date upon CWC acceptance. The Town Board reserves the right to reject any and all bids.
By Order of the Town Board
Town of Roxbury
Diane Pickett, Town Clerk
Dated: March 27, 2013
Town Board — March 11, 2013 Minutes
UNAPPROVED MINUTES
March 11, 2013
A Public Hearing and regular meeting of the Town Board were held March 11, 2013 beginning at 7:00 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Hwy. Supt. Stephen Schuman, Building Inspector William Walcutt, Atty. Kevin Young and 8 residents.
The Public Hearing on the draft Comprehensive Plan Update was called to order at 7:00 pm. The notice calling for the hearing was read. Nan Stolzenburg was present to discuss the Plan, how the information was compiled and how the Plan can be used in the future with grants, etc. Kevin Young questioned conservation subdivisions and what could make Roxbury more sustainable. Stolzenburg explained the conservation subdivision and discussed economic development for sustainability. No comments were heard in favor of or against the proposed Plan.
The Hearing closed at 7:28pm.
The regular meeting of the Town Board was called to order at 7:30 pm.
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the February 11, 2013 minutes.
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
Michael Jastremski and Duncan Martin of the Delaware County Planning Dept. conducted an in depth presentation on the new flood maps and the flood insurance program that also ties in with the County’s Hazard Mitigation Plan. Newer maps will be coming out soon that has more detailed delineated areas based on more specific studies.
Evelyn Irwin expressed concerns with the Town still having ownership of the Radio Station. It was explained the Town still holds the license which is in the process of being turned over, the radio station pays its own bills so there is no costs to the Town and WIOX is working with WSKG to share programs.
Peg Ellsworth requested resolutions designating the Supervisor as the certifying officer and appointing a review committee for the CDBG housing grant, stated there is still money available through the M-ARK Project for rental rehab and discussed the NYSDOT sidewalks grant where Atty. Young will put together a letter to DOT requesting an extension of time to gather materials. The Supervisor will contact the review committee on the previous HUD program to see if they would like to serve again.
Highway Supt. Stephen Schuman discussed work by crews, requested a bid opening on the roller sale for April 8 at 2:00 pm, discussed the proposal from Hinkley Electric to replace the remaining lights at the highway garage under an energy program and requested the Board approve the two lowest bidders on the material hauling bid.
RESOLUTION #19 – HIGHWAY GARAGE LIGHTS
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“WHEREAS, the Town Board desires to replace the remaining 26 metal halide fixtures with 4’ T-5 HO 4 bulb fluorescent fixtures and bulbs: and
WHEREAS, Hinkley Electric has submitted a proposal to do the aforementioned work for a cost of $7410.00; and
WHEREAS, the Town has been approved for light replacement through a NYSEG energy rebate program in the amount of $1,910.00;
NOW, THEREFORE BE IT RESOLVED the Town Board approves the proposal of Hinkley Electric in the amount of $7,410.00.”
AYES – Cronk, Hinkley, Raeder, Murray, Hynes
NAYS – 0
Sealed bids for highway material hauling were opened on March 11, 2013 at 2:15 pm at the Town Hall. A total of five (5) bids were received and were as follow on a per ton basis:
| Contractor | Sand Davenport |
Sand Oneonta |
Stone/Item 4 Schoharie |
Stone/Item 4 Middleburgh |
Stone/Item 4 Ashland |
Item 4 Lexington |
|---|---|---|---|---|---|---|
| Schulz’s Trucking | 7.50 | 7.90 | 7.80 | 7.70 | 7.50 | 7.50 |
| Carver Sand & Gravel | 7.10 | 4.55 | ||||
| Cobleskill Stone Products |
7.25 | 5.25 | ||||
| Seward Sand & Gravel | 8.40 | 8.95 | 11.65 | 8.40 | ||
| RTE Transport | 8.25 | 8.75 | 7.50 | 7.50 | 4.75 | 5.25 |
RESOLUTION #20 – AWARD HIGHWAY MATERIAL HAULING BID
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board awards the bid for material hauling to the two lowest bidders as follows:
| Contractor | Sand | Sand | Stone/Item 4 | Stone/Item 4 | Stone/Item 4 | Item 4 |
|---|---|---|---|---|---|---|
| Davenport | Oneonta | Schoharie | Middleburgh | Ashland | Lexington | |
| Schulz’s Trucking | 7.5 | 7.9 | ||||
| Carver Sand & Gravel | 7.1 | 4.55 | ||||
| Cobleskill Stone Products | 7.25 | 5.25 | ||||
| RTE Transport | 8.25 | 8.75 | 7.5 | 7.5 | 4.75 | 5.25 |
AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0
Sealed bids for highway fuels were opened on March 11, 2013 at 2:00 pm at the Town Hall. A total of two (2) bids were received and were as follows:
| Vendor | Diesel Fluctuating | Diesel Fixed |
Winter Blend Diesel Fluctuating |
Winter Blend Fixed | Gas Fluctuating | Gas Fixed |
|---|---|---|---|---|---|---|
| Main Care Energy | 3.1933+.1950=3.3883 | 3.3870 | 3.3434+.1950+3.5384 | 3.5970 | 2.9800+.2750=3.2550 | 3.2350 |
| Mirabito Energy | 3.1350+.1974=3.3324 | 3.4621 | 3.4800+.2744=3.7544 | 3.7121 | 2.9150+.2974=3.2124 | No bid |
RESOLUTION #21 – AWARD HIGHWAY FUEL BID
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board awards the Highway Fuels bid on a per gallon price as follows: Diesel Fuel – Main Care Energy at $3.3870 Fixed; Winter Blend Diesel – Main Care Energy at $3.5970 Fixed and Gas – Main Care Energy at $3.2350 Fixed.”
