NOTICE — 2012 Annual Water Quality Report
Notice is hereby given that the Town of Roxbury, Delaware County, New York, has completed the 2012 Annual Water Quality Reports required by NYS Dept. of Health, for the Roxbury, Grand Gorge and Denver Water Districts. Copies of the reports are available for inspection at the Town Clerk’s Office, 53690 State Hwy. 30, Roxbury, NY, during regular business hours and on the Town website at www.roxburyny.com
Diane Pickett, Town Clerk
Dated: May 23, 2013
2012 Annual Water Quality Report
To download a copy of the 2012 AWQR (Annual Water Quality Report) for the Roxbury, Grand Gorge and Denver Water Districts, click on the links below:
NOTICE — Town Board Meeting, May 21, 2013
The Town Board, Town of Roxbury, will hold a Special Meeting May 21, 2013 at 7:00 pm at the Town Hall to discuss the Lake St. Drainage Stormwater Project bids in Executive Session and will also discuss any other business that may come before the Board.
Diane Pickett, Town Clerk
Town of Roxbury
Dated: May 20, 2013
Planning Board — February 10, 2013 Minutes
TOWN OF ROXBURY PLANNING BOARD
P.O. BOX 189 Main St.
ROXBURY, NY 12474
Phone (607-326-7641)
Fax (607-326-7641)
Joe Farleigh, Chairman
David Cowan, Vice Chairman
Jean D’Antoni, Secretary
MINUTES FOR FEBRUARY 20, 2013
PRESENT: Joseph Farleigh, Dave Cowan, Phil Zorda, Jean Stone, Bob Cole,
JeanD’Antoni, and Duncan Martin from Delaware County. Excused Absence: Dave Zambri.
Dave Cowan opened Public Hearing at 6:45 pm. Adam Yagelsi represented Nan Stolzenburg for the Hearing. Adam presented a slide show of the work that has been done to date. He explained how we arrived with the recommendations that were presented. Three members of the community attended the Hearing.
All three responded well to the presentation, but one member stated that we should be doing more to advertise the Public Hearing. It was explained that we did infact advertise in the paper, online and throughout the community. If anyone was interested they would have come to the meeting. It was also suggested that after this Plan is adopted by the Town Board and goes forward, that some groups get together in Grand Gorge and Roxbury and begin serious talks. Adoption of this Plan will give the Delaware County Planning Board the opportunity to apply for grant applications and monies.
CLOSE PUBLIC HEARING.
OPEN MEETING: Meeting was called to order at 7:30 pm, by Joe Farleigh. Minutes of January 16, 2013 were motioned for approval by Phil Zorda, seconded by Dave Cowan, all in favor, motioned carried.
SUBDIVISION: Jack DeStefano Trust Tax map# 223.00-1-10 Little Redkill Road Town of Roxbury NY. Public Hearing notice for this two lot subdivision was not advertised in the newspaper. Notices To the adjacent homeowners were sent out and Rob Allison presented the receipts. One homeowner was present. The Board waived the Public Hearing announcement in the paper. If anyone objects to this, then the Board will have another Public Hearing for this subdivision Mr. Allison presented the Soils report, Subdivision Application, Letter of Representation, copy of Deed. Joe Farleigh filled out the Short Environmental Assessment Form. Motion to approve negative declaration by Joe, seconded by Jean Stone, all in favor, motion carried. Motion to approve minor two lot subdivision by Dave Cowan, seconded by Bob Cole, all in favor, motion carried. Rob Allison presented Check #614 for $50.00.
Meeting adjourned at 8:00 pm. by Joe Farleigh, seconded by Jean D’Antoni, all in favor, motion carried.
Respectfully submitted by:
Jean D’Antoni
Town Board Meeting Agenda — May 13, 2013
ROXBURY TOWN BOARD
Regular Meeting
May 13, 2013
Town Hall
7:30 pm
Call To Order
Regular Meeting
Minutes
April 8th meeting
Requests to Speak:
Adam (Nan Stolzenburg’s Office) – Comp Plan
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
Resolution – Town Board has reviewed (and approves or changes needed) current Employee Handbook
Resolution – Town Clerk monthly Report for April 2013
Resolution – Supervisor’s monthly Report for March 2013
Resolution – Assessor’s monthly report for April 2013
Resolution – Building Inspector monthly report
Resolution – quarterly report WIOX Radio Station 1st qtr 2013
Resolution – Justice Court monthly report for April 2013
Resolution – Lake St. Drainage Stormwater Bid
Resolution – Computer Use Policy
Resolution – appoint 5 person review committee for the CDBG housing program
Resolution – turn on / off fee Roxbury & GG Water
Resolution – liquor license renewal Creekside Café
Resolution –Comp Plan Lead Agency (Town of Roxbury)
Resolution – Comp Plan EAF Form (Supv. authorized to sign)
Resolution – Comp Plan SEQRA Neg Dec
Resolution – Comp Plan adoption
FEMA update – 2 large road paperwork is still being reviewed by FEMA for final payment
ONGOING ISSUES
Truck lawsuit status
NOTICE — Completion of 2013 Tentative Assessment Roll
NOTICE OF COMPLETION OF 2013 TENTATIVE ASSESSMENT ROLL
(Pursuant to Section 506 & 526 of the Real Property Tax Law)
Notice is hereby given that the Assessor of the Town of Roxbury, County of Delaware, New York has completed the Tentative Assessment Roll for the current year and that a copy has been left at the Roxbury Town Hall, 53690 St. Hwy. 30, Roxbury, NY where it may be seen and examined by any interested person until the fifth Thursday in May. (May 30, 2013) A publication containing procedures for contesting an assessment is available at the Assessor’s Office.
The Assessor will be in attendance with the Tentative Assessment Roll on the following days: Wed. May 8th between the hours of 9:00 am – 1:00 pm; Wed. May 15th between the hours of 4:00 pm–8:00 pm; Fri. May 17th between the hours of 10:00 am – 2:00 pm, and Sat. May 18th between the hours of 11:00 am – 3:00 pm.