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
Building Inspector William Walcutt reported he issued a building permit for renovation work on the Enderlin building, not all owners have responded to the unsafe structure notices he sent out and cleanup on the Ernst property is expected to be concluded in April.
Supv. Hynes stated that Main Street tree cutting on Main St. Roxbury is expected to begin in the spring.
Atty. Kevin Young discussed the assessment of lands under the NYC DEP waters. Atty. Robert Beebe has settled with the City for assessment values but the Town Board must approve. The Town Board will make a decision when the numbers are received from Atty. Beebe.
On motion of Carol Murray second by Edward Raeder the Town Board approved the Town Clerk’s monthly report for February 2013 in the amount of $1,131.57 (Town Clerk $371.57 and Building Permits $760.00)
AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Supervisor’s monthly report for January 2013.
AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0
On motion of Gene Cronk second by Edward Raeder the Town Board approved the Assessor’s monthly report for February 2013.
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
No written monthly report was received from the Building Inspector.
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Justice’s monthly report for January 2013 in the amount of $2,881.00.
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
Discussion took place on the draft Comp Plan. The Board would like to see additional information included on the hazard mitigation plan.
RESOLUTION #22 – DRAFT COMP PLAN TO COUNTY PLANNING DEPT.
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board has reviewed the draft Comprehensive Plan Update (“Plan”); and
WHEREAS, the Town Board requested additional information per the public hearing comments;
NOW, THERFORE BE IT RESOLVED the Town Board authorizes the additional information be inserted into the Plan and directs the Town Clerk to forward a copy of the amended Plan to the Delaware County Planning Dept. for review and comments.”
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
RESOLUTION #23 – CERTIFYING OFFICER FOR CDBG PROGRAM
On motion of Edward Raeder second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, on December 26, 2012 the Town of Roxbury was awarded a New York State Community Development Block Grant (CBDG) for housing rehabilitation in the amount of $400,000 for home rehabilitation;
NOW, THEREFORE BE IT RESOLVED the Town Board designates Thomas S. Hynes, Supervisor of the Town of Roxbury as certifying officer for the CDBG on behalf of the Town.”
AYES – 5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS – 0
RESOLUTION #24 – ADVERTISE FOR BIDS FOR LAKE ST. DRAINAGE PROJECT
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes advertising for sealed bids for the Lake Street Drainage Construction Project with the date and time of the opening to be determined at a later date.”
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
On motion of Carol Murray second by Gene Cronk the Town Board approves the destruction of the following records per MU-1 Retention Schedule:
| SARA # | Description of Record | Dates | SARA Yrs. |
|---|---|---|---|
| 1.275 | Voucher & invoice | 2006 | 6 years |
| 1.263 | Bank Statements (all accts checking & savings) | 2006 | 6 years |
| 7.269 | Bank deposit slips (all accts checking & savings) | 2006 | 6 years |
| 5.267 | Deposit books (all accts) | 2006 | 6 yrs after date of most recent entry |
| 4.248 | Bank account transfers (faxes) | 2006 | 6 yrs after last entry |
| 10.254 | Trial balances (all funds) | 2006 | 6 years |
| 3.247 | Journal Entries | 2006 | 6 yrs after last entry |
| 1.1 | Supervisor’s Journal – Delaware County Board of | ||
| Supv. Minutes of meetings | 1927-2003 | Duplicate-original at County | |
| NYS Election Law Book | 1951*1968*1973 | ||
| McKinneys Law Book-General Municipal 23 Sec1-199 | 1976-1977 | ||
| McKinneys Law Book-General Municipal 23 Sec 200-End | 1976-1977 | ||
| McKinneys Law Book-Town Law 61 Sec 1-189 | 1980-1981 | ||
| McKinneys Law Book-Town Law 61 Sec 190-End | 1980-1981 | ||
| McKinneys Law Book-Highway Law 24 Sec 200-End | 1961-1962 | ||
| McKinneys Law Book-Highway Law 24 Sec 200-End | 1976-1977 | ||
| McKinneys Law Book-Highway Law 24 Sec 230-End | 1961-1962 | ||
| McKinneys Law Book-Highway Law 24 Sec 230-End | 1976-1977 | ||
| 2.163 | Dog License | 2006-2008 | 3 years after expiration |
| 12.667 | Dog rabies vaccination certificate | 2006-2009 | 3 years |
| 6.167a | Dog license monthly report | 2003-2006 | 6 years |
| 1.283 | Town Clerk monthly report | 2005-2006 | 6 years |
| 1.2830 | Marriage license monthly report | 2005-2006 | 6 years |
| 1.245 | Town Clerk cash receipt book | 2005-2006 | 6 yrs after last entry |
| 5.166 | Dog license change report | 2006-2009 | 3 years |
| 1.162b | Dog license monthly renewal list | 2006-2008 | 0 after superceded or obsolete |
| 3.164 | Dog Spay/Neuter certificate | 2006-2009 | 0 after obsolete |
| 4.165 | Dog tag replacement application | 2006-2009 | 1 year |
| 1.602a | Tax Collector Real Property Transfer Form EA5217 | 2004-2005 | 6 yrs -duplicate, original in Assessor files |
| 4.409a | Bank/mortgage co. request for tax information | 2004-2005 | 6 months |
| 1.595a | Tax Collector Receiver’s stub | 2004-2005 | 6 years |
| 4.849 | Tax Collector Change of addresses | 2004-2005 | Keep as needed-original in Assessor office |
| 7.269 | Tax Collector bank deposit slips | 2004-2005 | 6 years |
| 2.596 | Tax Collector delinquent tax report | 2004-2005 | 6 years |
| 10.10b | Tax Collector communications to/from County | 2004-2005 | 6 years |
| 23.634a | Handicapped Parking Permits & paperwork | 2004-2009 | 3 years after expiration |
AYES – 5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS – 0
Attorney Kevin Young discussed amending the sub-division regulations to accommodate a waiver for having no road frontage but accessible by a right-of-way. The Town Planning Board will review the issue.
Assessor Robert Breglio has requested in his monthly report that the Board accept a proposal of Mark Los to help with commercial assessments on the re-val at a cost of $2,200.
On motion of Allen Hinkley second by Carol Murray the Town Board approved the proposal of Mark Los in the amount of $2,200 to assist the Town Assessor with commercial values for the current revaluation that is underway.
AYES – 5 Hinkey, Murray, Cronk, Raeder, Hynes
NAYS – 0
The Annual Financial Report of the Town for the year 2012 has been filed with the NYS Comptroller’s Office. A copy of the report is on file at the Town Clerk’s Office for inspection.
The Town Board agreed that the bid for the sale of the CAT Roller will be advertised and opened at 2:00 pm on April 8, 2013 at the Town Hall.
Supv. Hynes has spoken with the State Emergency Management Office (SEMO) regarding final payment on the remaining two large roads from the 2011 flood. The remaining funds are expected to arrive within the next 1-2 months.
The next regular meeting of the Town Board will be held April 8, 2013 at 7:30 pm at the Grand Gorge Civic Center.
On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:
| General #82-124 | $86,408.79 | Denver Sewer #14-25 | $20,227.96 |
|---|---|---|---|
| Highway #32-58 | $57,042.54 | Special Lights #3 | $2,334.87 |
| Roxbury Water #13-20 | $2,812.80 | Capital Projects: | |
| Grand Gorge Water #14-20 | $3,244.78 | Lake St Design #11 | $614.10 |
| Denver Water #15-24 | $5,819.70 | Comp Plan #12 | $25.80 |
| Roxbury Sewer #15-27 | $29,658.58 | Highway Garage #13 | $3,240.00 |
AYES – 5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS – 0
On motion of Allen Hinkley second by Edward Raeder the meeting adjourned at 9:20 pm.
THIS IS A TRUE COPY
_________________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
NOTICE — Roller Bid
NOTICE
The Town of Roxbury is seeking sealed bids for the sale of a 1991 Caterpillar CS563 84” wide single smooth drum vibratory soil roller. Features include: hydrostatic transmission and 3116 – 6 cylinder diesel engine. Has 5028 hours. Bids must be marked as “ROLLER BID” and received at the Town Clerk’s Office, 53690 State Hwy. 30, PO Box 189, Roxbury, NY 12474 before 2:00 pm on April 8, 2013 at which time they will be opened. Any award will be made at the regular meeting of the Town Board to be held that evening at 7:30 pm at the Grand Gorge Civic Center. For more information on or viewing the roller, please contact Stephen Schuman, Hwy. Supt. at 607-326-4222. The Town Board reserves the right to reject any and all bids.
By Order of the Town Board
Town of Roxbury
Stephen Schuman, Highway Supt.
Dated: March 11, 2013
NOTICE — Annual Financial Report
NOTICE
Notice is hereby given that the Annual Financial Update Document for the Town of Roxbury, Delaware County, New York, for the period beginning January 1, 2012 and ending December 31, 2012 has been filed in the office of the Town Clerk where it is available for public inspection by all interested persons. The Annual Financial Update Document has been duly filed with the Comptroller of the State of New York pursuant to General Municipal Law.