HEARING OF COMPLAINTS – The Board of Assessment Review will meet on Thurs. May 30, 2013 between the hours of 2:00 pm – 4:00 pm and 6:00 pm – 8:00 pm at the Roxbury Town Hall, 53690 State Hwy. 30, Roxbury, NY in said Town, to hear and examine all complaints in relationship to assessments, on the written application, correctly filled out, accompanied with the required data of any person believing himself to be aggrieved.
Robert Breglio
Assessor
Dated: May 1, 2013
Bid Notice – CAT Roller
Please take notice the Town of Roxbury is seeking bids for the sale of a 1991 CAT CS563 roller, single drum, smooth, 84” wide, 3116T diesel engine and hydrostatic transmission. Bidding is taking place on www.publicsurplus.com. To see the machine or any questions call Steve Schuman, Hwy. Supt. at 607-326-7641. Bidding will end on May 13, 2013 at 3:00 pm. Bidding will be discussed at the regular meeting of the Town Board to be held that evening at 7:30 pm at the Town Hall. The Town Board reserves the right to reject any and all bids.
By Order of the Town Board
Stephen Schuman, Hwy. Supt.
Dated: April 25, 2013
Free Rabies Vaccination Clinic — May 2, 2013
FREE RABIES VACCINATION CLINIC
Thursday, May 2, 2013
6 – 8 p.m.
Town of Roxbury Highway Garage
52508 State Hwy. 30
For clinics scheduled in other Towns, please contact the Roxbury Town Clerk’s Office at 607-326-7641.
Be sure to bring a previous 3 year vaccination certificate with you so you get another 3 year vaccine.
Town Board — April 8, 2013 Minutes
UNAPPROVED MINUTES
April 8, 2013
The regular meeting of the Town Board was held April 8, 2013 at 7:30 pm at the Grand Gorge Civic Center. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Stephen Schuman, Assessor Robert Breglio, Attorney Kevin Young and 10 residents. Absent: Building Inspector William Walcutt.
The Minutes of the March 11th meeting were approved on motion of Carol Murray second by Gene Cronk.
AYES – 5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS – 0
Hwy. Supt. Stephen Schuman reported that all of the new interior shop lights have been replaced and he will get a cost estimate to replace the outside building lights, he has received word that the Town’s CHIPS program is slated to receive $49,555 more in revenue this year for the Highway Fund, no bids were received on the sale of the CAT Roller so the Board discussed doing an on-line bid for the sale and stated crews are cutting trees where needed.
Supv. Hynes stated there was a water main break in Grand Gorge that has been repaired and discussed installing two new shut off valves on the Rt. 23 east line below the water tank so if a break occurs again in that area the whole district will not be off from water to make repairs.
Supv. also stated that a new shut off has been installed at the Enderlin building in the Roxbury Water District due to having problems.
Assessor Robert Breglio gave a written report to the Town Board and also discussed the following: re-val work continues with data verification, changes for the 2013 tentative tax roll have gone to the County to be entered in the system, discussed the two new State programs for STAR that includes BASIC Star holders must re-apply in 2014 and STARS will be dropped if the owner owes more than $4,500 in back State income tax, discussed the data in his report from the State and discussed rates. Breglio requested contracting for another data verifier for 3-4 months to assist with the re-val and also requested to purchase Word Perfect software at a cost of $299.00.
RESOLUTION #25 – CONTRACT DATA VERIFIER
On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board approves contracting the services of Kristine Carros as data verifier to work with the Assessor on the re-valuation; and
BE IT FURTHER RESOLVED the Town Board directs the Town Attorney to draw up a contract.”
AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0
On motion of Gene Cronk second by Edward Raeder the Town Board approved the purchase of Word Perfect Software for the Assessor’s office at a cost of $299.00.
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
Attorney Young discussed NYC DEP underwater assessments. The Supervisor and attorney will attend a meeting this week regarding assessment values that will affect several Towns.
Nancy Haney questioned why special district rates in Grand Gorge are higher than in Roxbury. It was stated that Grand Gorge does not have the tax base in the districts to sustain a lower rate and more specifically with water; the Grand Gorge Water District has much more debt (bonds) due to water district improvements over the years.
On motion of Edward Raeder second by Carol Murray the Town Board approved the Town Clerk’s monthly Report for March 2013 in the amount of $1,272.00 (Town Clerk $282.00 and Building Permits $990.00)
AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Supervisor’s Report for February 2013.
AYES – 5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS – 0
On motion of Gene Cronk second by Edward Raeder the Town Board approved the Assessor’s monthly report for March 2013.
AYES – Cronk, Raeder, Hinkley, Murray, Hynes
NAYS
On motion of Allen Hinkley second by Carol Murray the Town Board approved the monthly report of the Building Inspector for March 2013.
AYES – Hinkley, Murray, Cronk, Raeder, Hynes
NAYS – 0
On motion of Edward Raeder second by Gene Cronk the Town Board approved the Justice Court report for February 2013 in the amount of $3,904.00.
AYES – 5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS – 0
On motion of Edward Raeder second by Gene Cronk the Town Board approved the Justice Court report for March 2013 in the amount of $6,332.00.
AYES – 5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS – 0
Four people have accepted to serve on the HUD review committee. A fifth one will be sought.
Attorney Young discussed the Town travel reimbursement policy for employees who attend training, etc. in order for them to be reimbursed for expenses to attend said event.
RESOLUTION #26 – TRAVEL REIMBURSEMENT POLICY
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, towns are conferred a broad grant of authority to reimburse their officers and employees for actual and necessary expenses that they incur when traveling or attending conferences in furtherance of their official duties; and
WHEREAS, Town Law authorizes a town to pay all expenses necessarily incurred for the use and benefit of the town when incurred by authority of the Town Board; and
WHEREAS, Municipal Law authorizes a town where it has approved attendance at a conference, to pay for all actual and necessary registration fees, expenses of travel, meals and lodging incurred in connection with the conference; and
WHEREAS, Town Law and Municipal Law require the Town Board to approve and authorize the expense before it is incurred either by a resolution adopted in the beginning of the year authorizing certain officers or employees to attend certain events or on an ad-hoc basis.