Diane Pickett. Town Clerk
Town of Roxbury
Dated: 3/1/13
Town Board Meeting Agenda — March 11, 2013
ROXBURY TOWN BOARD Public Hearing
Regular Meeting
March 11, 2013
Town Hall
7:00 pm
Call To Order
7:00 pm Public Hearing – Draft Comp Plan w/ Nan Stolzenburg
7:30 pm – Regular Meeting
Minutes
February 11th meeting
Requests to Speak:
Duncan Martin – DC Planning re: New Flood Maps
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
Resolution – Town Board has reviewed (and approves or changes needed) current Employee Handbook
Resolution – Town Clerk monthly Report for February 2013
Resolution – Supervisor’s monthly Report for January 2012
Resolution – Assessor’s monthly report for February 2013
Resolution – Building Inspector monthly report
Resolution – Justice Court monthly report for January 2013
Resolution – retirement reporting days (Building Inspector)
Resolution –Comp Plan
Resolution – award/reject sealed bids for Highway fuels
Resolution – award/reject sealed bids for Highway material hauling
Resolution – designating Supervisor as the certifying officer on the HUD Program
Resolution – advertise for sealed bids for construction on Lake St. Drainage Project
NYC DEP land acquisition subdivision approval
Annual Financial Report for 2012 has been filed with the State Comptroller
Date for bid opening on CAT roller sale
FEMA update – 2 large road paperwork is still being reviewed by FEMA for final payment
REMINDER –
April 8th meeting is at the Grand Gorge Civic Center
ONGOING ISSUES
Truck lawsuit status
Stormwater Management Plan – Hamlet of Grand Gorge
PLANNING BOARD — Jan 16, 2013 Minutes
TOWN OF ROXBURY PLANNING BOARD P.O. BOX 189 MAIN ST., ROXBURY, NY 12474
Phone (607-326-7641) Fax (607-326-7641)
Joe Farleigh, Chairman
David Cowan, Vice Chairman
Jean D’Antoni, Secretary
MINUTES FOR January 16, 2013
PRESENT: Chairman Joe Farleigh, VP Dave Cowan, Phil Zorda, Dave Zambri, Robert Cole, Jean Stone and Duncan Martin. Jean D’Antoni excused absence.
A motion was made by Phil Zorda to approve the minutes of the last meeting, Dave Zambri seconded, all in favor, motion passed.
MINOR SUBDIVISION: Rob Allison represented The Jack De Stefano Family Trust. Tax map #223.00-1-10 in the Town of Roxbury. A sketch plan was presented for the subdivision of said parcel into 2 lots of 51.7 and 95.67 acres with Fred Beemer. A copy of the deed is needed. This proposal will be moved to the agenda for next month.
Duncan questioned the fact that there was a cemetery on one of the parcels that the city would own. Language may be needed confirming that the family will retain access to and use of the cemetery. Rob will look into this.
COMPREHENSIVE PLAN
The specific steps to move forward with presentation of the Plan were reviewed, including the possibility of the Town Board and the Planning Board holding a joint public meeting. Diane will schedule the public meeting.
Duncan made some suggestions to better correlate and tighten up the Plan. He will forward these to Nan to streamline the final Plan.
Meeting adjourned at 8:15 pm by Joe Farleigh.
Respectfully submitted by
Jean Stone for Jean D’Antoni
NOTICE — Draft Comprehensive Plan Public Hearing, March 11, 2013
TOWN OF ROXBURY
NOTICE OF PUBLIC HEARING
DRAFT COMPREHENSIVE PLAN
The Town of Roxbury Town Board will hold a Public Hearing on March 11, 2013 at 7:00 pm at the Town Hall, 53690 State Hwy. 30, Roxbury, New York to hear all persons regarding the proposed updated Town Comprehensive Plan. A copy of the proposed Comprehensive Plan is available for inspection at the Town Clerk’s Office, 53690 State Hwy. 30, Roxbury, NY and the Roxbury Library, 53742 State Hwy. 30, Roxbury, NY during regular business hours and on the Town website at www.roxburyny.com. Written comments must be received at the Town Clerk’s Office, PO Box 189, Roxbury, NY 12474 by March 8, 2013.
By Order of the Town Board
Town of Roxbury
Diane Pickett, Town Clerk
Dated: Feb. 11, 2013
You can also use the links below to view the drafts online or download:
RoxburyDraftPlanMarch2013Pt1 – First part of the plan (without maps) (5.3MB)
RoxburyMapsCompressed – Maps (16.4MB)
RoxburyDraftPlanFeb2013Appendices – Appendix (6MB)
Town Board — Feb 11, 2013 Minutes
UNAPPROVED MINUTES
February 11, 2013
The regular monthly meeting of the Town Board was held February 11, 2013 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Stephen Schuman, Parks Clerk Karina Walker and 7 residents. Absent: Building Inspector William Walcutt and Attorney Kevin Young.
The Minutes of the January 2, 2013 meeting were approved on motion of Gene Cronk second by Edward Raeder.
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
Daniel Underwood, representing the Old School Baptist Church cemetery Association requested the Town Board consider giving a yearly subsidy to the Association for maintenance in the amount of $700-$800. It is an historical cemetery with all plots sold and very few of the families still alive to support the maintenance. Supv. Hynes stated the State allows for Town financial assistance for this type of situation. The Town Board will consider the request.
Mike Harrington of Lamont Engineers was present to discuss proposed costs of generators for the water system buildings. Information was distributed to the Town Board for six buildings that would total $135,600. It was recommended to start with PW-1 Well Treatment Station as the most critical site. The Board will review the proposal and discuss it at a later date.
A letter was received from the Watershed Agricultural Council (WAC) awarding the Town $998.04 for the development of a forestry plan for approximately 98.4 acres of forested land near the Roxbury springs. Forester, Randall Kelly will put together the plan for WAC review. The Town Board discussed the possibility of any proceeds going towards the purchase of a generator for PW-1.
Peg Ellsworth discussed the housing re-hab grant, reported on meeting with State DOT regarding the sidewalk grant monies, the new Town Hall chairs will be covered under a furniture grant, and she will compile copies of all paperwork on the stream bank restoration work that has had issues with NYSDEC stream permit approval.
Peg also requested the Town Board consider supporting the closure of County Hwy. 41 for another Busk & Bard street fair as the one is 2012 was such a success. The Board will consider the matter.
Karina Walker, Parks Clerk, reported the Greater Roxbury Business Association has been formed and requested their website be viewed, discussed issues with the restrooms in the Park, projects being worked on in cooperation with Greater Roxbury Learning Initiative (GRLIC), she will be working on the Town website, discussed Roxbury Historic Preservation Commission (RHPC) projects, and requested on behalf of the RHPC the Town Board appoint Martin Lerner to fill the vacancy on the Commission.
RESOLUTION #13 – APPOINT LERNER TO HISTORIC COMMISSION
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, a vacancy exists on the Roxbury Historic Preservation Commission (RHPC),
BE IT RESOLVED, the Town Board approves the appointment of Martin Lerner to fill the vacancy for a three year tem for the period 2/11/13-12/31/15.”
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
Highway Supt. Stephen Schuman reported that he has met with SEMO personnel to look at the flood work done on S. Montgomery Hollow Rd. for payment, has not gotten anything from the County yet regarding the intersection of Grant Morse Rd. and Vega Mtn. Rd., stated that some of the lights at the highway garage have been replaced and many others may be eligible under an energy program through NYSEG and requested to either bid out or auction off the Cat roller since the new roller has been received.
RESOLUTION #14 – ADVERTISE SALE OF CAT ROLLER
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes the Highway Supt. to advertise for bids for the sale of the 1991 Caterpillar Roller, and
BE IT FURTHER RESOLVED, the opening of said bids is to be determined at a later date.”
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
A reminder was given that the Planning Board will hold a Public Hearing on the draft Comp Plan on February 20, 2013 at 6:30 pm at the Town Hall. A copy of the draft is on file at the Town Clerk’s office and Roxbury Library for public inspection during regular business hours. The draft is also on the Town website.
Discussion took place on cell tower issues and construction.
On motion of Edward Raeder second by Gene Cronk the Town Board approved the payment of $500 each to the Roxbury Sr. Club and the Grand Gorge Sr. Social Club as approved in the 2013 Town Budget.
AYES – 5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS – 0
On motion of Carol Murray second by Allen Hinkley the Town Board approved the Town Clerk’s monthly report for January 2013 in the amount of $1,345.90 (Town Clerk $650.90 and Building Permits $695.00).
AYES – 5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS – 0
On motion of Carol Murray second by Allen Hinkley the Town Board approved the Supervisor’s monthly report for December 2012.
AYES – 5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS – 0
On motion of Gene Cronk second by Allen Hinkley the Town Board approved the written monthly report of the Assessor for January 2013.
AYES – 5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS – 0
A monthly report was not received from the Building Inspector.
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the monthly report of the Justice Court for November 2012 in the amount of $4,794.00.
AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the monthly report of the Justice Court for December 2012 in the amount of $3,978.50.
AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0
No decision was made by the Town Board on the retirement reporting days of the Building Inspector for the year 2012.
RESOLUTION #15 – PUBLIC HEARING DRAFT COMPREHENSIVE PLAN
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board will hold a Public Hearing on March 11, 2013 at 7:00 pm at the Town Hall, 53690 State Hwy. 30, Roxbury, New York to hear all persons regarding the draft Comprehensive Plan.”
AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0
RESOLUTION #16 – ADVERTISE BIDS FOR HIGHWAY FUELS
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes the Hwy. Supt. to advertise for sealed bids for highway fuels, and
BE IT FURTHER RESOLVED said bids must be received before 2:00 pm on March 11, 2013 at which time they will be opened and awarded/rejected at the Town Board meeting to be held that evening at 7:30 pm.”
AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0
RESOLUTION #17 – ADVERTISE BIDS FOR HIGHWAY MATERIAL HAULING
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes the Hwy. Supt. to advertise for sealed bids for highway material hauling, and
BE IT FURTHER RESOLVED said bids must be received before 2:15 pm on March 11, 2013 at which time they will be opened and awarded/rejected at the Town Board meeting to be held that evening at 7:30 pm.”
AYES – 5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS – 0
On motion of Gene Cronk second by Edward Raeder the Town Board approved the junkyard renewal application of Martin Hagerott, dba Marty Built, Inc. located at 565 Charcoal Rd. Said renewal is for one year to expire March 31, 2014.
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
The draft Delaware County Hazard Mitigation Plan for the Town of Roxbury is on file at the Town Hall for public inspection during regular business hours.
The Town has requested an extension from Catskill Watershed Corp. (CWC) for the Tax Litigation Avoidance Program (TLAP) Agreement for the valuation of NYC DEP properties. Said request is through February 28, 2013.
Councilman Cronk questioned a roof replacement requiring a building permit. It was stated that some things changed with the new building codes. The Building Inspector will be contacted for response.