THEREFORE, NOW BE IT RESOLVED THAT: The Town Board of the Town of Roxbury hereby adopts the Travel Expense Policy attached hereto as Exhibit A governing the travel reimbursement of its officers and employees.”
EXHIBIT A
TOWN OF ROXBURY
TRAVEL REIMBURSEMENT POLICY
Purpose of Policy:
To provide standard provisions allowing for the reimbursement of transportation, meals, lodging and registration fees incurred by Town officers and employees for actual and necessary expenses incurred when traveling or attending conferences in furtherance of their official duties. Expenses incurred by spouses, family and other non-employee guests traveling with a Town officer and/or employee are not eligible for reimbursement of any travel expenses under this policy. Additionally, any extension of a Town official’s or employee’s travel for non-town business must be paid for by the Town official or employee.
Definition of Transportation Expenses:
Expenses that include the actual expenses of transportation to and from the site of the conference, such as the cost of a train ticket, plane ticket, gas and tolls, etc.
Mileage Reimbursement:
Where transportation is by car, the Town Board will allow a reasonable mileage allowance in lieu of actual expenses. When establishing the mileage rate, the town will not exceed the maximum rate allowable for tax purposes by the IRS. The current rate is 56.5 cents per mile. This rate will change periodically based upon official IRS mileage reimbursement rate announcements.
Meal Reimbursement:
As part of this Policy, the Board is setting a maximum daily rate for meals at $25.00/day. Any actual meal expenses that exceed this maximum rate set by the Town are not reimbursable.
AYES – 5 Hinkley, Raeder,Cronk, Murray, Hynes
NAYS – 0
It was stated that the Building Inspector retirement reporting time is to be determined by NYS Retirement System who will notify the Town how many days we are to report based on their decision.
The Grand Gorge Community Action Group is in the process of getting new sign prices for Grand Gorge. Depending on the price, all or most of the cost is expected to be incurred by grant funds assisted by the Town of Roxbury’s contract with the M-ARK Project.
The Water Clerk questioned closures and billing dates for the new water billing system. Per the new water law, Sections 14 and 15, to be eligible for no monthly charge the outside curb box must be shut off by the Water Supt. and a separate charge shall be applied to the account for shut off and for turn on. Water accounts that are currently closed and shut off at the curb box will be credited on the July 1st billing statement. Payments will be due within 30 days of the bill run date and a penalty will be applied after that date.
On motion of Edward Raeder second by Carol Murray the bills were audited and ordered paid in the following amounts:
| General #125-166 | $30,814.12 | Capital Projects: | |
|---|---|---|---|
| Highway #59-81 | $42,482.88 | Hubbell Corners Sewer14-22 | $23,707.79 |
| Roxbury Water #21-28 | $3,069.95 | Highway Garage #23 | $7,410.00 |
| Grand Gorge Water #21-28 | $8,806.31 | Comp Plan #24 | $1,547.69 |
| Denver Water #25-29 | $1,512.22 | DEP Land Acquisition #25 | $.38 |
| Roxbury Sewer #28-34 | $9,375.50 | Kirkside Park Construct. #26 | $30,536.00 |
| Denver Sewer #26-32 | $12,859.58 | Lake St Design #27 | $43.39 |
| Special Lights #4 | $19.41 |
AYES – Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0
Supervisor Hynes stated the Hubbell Corners Sewer Project has been closed out.
On motion of Gene Cronk second by Allen Hinkley the meeting adjourned at 8:45 pm.
THIS IS A TRUE COPY
_____________________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Superviosr
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilman
Town Board April 8, 2013 Meeting Agenda
ROXBURY TOWN BOARD
Regular Meeting
April 8, 2013
Grand Gorge Civic Center
7:30 pm
Call To Order 7:30 pm – Regular Meeting
Minutes: March 11th meeting
Requests to Speak:
Department Reports:
— Water / Sewer
— Planning
— Building & Grounds
— Highway
— Assessor
— Building Inspector
— Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
Resolution – Town Board has reviewed (and approves or changes needed) current Employee Handbook
Resolution – Town Clerk monthly Report for March 2013
Resolution – Supervisor’s monthly Report for February 2012
Resolution – Assessor’s monthly report for March 2013
Resolution – Building Inspector monthly report (12/26/12-3/18/13)
Resolution – Justice Court monthly report for February 2013
Resolution – appoint 5 person review committee for the CDBG housing program
Resolution – award/reject bid on sale of Cat Roller (No bids received)
Resolution – retirement reporting days for Building Inspector
Resolution – travel reimbursement policy
Resolution –Comp Plan Lead Agency (Town of Roxbury) HOLD
Resolution – Comp Plan EAF Form (Supv. authorized to sign) HOLD
Resolution – Comp Plan SEQRA Neg Dec HOLD
Resolution – Comp Plan adoption
NYC DEP land acquisition subdivision approval
NYC DEP underwater assessment
FEMA update – 2 large road paperwork is still being reviewed by FEMA for final payment
ONGOING ISSUES
Truck lawsuit status
Stormwater Management Plan – Hamlet of Grand Gorge
Bid Notice — "Lake Street Bid"
BID NOTICE
TOWN OF ROXBURY, NEW YORK
The Town of Roxbury is seeking sealed bids for the construction of the “Lake Street Drainage Construction Project”. Plans and specifications can be obtained by calling Jane Sotera at RETTEW Engineering and Surveying in Delhi, NY at 845-586-2400. The construction will be done as part of the Catskill Watershed Corporation’s (CWC) Stormwater Retrofit Program, and all conditions of the CWC Program Contract including bonds and insurances must be adhered to.
Bids must be marked “Lake Street Bid” and received at the Town Clerk’s Office, 53690 State Hwy. 30, PO Box 189, Roxbury, NY 12474 before 3:00 pm on April 26, 2013 at which time they will be opened. The bid will be awarded at a later date upon CWC acceptance. The Town Board reserves the right to reject any and all bids.
By Order of the Town Board
Town of Roxbury
Diane Pickett, Town Clerk
Dated: March 27, 2013
Town Board — March 11, 2013 Minutes
UNAPPROVED MINUTES
March 11, 2013
A Public Hearing and regular meeting of the Town Board were held March 11, 2013 beginning at 7:00 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Hwy. Supt. Stephen Schuman, Building Inspector William Walcutt, Atty. Kevin Young and 8 residents.