RESOLUTION #18 – AGREEMENT FOR EXPENDITURE OF HIGHWAY MONEYS
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, pursuant to the provisions of Section 284 of the Highway Law,
BE IT RESOLVED the Town Board approves the agreement for the expenditure of highway moneys in the year 2013 in the amount of $749,000 be used as follows:
1. The sum of $360,000 shall be set aside to be expended for primary work and general repairs upon 112 miles of Town highways, including sluices, culverts and bridges having a span of less than five feet, and
2. The sum of $389,000 shall be set aside for the permanent improvement of town highways including N. Montgomery Hollow Rd., Autumn Breeze Rd., Sally’s Alley, Redkill Rd., Bruce Porn Rd., Frevert Rd. and various small roads in the hamlets of Roxbury and Grand Gorge.”
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
A letter was received from Delaware County Historical Association thanking the Town for its support of $500 in the 2013 Town Budget.
A letter was received from the Grand Gorge Sr. Social Club thanking the Town for its support of $500 in the 2013 Town Budget.
On motion of Allen Hinkley second by Gene Cronk the bills were audited and ordered paid in the following amounts:
| General #18-81 | $60,668.21 | Denver Sewer #2-13 | $15,591.90 |
|---|---|---|---|
| Highway #5-31 | $136,510.23 | Special Lights #1-2 | $6,010.10 |
| Roxbury Water #2-12 | $2,848.16 | Capital Projects: | |
| Grand Gorge Water #2-13 | $4,372.79 | Hubb Corners Sewer #2-8 | $8,127.60 |
| Denver Water #3-14 | $2,909.87 | Lake St. Design #9 | $96.80 |
| Roxbury Sewer #4-14 | $9,683.87 | Comp Plan #10 | $628.34 |
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
On motion of Gene Cronk second by Allen Hinkley the meeting adjourned at 8:40 pm.
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Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
BID NOTICE — Highway Fuels
Pursuant to Section 103 of the General Municipal Law, the Town Board, Town of Roxbury is soliciting sealed bids for the following materials to be delivered, unless otherwise stated, to the Town Highway Building located at 52508 State Hwy. 30, Roxbury as requested by the Highway Supt.
10,000 gallons +/- Unleaded Gasoline 87 Octane
30,000 gallons +/- Diesel Fuel
All bids must meet New York State specifications and must be accompanied by a Certificate of Non-Collusion. The Town Board reserves the right to reject any and all bids. Sealed bids shall be marked “HIGHWAY FUELS”. Sealed bids must be received at the Town Clerk’s Office, PO Box 189, 53690 State Hwy. 30, Roxbury, NY 12474 before 2:00 pm on March 11, 2013 at which time they shall be opened. Bids will be awarded/rejected at the Town Board Meeting to be held that evening at 7:30 pm at the Town Hall.
By Order of the Town Board
Town of Roxbury
Stephen Schuman, Hwy. Supt.
Dated: Feb. 11, 2013
Pursuant to Section 103 of the General Municipal Law, the Town Board, Town of Roxbury is soliciting sealed bids for the following materials to be delivered, unless otherwise stated, to the Town Highway Building located at 52508 State Hwy. 30, Roxbury as requested by the Highway Supt. 10,000 gallons +/- Unleaded Gasoline 87 Octane 30,000 gallons +/- Diesel FuelAll bids must meet New York State specifications and must be accompanied by a Certificate of Non-Collusion. The Town Board reserves the right to reject any and all bids. Sealed bids shall be marked “HIGHWAY FUELS”. Sealed bids must be received at the Town Clerk’s Office, PO Box 189, 53690 State Hwy. 30, Roxbury, NY 12474 before 2:00 pm on March 11, 2013 at which time they shall be opened. Bids will be awarded/rejected at the Town Board Meeting to be held that evening at 7:30 pm at the Town Hall.
By Order of the Town BoardTown of RoxburyStephen Schuman, Hwy. Supt.Dated: Feb. 11, 2013
BID NOTICE — Material Hauling
Please take notice that the Town Board, Town of Roxbury, is seeking sealed bids for hauling materials from Schoharie, Middleburgh, Lexington, Davenport, Ashland and Oneonta, on a per ton basis to the Salt Shed storage area located on NYS Rt. 30 Roxbury.
Bids must include a Certificate of Liability Insurance in the amount of $1,000,000 and a Certificate of Non-Collusion. Sealed bids shall be marked “MATERIAL HAULING”.
Sealed bids must be received at the Town Clerk’s Office, Town Hall, PO Box 189, 53690 State Hwy. 30, Roxbury, NY 12474 before 2:15 pm on March 11, 2013 at which time they shall be opened. The bids will be awarded/rejected at the Regular Meeting of the Town Board to be held that evening at 7:30 pm at the Town Hall.
For questions regarding this bid or to receive a bid package, please contact Steve Schuman, Highway Supt. at 607-326-4222 between the hours of 6:00 am and 2:30 pm Monday -Friday. The Town Board reserves the right to reject any and all bids.
By Order of the Town Board
Town of Roxbury
Stephen Schuman, Hwy. Supt.
Dated: Feb 11, 2013
NOTICE — Planning Board Public Hearing, Feb 20, 2013
TOWN OF ROXBURY PLANNING BOARD
NOTICE OF PUBLIC HEARING
DRAFT COMPREHENSIVE PLAN
The Town of Roxbury Planning Board will hold a Public Hearing on February 20, 2013 at 6:30 pm at the Town Hall, 53690 State Hwy. 30, Roxbury, New York to hear all persons regarding the proposed updated Town Comprehensive Plan. A copy of the proposed Comprehensive Plan is available for inspection at the Town Clerk’s Office, 53690 State Hwy. 30, Roxbury, New York and the Roxbury Library, 53742 State Hwy. 30, Roxbury, New York during regular business hours and on the Town website at www.roxburyny.com. Written comments must be received at the Town Clerk’s Office, PO Box 189, Roxbury, NY 12474 by February 19, 2013.
By Order of the Planning Board
Town of Roxbury
Joseph Farleigh, Chairman
Date: January 16, 2013
Planning Board — Nov. 7, 2012 Minutes
TOWN OF ROXBURY PLANNING BOARD P.O. BOX 189 MAIN ST.ROXBURY, NY 12474
Phone (607-326-7641) Fax (607-326-7641)
Joe Farleigh, Chairman
David Cowan, Vice Chairman
Jean D’Antoni, Secretary
MINUTES FOR NOVEMBER 7, 2012
PRESENT: Joseph Farleigh, Dave Cowan, Phil Zorda, Dave Zambri, Jean D’Antoni, Robert Cole, excused absence: Jean Stone and Duncan Martin.
PUBLIC HEARING: Mountainside Farms Roxbury N.Y. Mr. Michael Primmer from Delaware Engineering updated the Board on this project. Mr. Primmer presented the following items to the Board. Completed Town of Roxbury application for site permit review, tax map showing the location of the existing wastewater treatment plant which is also the site of the future plant, an aerial photo of the construction area and proposed temporary construction storage and spoils area, a topographical map of the impacted area showing the construction area and the temporary storage area. A section copy of the Delaware County Tax map with owners of abutting parcels within 500 feet of the property line. A copy of the Town of Roxbury Building Code Ordinance Building Permit for the upgrade project. Residents of abutting parcels reviewed the plans and there was no objection to the plan. Submitted receipts of mailings to surrounding home owners.
CLOSED PUBLIC HEARING:
Open Meeting: Meeting called to order. Minutes of October 17, 2012 were motioned for approval by Dave Zambri, seconded by Phil Zorda, all in favor, motioned carried.
Boundary Line Adjustment: Verona Country Store Grand Gorge NY. Michael DeGroat representing Mr. Verona. Tax Map # 91.2-4-5 and 91.2-4-4. Lot consolidation of adjacent lots upon which Country Store is located to form one lot of 1.120 acres upon which all improvements are located. North Westerly corner intersection of NYS Route 23 and NYS Route 30, Hamlet of Grand Gorge. Motion to approve this boundary line adjustment by Phil Zorda, seconded by Dave Cowan, all in favor, motion approved. Check for $40.00 was received; check #3977 10/30/12.
SUBDIVISION: Robert Allison representing Mrs.Adeline Wojciechowski Lower Meeker Hollow Road Roxbury NY. Would like to subdivide parcel 177.-1-1 into two lots and adjust boundary line to incorporate purchased corner parcel 155-2-9.111. Total acreage 107. Will need new survey map and deep pit testing, notice to be sent to adjoining property owners. Will classify as a minor subdivision. This property is also in the Ag district. Public hearing in January 2013 agenda.
SUBDIVISION: Barbara Evangelista 2 lot subdivision Sally’s Alley Denver Vega. Tax Map # 179-1-1-2 and 179-1-1.6. New deed was presented showing the subdivided parcel. SEQR form filled out, soil tests submitted, submitted receipts of surrounding home owners notification. Received check for $50.00 check #1334. Motion to approve this minor subdivision by Dave Cowan, seconded by Robert Cole, all in favor, motion carried.
Motion to approve negative declaration by Dave Cowan, seconded by Robert Cole, all infavor, motion carried.
The Board met with the Town Board members in reviewing the Comprehensive Plan.Packets were given out for review. Joe Farleigh gave an update on the workings of the Comprehensive Plan to date. Suggestions were made and the Town Board felt they needed some more time to review the Plan.
Mountainside Farms: Joe Farleigh and Board filled out Long Form SEQR form and Environmental assessment SEQR form filled out. Motion to declare negative declaration of environmental impact by Phil Zorda, seconded by Dave Cowan, all in favor, motion carried. Motion to approve this under our Site Plan Review by Phil Zorda, seconded byRobert Cole, all in favor, motion carried. Check received on November 28, 2012 for$150.00 for Site Plan Review.
Meeting adjourned at 9:15 pm by Joe Farleigh, seconded by Jean D’Antoni, all in favor, Motion carried.
Respectfully submitted by:
Jean D’Antoni
NOTICE — Planning Board Meeting Schedule
NOTICE
The Town of Roxbury Planning Board will not hold a meeting in December 2012. The next regular meeting of the Planning Board will be held January 16, 2013 at 7:30 pm at the Town Hall, 53690 State Hwy. 30, Roxbury, NY.
By Order of the Roxbury Planning Board
Joseph Farleigh, Chairman
Dated: Nov. 7, 2012
Announcing New Hours for the Roxbury Library
The Roxbury Library Association wishes to notify the public of new hours for the Roxbury Library, RLA Thrift Shoppe, and Irma Mae Griffin History Room. Beginning on Monday, July 2, 2012, the Roxbury Library will be open to library, thrift shoppe, and history room patrons on Mondays, Wednesdays, and Thursdays: 10:00 a.m.-5:00 p.m. and on Saturdays: 10:00 a.m.-2:00 p.m.