The Public Hearing on the draft Comprehensive Plan Update was called to order at 7:00 pm. The notice calling for the hearing was read. Nan Stolzenburg was present to discuss the Plan, how the information was compiled and how the Plan can be used in the future with grants, etc. Kevin Young questioned conservation subdivisions and what could make Roxbury more sustainable. Stolzenburg explained the conservation subdivision and discussed economic development for sustainability. No comments were heard in favor of or against the proposed Plan.
The Hearing closed at 7:28pm.
The regular meeting of the Town Board was called to order at 7:30 pm.
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the February 11, 2013 minutes.
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
Michael Jastremski and Duncan Martin of the Delaware County Planning Dept. conducted an in depth presentation on the new flood maps and the flood insurance program that also ties in with the County’s Hazard Mitigation Plan. Newer maps will be coming out soon that has more detailed delineated areas based on more specific studies.
Evelyn Irwin expressed concerns with the Town still having ownership of the Radio Station. It was explained the Town still holds the license which is in the process of being turned over, the radio station pays its own bills so there is no costs to the Town and WIOX is working with WSKG to share programs.
Peg Ellsworth requested resolutions designating the Supervisor as the certifying officer and appointing a review committee for the CDBG housing grant, stated there is still money available through the M-ARK Project for rental rehab and discussed the NYSDOT sidewalks grant where Atty. Young will put together a letter to DOT requesting an extension of time to gather materials. The Supervisor will contact the review committee on the previous HUD program to see if they would like to serve again.
Highway Supt. Stephen Schuman discussed work by crews, requested a bid opening on the roller sale for April 8 at 2:00 pm, discussed the proposal from Hinkley Electric to replace the remaining lights at the highway garage under an energy program and requested the Board approve the two lowest bidders on the material hauling bid.
RESOLUTION #19 – HIGHWAY GARAGE LIGHTS
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“WHEREAS, the Town Board desires to replace the remaining 26 metal halide fixtures with 4’ T-5 HO 4 bulb fluorescent fixtures and bulbs: and
WHEREAS, Hinkley Electric has submitted a proposal to do the aforementioned work for a cost of $7410.00; and
WHEREAS, the Town has been approved for light replacement through a NYSEG energy rebate program in the amount of $1,910.00;
NOW, THEREFORE BE IT RESOLVED the Town Board approves the proposal of Hinkley Electric in the amount of $7,410.00.”
AYES – Cronk, Hinkley, Raeder, Murray, Hynes
NAYS – 0
Sealed bids for highway material hauling were opened on March 11, 2013 at 2:15 pm at the Town Hall. A total of five (5) bids were received and were as follow on a per ton basis:
| Contractor | Sand Davenport |
Sand Oneonta |
Stone/Item 4 Schoharie |
Stone/Item 4 Middleburgh |
Stone/Item 4 Ashland |
Item 4 Lexington |
|---|---|---|---|---|---|---|
| Schulz’s Trucking | 7.50 | 7.90 | 7.80 | 7.70 | 7.50 | 7.50 |
| Carver Sand & Gravel | 7.10 | 4.55 | ||||
| Cobleskill Stone Products |
7.25 | 5.25 | ||||
| Seward Sand & Gravel | 8.40 | 8.95 | 11.65 | 8.40 | ||
| RTE Transport | 8.25 | 8.75 | 7.50 | 7.50 | 4.75 | 5.25 |
RESOLUTION #20 – AWARD HIGHWAY MATERIAL HAULING BID
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board awards the bid for material hauling to the two lowest bidders as follows:
| Contractor | Sand | Sand | Stone/Item 4 | Stone/Item 4 | Stone/Item 4 | Item 4 |
|---|---|---|---|---|---|---|
| Davenport | Oneonta | Schoharie | Middleburgh | Ashland | Lexington | |
| Schulz’s Trucking | 7.5 | 7.9 | ||||
| Carver Sand & Gravel | 7.1 | 4.55 | ||||
| Cobleskill Stone Products | 7.25 | 5.25 | ||||
| RTE Transport | 8.25 | 8.75 | 7.5 | 7.5 | 4.75 | 5.25 |
AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0
Sealed bids for highway fuels were opened on March 11, 2013 at 2:00 pm at the Town Hall. A total of two (2) bids were received and were as follows:
| Vendor | Diesel Fluctuating | Diesel Fixed |
Winter Blend Diesel Fluctuating |
Winter Blend Fixed | Gas Fluctuating | Gas Fixed |
|---|---|---|---|---|---|---|
| Main Care Energy | 3.1933+.1950=3.3883 | 3.3870 | 3.3434+.1950+3.5384 | 3.5970 | 2.9800+.2750=3.2550 | 3.2350 |
| Mirabito Energy | 3.1350+.1974=3.3324 | 3.4621 | 3.4800+.2744=3.7544 | 3.7121 | 2.9150+.2974=3.2124 | No bid |
RESOLUTION #21 – AWARD HIGHWAY FUEL BID
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board awards the Highway Fuels bid on a per gallon price as follows: Diesel Fuel – Main Care Energy at $3.3870 Fixed; Winter Blend Diesel – Main Care Energy at $3.5970 Fixed and Gas – Main Care Energy at $3.2350 Fixed.”
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
Building Inspector William Walcutt reported he issued a building permit for renovation work on the Enderlin building, not all owners have responded to the unsafe structure notices he sent out and cleanup on the Ernst property is expected to be concluded in April.
Supv. Hynes stated that Main Street tree cutting on Main St. Roxbury is expected to begin in the spring.
Atty. Kevin Young discussed the assessment of lands under the NYC DEP waters. Atty. Robert Beebe has settled with the City for assessment values but the Town Board must approve. The Town Board will make a decision when the numbers are received from Atty. Beebe.
On motion of Carol Murray second by Edward Raeder the Town Board approved the Town Clerk’s monthly report for February 2013 in the amount of $1,131.57 (Town Clerk $371.57 and Building Permits $760.00)
AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Supervisor’s monthly report for January 2013.
AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0
On motion of Gene Cronk second by Edward Raeder the Town Board approved the Assessor’s monthly report for February 2013.
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
No written monthly report was received from the Building Inspector.
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Justice’s monthly report for January 2013 in the amount of $2,881.00.
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
Discussion took place on the draft Comp Plan. The Board would like to see additional information included on the hazard mitigation plan.
RESOLUTION #22 – DRAFT COMP PLAN TO COUNTY PLANNING DEPT.
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board has reviewed the draft Comprehensive Plan Update (“Plan”); and
WHEREAS, the Town Board requested additional information per the public hearing comments;
NOW, THERFORE BE IT RESOLVED the Town Board authorizes the additional information be inserted into the Plan and directs the Town Clerk to forward a copy of the amended Plan to the Delaware County Planning Dept. for review and comments.”
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
RESOLUTION #23 – CERTIFYING OFFICER FOR CDBG PROGRAM
On motion of Edward Raeder second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, on December 26, 2012 the Town of Roxbury was awarded a New York State Community Development Block Grant (CBDG) for housing rehabilitation in the amount of $400,000 for home rehabilitation;
NOW, THEREFORE BE IT RESOLVED the Town Board designates Thomas S. Hynes, Supervisor of the Town of Roxbury as certifying officer for the CDBG on behalf of the Town.”
AYES – 5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS – 0
RESOLUTION #24 – ADVERTISE FOR BIDS FOR LAKE ST. DRAINAGE PROJECT
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes advertising for sealed bids for the Lake Street Drainage Construction Project with the date and time of the opening to be determined at a later date.”
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
On motion of Carol Murray second by Gene Cronk the Town Board approves the destruction of the following records per MU-1 Retention Schedule:
| SARA # | Description of Record | Dates | SARA Yrs. |
|---|---|---|---|
| 1.275 | Voucher & invoice | 2006 | 6 years |
| 1.263 | Bank Statements (all accts checking & savings) | 2006 | 6 years |
| 7.269 | Bank deposit slips (all accts checking & savings) | 2006 | 6 years |
| 5.267 | Deposit books (all accts) | 2006 | 6 yrs after date of most recent entry |
| 4.248 | Bank account transfers (faxes) | 2006 | 6 yrs after last entry |
| 10.254 | Trial balances (all funds) | 2006 | 6 years |
| 3.247 | Journal Entries | 2006 | 6 yrs after last entry |
| 1.1 | Supervisor’s Journal – Delaware County Board of | ||
| Supv. Minutes of meetings | 1927-2003 | Duplicate-original at County | |
| NYS Election Law Book | 1951*1968*1973 | ||
| McKinneys Law Book-General Municipal 23 Sec1-199 | 1976-1977 | ||
| McKinneys Law Book-General Municipal 23 Sec 200-End | 1976-1977 | ||
| McKinneys Law Book-Town Law 61 Sec 1-189 | 1980-1981 | ||
| McKinneys Law Book-Town Law 61 Sec 190-End | 1980-1981 | ||
| McKinneys Law Book-Highway Law 24 Sec 200-End | 1961-1962 | ||
| McKinneys Law Book-Highway Law 24 Sec 200-End | 1976-1977 | ||
| McKinneys Law Book-Highway Law 24 Sec 230-End | 1961-1962 | ||
| McKinneys Law Book-Highway Law 24 Sec 230-End | 1976-1977 | ||
| 2.163 | Dog License | 2006-2008 | 3 years after expiration |
| 12.667 | Dog rabies vaccination certificate | 2006-2009 | 3 years |
| 6.167a | Dog license monthly report | 2003-2006 | 6 years |
| 1.283 | Town Clerk monthly report | 2005-2006 | 6 years |
| 1.2830 | Marriage license monthly report | 2005-2006 | 6 years |
| 1.245 | Town Clerk cash receipt book | 2005-2006 | 6 yrs after last entry |
| 5.166 | Dog license change report | 2006-2009 | 3 years |
| 1.162b | Dog license monthly renewal list | 2006-2008 | 0 after superceded or obsolete |
| 3.164 | Dog Spay/Neuter certificate | 2006-2009 | 0 after obsolete |
| 4.165 | Dog tag replacement application | 2006-2009 | 1 year |
| 1.602a | Tax Collector Real Property Transfer Form EA5217 | 2004-2005 | 6 yrs -duplicate, original in Assessor files |
| 4.409a | Bank/mortgage co. request for tax information | 2004-2005 | 6 months |
| 1.595a | Tax Collector Receiver’s stub | 2004-2005 | 6 years |
| 4.849 | Tax Collector Change of addresses | 2004-2005 | Keep as needed-original in Assessor office |
| 7.269 | Tax Collector bank deposit slips | 2004-2005 | 6 years |
| 2.596 | Tax Collector delinquent tax report | 2004-2005 | 6 years |
| 10.10b | Tax Collector communications to/from County | 2004-2005 | 6 years |
| 23.634a | Handicapped Parking Permits & paperwork | 2004-2009 | 3 years after expiration |
AYES – 5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS – 0
Attorney Kevin Young discussed amending the sub-division regulations to accommodate a waiver for having no road frontage but accessible by a right-of-way. The Town Planning Board will review the issue.
Assessor Robert Breglio has requested in his monthly report that the Board accept a proposal of Mark Los to help with commercial assessments on the re-val at a cost of $2,200.
On motion of Allen Hinkley second by Carol Murray the Town Board approved the proposal of Mark Los in the amount of $2,200 to assist the Town Assessor with commercial values for the current revaluation that is underway.
AYES – 5 Hinkey, Murray, Cronk, Raeder, Hynes
NAYS – 0
The Annual Financial Report of the Town for the year 2012 has been filed with the NYS Comptroller’s Office. A copy of the report is on file at the Town Clerk’s Office for inspection.
The Town Board agreed that the bid for the sale of the CAT Roller will be advertised and opened at 2:00 pm on April 8, 2013 at the Town Hall.
Supv. Hynes has spoken with the State Emergency Management Office (SEMO) regarding final payment on the remaining two large roads from the 2011 flood. The remaining funds are expected to arrive within the next 1-2 months.