The Roxbury Library Association welcomes the public to join the Roxbury Library and check out new and classic books and DVD’s and to visit the RLA Thrift Shoppe and Irma Mae Griffin History Room.
For information on the diverse community services provided by the Roxbury Library, please contact Roxbury Library Director Dian Seiler or Roxbury Library Clerk Helen Faraci at (607)-326-7901.
Located at 53742 State Highway 30, the Roxbury Library is directly opposite the town’s United Methodist Church on Main Street.
Town Board — Minutes, Dec. 8, 2011
December 8, 2011
A Special Meeting of the Town Board was held December 8, 2011 at 4:00 pm at the Town Hall. Present were: Supv. Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Stephen Walker and 7 residents.
The meeting was called to discuss the renewed hamlet designation with residents within the Grand Gorge area and to discuss any other business that may come before the Board. Said residents includes Dennis & Joan Moore, Earl & Glenda Krom, Charles & Cherie Serrie (representing owner Lila Conro)
Residents questioned and expressed concerns with how the 1997 properties for inclusion were determined, no mailings in 1997 to notify property owners of inclusion, concerns with getting different answers from Delaware County Planning Board, Town Board and attorney and why wasn’t the 2011 renewal designation tabled until correct information was received regarding owners who requested to be omitted from the designated area, why property owners were denied being taken out when they requested it, stated the designations being unfair to property owners who have paid taxes for all these years by limiting what they can now do with their property when selling, questioned if the Town can now decide to exempt properties that DEP may be interested in purchasing and questioned what their next step should be.
The Board discussed how the area was originally chosen as a select number of acres were needed in each area. Supv. Hynes will set up another meeting with owners and Nicole Franzese of the Delaware Planning Dept. and Atty. Kevin Young.
In other business, the Board discussed correspondence from a property owner on Fist-O-Funk Blvd. who would like to turn his property over to the Town. The Board will search into the property further before making a decision.
Discussion took place on the large number of open building permits on file.
On motion of Gene Cronk second by Edward Raeder the meeting adjourned at 5:20 pm.
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_________________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Stephen Walker, Councilman
Town Board — Minutes, Nov. 14, 2011
November 14, 2011
An emergency Special Meeting of the Town Board was held November 14, 2011 at 7:00 at the Town Hall. Present were: Supervisor Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Stephen Walker and 3 residents.
The meeting was called to discuss the assessor position and any other business that may come before the Board.
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the following unpaid water amounts to go on the 2012 Town/County tax bills: Denver Water District $109.20, Grand Gorge Water District $7,546.14 and Roxbury Water District $4,663.76.
AYES – 5 Hinkley, Raeder, Cronk, Walker, Hynes
NAYS – 0
RESOLUTION #44 – NEG DEC ON COLD SPRING RD> SLOPE REMEDIATION
On motion of Stephen Walker second by Edward Raeder the following resolution was offered and approved:
“WHEREAS, during the 2011 incident period of August 28 the Town of Roxbury experienced heavy rains and flooding associated with the remnants of hurricane Irene;
WHEREAS, the Town of Roxbury has determined that immediate repair/remediation is necessary due to the resulting damage/undercutting to the toe of the supporting embankment and a slope failure along Cold Spring Road; and
WHEREAS, the possible environmental impacts of the Cold Spring Road Slope Remediation have been considered by the Town Board; and
NOW, THEREFORE BE IT RESOLVED, that the Town Board has determined that
the Cold Spring Road Slope Remediation will not have significant adverse impacts on the environment, and that the project qualifies as an emergency under 6 NYCRR §617.5(b)(33), and
BE IT FURTHER RESOLVED, that the Town Board authorizes the Supervisor to take such further steps as might be necessary to implement the project as soon as possible to protect public health.”
AYES – 5 Walker, Raeder, Cronk, Hinkley, Hynes
NAYS – 0
Assessor Robert Breglio was present to discuss his report given to the Board and a possible contract, re-val process, assessing process, office staff and requested a GIS program. Atty. Young will be contacted to prepare a draft contract.
RESOLUTION #45 – CONTRACT FOR SOLE ASSESSOR
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and approved:
RESOLVED the Town Board approves entering into a contract for services with Robert Breglio for assessor services with a start date of 12/1/11 to work with the current Assessor and to be Sole Assessor as of 1/1/12.
BE IT FURTHER RESOLVED the terms for pay, hours, etc. is to be negotiated with the Town Board.
AYES – 5 Hinkley, Raeder, Cronk, Walker, Hynes
NAYS – 0
On motion of Allen Hinkley second by Edward Raeder the Town Board authorizes the Town Clerk to advertise for the position of Community Resource Clerk.
AYES – 5 Hinkley, Raeder, Cronk, Walker, Hynes
NAYS – 0
Building Inspector issues were discussed. The Personnel Committee will meet with the building inspector to discuss those issues.
On motion of Gene Cronk second by Allen Hinkley the meeting adjourned at 8:50 pm.
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__________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Stephen Walker, Councilman