The next regular meeting of the Town Board will be held April 8, 2013 at 7:30 pm at the Grand Gorge Civic Center.
On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:
| General #82-124 | $86,408.79 | Denver Sewer #14-25 | $20,227.96 |
|---|---|---|---|
| Highway #32-58 | $57,042.54 | Special Lights #3 | $2,334.87 |
| Roxbury Water #13-20 | $2,812.80 | Capital Projects: | |
| Grand Gorge Water #14-20 | $3,244.78 | Lake St Design #11 | $614.10 |
| Denver Water #15-24 | $5,819.70 | Comp Plan #12 | $25.80 |
| Roxbury Sewer #15-27 | $29,658.58 | Highway Garage #13 | $3,240.00 |
AYES – 5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS – 0
On motion of Allen Hinkley second by Edward Raeder the meeting adjourned at 9:20 pm.
THIS IS A TRUE COPY
_________________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
NOTICE — Roller Bid
NOTICE
The Town of Roxbury is seeking sealed bids for the sale of a 1991 Caterpillar CS563 84” wide single smooth drum vibratory soil roller. Features include: hydrostatic transmission and 3116 – 6 cylinder diesel engine. Has 5028 hours. Bids must be marked as “ROLLER BID” and received at the Town Clerk’s Office, 53690 State Hwy. 30, PO Box 189, Roxbury, NY 12474 before 2:00 pm on April 8, 2013 at which time they will be opened. Any award will be made at the regular meeting of the Town Board to be held that evening at 7:30 pm at the Grand Gorge Civic Center. For more information on or viewing the roller, please contact Stephen Schuman, Hwy. Supt. at 607-326-4222. The Town Board reserves the right to reject any and all bids.
By Order of the Town Board
Town of Roxbury
Stephen Schuman, Highway Supt.
Dated: March 11, 2013
NOTICE — Annual Financial Report
NOTICE
Notice is hereby given that the Annual Financial Update Document for the Town of Roxbury, Delaware County, New York, for the period beginning January 1, 2012 and ending December 31, 2012 has been filed in the office of the Town Clerk where it is available for public inspection by all interested persons. The Annual Financial Update Document has been duly filed with the Comptroller of the State of New York pursuant to General Municipal Law.
Diane Pickett. Town Clerk
Town of Roxbury
Dated: 3/1/13
Town Board Meeting Agenda — March 11, 2013
ROXBURY TOWN BOARD Public Hearing
Regular Meeting
March 11, 2013
Town Hall
7:00 pm
Call To Order
7:00 pm Public Hearing – Draft Comp Plan w/ Nan Stolzenburg
7:30 pm – Regular Meeting
Minutes
February 11th meeting
Requests to Speak:
Duncan Martin – DC Planning re: New Flood Maps
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
Resolution – Town Board has reviewed (and approves or changes needed) current Employee Handbook
Resolution – Town Clerk monthly Report for February 2013
Resolution – Supervisor’s monthly Report for January 2012
Resolution – Assessor’s monthly report for February 2013
Resolution – Building Inspector monthly report
Resolution – Justice Court monthly report for January 2013
Resolution – retirement reporting days (Building Inspector)
Resolution –Comp Plan
Resolution – award/reject sealed bids for Highway fuels
Resolution – award/reject sealed bids for Highway material hauling
Resolution – designating Supervisor as the certifying officer on the HUD Program
Resolution – advertise for sealed bids for construction on Lake St. Drainage Project
NYC DEP land acquisition subdivision approval
Annual Financial Report for 2012 has been filed with the State Comptroller
Date for bid opening on CAT roller sale
FEMA update – 2 large road paperwork is still being reviewed by FEMA for final payment
REMINDER –
April 8th meeting is at the Grand Gorge Civic Center
ONGOING ISSUES
Truck lawsuit status
Stormwater Management Plan – Hamlet of Grand Gorge
PLANNING BOARD — Jan 16, 2013 Minutes
TOWN OF ROXBURY PLANNING BOARD P.O. BOX 189 MAIN ST., ROXBURY, NY 12474
Phone (607-326-7641) Fax (607-326-7641)
Joe Farleigh, Chairman
David Cowan, Vice Chairman
Jean D’Antoni, Secretary
MINUTES FOR January 16, 2013
PRESENT: Chairman Joe Farleigh, VP Dave Cowan, Phil Zorda, Dave Zambri, Robert Cole, Jean Stone and Duncan Martin. Jean D’Antoni excused absence.
A motion was made by Phil Zorda to approve the minutes of the last meeting, Dave Zambri seconded, all in favor, motion passed.
MINOR SUBDIVISION: Rob Allison represented The Jack De Stefano Family Trust. Tax map #223.00-1-10 in the Town of Roxbury. A sketch plan was presented for the subdivision of said parcel into 2 lots of 51.7 and 95.67 acres with Fred Beemer. A copy of the deed is needed. This proposal will be moved to the agenda for next month.
Duncan questioned the fact that there was a cemetery on one of the parcels that the city would own. Language may be needed confirming that the family will retain access to and use of the cemetery. Rob will look into this.
COMPREHENSIVE PLAN
The specific steps to move forward with presentation of the Plan were reviewed, including the possibility of the Town Board and the Planning Board holding a joint public meeting. Diane will schedule the public meeting.
Duncan made some suggestions to better correlate and tighten up the Plan. He will forward these to Nan to streamline the final Plan.
Meeting adjourned at 8:15 pm by Joe Farleigh.
Respectfully submitted by
Jean Stone for Jean D’Antoni
NOTICE — Draft Comprehensive Plan Public Hearing, March 11, 2013
TOWN OF ROXBURY
NOTICE OF PUBLIC HEARING
DRAFT COMPREHENSIVE PLAN
The Town of Roxbury Town Board will hold a Public Hearing on March 11, 2013 at 7:00 pm at the Town Hall, 53690 State Hwy. 30, Roxbury, New York to hear all persons regarding the proposed updated Town Comprehensive Plan. A copy of the proposed Comprehensive Plan is available for inspection at the Town Clerk’s Office, 53690 State Hwy. 30, Roxbury, NY and the Roxbury Library, 53742 State Hwy. 30, Roxbury, NY during regular business hours and on the Town website at www.roxburyny.com. Written comments must be received at the Town Clerk’s Office, PO Box 189, Roxbury, NY 12474 by March 8, 2013.
By Order of the Town Board
Town of Roxbury
Diane Pickett, Town Clerk
Dated: Feb. 11, 2013
You can also use the links below to view the drafts online or download:
RoxburyDraftPlanMarch2013Pt1 – First part of the plan (without maps) (5.3MB)
RoxburyMapsCompressed – Maps (16.4MB)
RoxburyDraftPlanFeb2013Appendices – Appendix (6MB)
Town Board — Feb 11, 2013 Minutes
UNAPPROVED MINUTES
February 11, 2013
The regular monthly meeting of the Town Board was held February 11, 2013 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Stephen Schuman, Parks Clerk Karina Walker and 7 residents. Absent: Building Inspector William Walcutt and Attorney Kevin Young.
The Minutes of the January 2, 2013 meeting were approved on motion of Gene Cronk second by Edward Raeder.
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
Daniel Underwood, representing the Old School Baptist Church cemetery Association requested the Town Board consider giving a yearly subsidy to the Association for maintenance in the amount of $700-$800. It is an historical cemetery with all plots sold and very few of the families still alive to support the maintenance. Supv. Hynes stated the State allows for Town financial assistance for this type of situation. The Town Board will consider the request.
Mike Harrington of Lamont Engineers was present to discuss proposed costs of generators for the water system buildings. Information was distributed to the Town Board for six buildings that would total $135,600. It was recommended to start with PW-1 Well Treatment Station as the most critical site. The Board will review the proposal and discuss it at a later date.
A letter was received from the Watershed Agricultural Council (WAC) awarding the Town $998.04 for the development of a forestry plan for approximately 98.4 acres of forested land near the Roxbury springs. Forester, Randall Kelly will put together the plan for WAC review. The Town Board discussed the possibility of any proceeds going towards the purchase of a generator for PW-1.
Peg Ellsworth discussed the housing re-hab grant, reported on meeting with State DOT regarding the sidewalk grant monies, the new Town Hall chairs will be covered under a furniture grant, and she will compile copies of all paperwork on the stream bank restoration work that has had issues with NYSDEC stream permit approval.
Peg also requested the Town Board consider supporting the closure of County Hwy. 41 for another Busk & Bard street fair as the one is 2012 was such a success. The Board will consider the matter.
Karina Walker, Parks Clerk, reported the Greater Roxbury Business Association has been formed and requested their website be viewed, discussed issues with the restrooms in the Park, projects being worked on in cooperation with Greater Roxbury Learning Initiative (GRLIC), she will be working on the Town website, discussed Roxbury Historic Preservation Commission (RHPC) projects, and requested on behalf of the RHPC the Town Board appoint Martin Lerner to fill the vacancy on the Commission.
RESOLUTION #13 – APPOINT LERNER TO HISTORIC COMMISSION
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, a vacancy exists on the Roxbury Historic Preservation Commission (RHPC),
BE IT RESOLVED, the Town Board approves the appointment of Martin Lerner to fill the vacancy for a three year tem for the period 2/11/13-12/31/15.”
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
Highway Supt. Stephen Schuman reported that he has met with SEMO personnel to look at the flood work done on S. Montgomery Hollow Rd. for payment, has not gotten anything from the County yet regarding the intersection of Grant Morse Rd. and Vega Mtn. Rd., stated that some of the lights at the highway garage have been replaced and many others may be eligible under an energy program through NYSEG and requested to either bid out or auction off the Cat roller since the new roller has been received.
RESOLUTION #14 – ADVERTISE SALE OF CAT ROLLER
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes the Highway Supt. to advertise for bids for the sale of the 1991 Caterpillar Roller, and
BE IT FURTHER RESOLVED, the opening of said bids is to be determined at a later date.”
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
A reminder was given that the Planning Board will hold a Public Hearing on the draft Comp Plan on February 20, 2013 at 6:30 pm at the Town Hall. A copy of the draft is on file at the Town Clerk’s office and Roxbury Library for public inspection during regular business hours. The draft is also on the Town website.
Discussion took place on cell tower issues and construction.
On motion of Edward Raeder second by Gene Cronk the Town Board approved the payment of $500 each to the Roxbury Sr. Club and the Grand Gorge Sr. Social Club as approved in the 2013 Town Budget.
AYES – 5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS – 0
On motion of Carol Murray second by Allen Hinkley the Town Board approved the Town Clerk’s monthly report for January 2013 in the amount of $1,345.90 (Town Clerk $650.90 and Building Permits $695.00).
AYES – 5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS – 0
On motion of Carol Murray second by Allen Hinkley the Town Board approved the Supervisor’s monthly report for December 2012.
AYES – 5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS – 0
On motion of Gene Cronk second by Allen Hinkley the Town Board approved the written monthly report of the Assessor for January 2013.
AYES – 5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS – 0
A monthly report was not received from the Building Inspector.
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the monthly report of the Justice Court for November 2012 in the amount of $4,794.00.
AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the monthly report of the Justice Court for December 2012 in the amount of $3,978.50.
AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0
No decision was made by the Town Board on the retirement reporting days of the Building Inspector for the year 2012.
RESOLUTION #15 – PUBLIC HEARING DRAFT COMPREHENSIVE PLAN
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board will hold a Public Hearing on March 11, 2013 at 7:00 pm at the Town Hall, 53690 State Hwy. 30, Roxbury, New York to hear all persons regarding the draft Comprehensive Plan.”
AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0
RESOLUTION #16 – ADVERTISE BIDS FOR HIGHWAY FUELS
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes the Hwy. Supt. to advertise for sealed bids for highway fuels, and
BE IT FURTHER RESOLVED said bids must be received before 2:00 pm on March 11, 2013 at which time they will be opened and awarded/rejected at the Town Board meeting to be held that evening at 7:30 pm.”
AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0
RESOLUTION #17 – ADVERTISE BIDS FOR HIGHWAY MATERIAL HAULING
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes the Hwy. Supt. to advertise for sealed bids for highway material hauling, and
BE IT FURTHER RESOLVED said bids must be received before 2:15 pm on March 11, 2013 at which time they will be opened and awarded/rejected at the Town Board meeting to be held that evening at 7:30 pm.”
AYES – 5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS – 0
On motion of Gene Cronk second by Edward Raeder the Town Board approved the junkyard renewal application of Martin Hagerott, dba Marty Built, Inc. located at 565 Charcoal Rd. Said renewal is for one year to expire March 31, 2014.
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
The draft Delaware County Hazard Mitigation Plan for the Town of Roxbury is on file at the Town Hall for public inspection during regular business hours.
The Town has requested an extension from Catskill Watershed Corp. (CWC) for the Tax Litigation Avoidance Program (TLAP) Agreement for the valuation of NYC DEP properties. Said request is through February 28, 2013.
Councilman Cronk questioned a roof replacement requiring a building permit. It was stated that some things changed with the new building codes. The Building Inspector will be contacted for response.
RESOLUTION #18 – AGREEMENT FOR EXPENDITURE OF HIGHWAY MONEYS
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, pursuant to the provisions of Section 284 of the Highway Law,
BE IT RESOLVED the Town Board approves the agreement for the expenditure of highway moneys in the year 2013 in the amount of $749,000 be used as follows:
1. The sum of $360,000 shall be set aside to be expended for primary work and general repairs upon 112 miles of Town highways, including sluices, culverts and bridges having a span of less than five feet, and
2. The sum of $389,000 shall be set aside for the permanent improvement of town highways including N. Montgomery Hollow Rd., Autumn Breeze Rd., Sally’s Alley, Redkill Rd., Bruce Porn Rd., Frevert Rd. and various small roads in the hamlets of Roxbury and Grand Gorge.”
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
A letter was received from Delaware County Historical Association thanking the Town for its support of $500 in the 2013 Town Budget.
A letter was received from the Grand Gorge Sr. Social Club thanking the Town for its support of $500 in the 2013 Town Budget.
On motion of Allen Hinkley second by Gene Cronk the bills were audited and ordered paid in the following amounts:
| General #18-81 | $60,668.21 | Denver Sewer #2-13 | $15,591.90 |
|---|---|---|---|
| Highway #5-31 | $136,510.23 | Special Lights #1-2 | $6,010.10 |
| Roxbury Water #2-12 | $2,848.16 | Capital Projects: | |
| Grand Gorge Water #2-13 | $4,372.79 | Hubb Corners Sewer #2-8 | $8,127.60 |
| Denver Water #3-14 | $2,909.87 | Lake St. Design #9 | $96.80 |
| Roxbury Sewer #4-14 | $9,683.87 | Comp Plan #10 | $628.34 |
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
On motion of Gene Cronk second by Allen Hinkley the meeting adjourned at 8:40 pm.
THIS IS A TRUE COPY
_____________________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
BID NOTICE — Highway Fuels
Pursuant to Section 103 of the General Municipal Law, the Town Board, Town of Roxbury is soliciting sealed bids for the following materials to be delivered, unless otherwise stated, to the Town Highway Building located at 52508 State Hwy. 30, Roxbury as requested by the Highway Supt.
10,000 gallons +/- Unleaded Gasoline 87 Octane
30,000 gallons +/- Diesel Fuel
All bids must meet New York State specifications and must be accompanied by a Certificate of Non-Collusion. The Town Board reserves the right to reject any and all bids. Sealed bids shall be marked “HIGHWAY FUELS”. Sealed bids must be received at the Town Clerk’s Office, PO Box 189, 53690 State Hwy. 30, Roxbury, NY 12474 before 2:00 pm on March 11, 2013 at which time they shall be opened. Bids will be awarded/rejected at the Town Board Meeting to be held that evening at 7:30 pm at the Town Hall.
By Order of the Town Board
Town of Roxbury
Stephen Schuman, Hwy. Supt.
Dated: Feb. 11, 2013
Pursuant to Section 103 of the General Municipal Law, the Town Board, Town of Roxbury is soliciting sealed bids for the following materials to be delivered, unless otherwise stated, to the Town Highway Building located at 52508 State Hwy. 30, Roxbury as requested by the Highway Supt. 10,000 gallons +/- Unleaded Gasoline 87 Octane 30,000 gallons +/- Diesel FuelAll bids must meet New York State specifications and must be accompanied by a Certificate of Non-Collusion. The Town Board reserves the right to reject any and all bids. Sealed bids shall be marked “HIGHWAY FUELS”. Sealed bids must be received at the Town Clerk’s Office, PO Box 189, 53690 State Hwy. 30, Roxbury, NY 12474 before 2:00 pm on March 11, 2013 at which time they shall be opened. Bids will be awarded/rejected at the Town Board Meeting to be held that evening at 7:30 pm at the Town Hall.
By Order of the Town BoardTown of RoxburyStephen Schuman, Hwy. Supt.Dated: Feb. 11, 2013
BID NOTICE — Material Hauling
Please take notice that the Town Board, Town of Roxbury, is seeking sealed bids for hauling materials from Schoharie, Middleburgh, Lexington, Davenport, Ashland and Oneonta, on a per ton basis to the Salt Shed storage area located on NYS Rt. 30 Roxbury.
Bids must include a Certificate of Liability Insurance in the amount of $1,000,000 and a Certificate of Non-Collusion. Sealed bids shall be marked “MATERIAL HAULING”.
Sealed bids must be received at the Town Clerk’s Office, Town Hall, PO Box 189, 53690 State Hwy. 30, Roxbury, NY 12474 before 2:15 pm on March 11, 2013 at which time they shall be opened. The bids will be awarded/rejected at the Regular Meeting of the Town Board to be held that evening at 7:30 pm at the Town Hall.
For questions regarding this bid or to receive a bid package, please contact Steve Schuman, Highway Supt. at 607-326-4222 between the hours of 6:00 am and 2:30 pm Monday -Friday. The Town Board reserves the right to reject any and all bids.
By Order of the Town Board
Town of Roxbury
Stephen Schuman, Hwy. Supt.
Dated: Feb 11, 2013