Notice - Town of Roxbury Town Board seeking persons to serve on the Board of Assessment Review

NOTICE

The Town of Roxbury Town Board is seeking persons to serve as additional members of the Board of Assessment Review. Persons must be 18+ years of age, reside within the Town of Roxbury and should have general knowledge of real estate.  Current rate of pay is $11.46/hr with no benefits.  Training will be required. Please contact the Assessor’s Office at 607-326-4362 to discuss specific job duties. Interested persons may contact the Town Clerks Office at 607-326-7641 to submit your name and information before April 10, 2015.  The Town of Roxbury is an equal opportunity provider and employer.

By Order of the Town Board
Diane Pickett, Town Clerk
Dated: March 2, 2015

Notice - Roxbury Historic Preservation Commission 2015 meeting schedule has changed

NOTICE

The Town of Roxbury Historic Preservation Commission (RHPC) meeting schedule has changed.  Beginning April 2015 the RHPC will meet quarterly on the third Saturday of the month at 10:00 am at the Town Hall.

By Order of the Roxbury Town Board
Diane Pickett, Town Clerk
Dated:  March 2, 2015

The Roxbury Arts Group presents an Exhibit of ‘Large Works’ Artist Reception Premiers First Time Exhibit Saturday March 7, 2015

The Roxbury Arts Group presents an Exhibit of ‘Large Works’ Artist Reception Premiers First Time Exhibit Saturday March 7, 2015, from 3:00 – 5:00 pm

The Roxbury Arts Center
5025 Vega Mountain Road, Roxbury, NY  12474
607.326.7908 and online at roxburyartsgroup.org

Art so large, to install their newest exhibit the Roxbury Arts Group will have to utilize the entire Roxbury Arts Center in order to have the space needed for the pieces in this spectacular show, titled appropriately – ‘Large Works’. On Saturday, March 7, 2015 from 3:00 to 5:00 pm, art enthusiasts of all ages are invited to attend the event’s opening reception for this revelation of large-scale pieces and to meet the artists who created them. The Roxbury Arts Center is located at 5025 Vega Mountain Road, Roxbury, NY 12474. For more information please visit roxburyartsgroup.org or call 607.326.7908.

The idea of ‘Large Works’ first came about through brain-storming led by Elaine Grandy and Ros Welchman during a Gallery Committee Meeting. Grandy and Welchman are currently active on the board of directors for the Roxbury Arts Group and are both established and respected artists themselves. “We were excited about the possibilities ‘Large Works’  offered artists, allowing them to ‘go big’. We had no idea what to expect and were overwhelmed by the artists’ responses to this challenge”, said Jenny Rosenzweig, Executive Director for the Roxbury Arts Group. Rosenzweig added, “Every time a large piece came in for the installation, the excitement level rose. Each piece is magnificent and together they make an awe-inspiring show.”

The art pieces represented in ‘Large Works’ utilize many mediums and genres by means of paintings, murals, fabric sculptures and more. Local and regional artists represented in this grand-scaled show include: Nancy Barton, Beth Caspar, Adam Cohen, Louis D’Amico, Ann Dubois, Fred Duignan, Tabitha Gilmore-Barnes, Robert Gould, Samuel Guy, Kate Hamilton, Laura King, Helene Manzo, Dana Matthews, Gary Mayer, Nat Thomas, Gerda vanLeeuwen, Corneel Verlaan, Beatrice Wolert, and Peter Yamaoka. ‘Large Works’ will be on exhibit from March 7 through April 18, 2015.

The program is supported by the New York State Council on the Arts, the A. Lindsay and Olive B. O’Connor Foundation, the Robinson-Broadhurst Foundation, and the generosity of our business sponsors and individual donors like you.

Notice - Town of Roxbury Planning Board Public Hearing - March 18, 2015

PUBLIC HEARING

PLEASE TAKE NOTICE that the Town of Roxbury Planning Board will hold a Public Hearing, pursuant to Section 276 of the Town Law on the application(s) of

Masserson Holdings, LLC– Tax Map #178.-1-46 – #48 County Hwy. 41
Description of Project: development of lodging at the Stratton Falls property

for the approval of a Site Plan Review.

SAID HEARING will be held on March 18, 2015 at the Roxbury Town Hall, 53690 St. Hwy. 30, Roxbury, NY at 7:30 pm, at which time all interested persons will have the opportunity to be heard.

By Order of the Roxbury Planning Board
David Cowan, Vice Chairman
Dated:  March 2, 2015

Notice - Roxbury Historic Preservation Commission March 21, 2015, Meeting - Canceled

NOTICE

Notice is hereby given that the regular monthly meeting of the Roxbury Historic Preservation Commission (RHPC) scheduled for March 21, 2015 has been canceled due to having no business to discuss.  The next meeting will be held April 18, 2015 at 10:00 am at the Town Hall.

By Order of the RHPC
Lewis Wendell, Chairman
Dated: March 2, 2015

Town Board Meeting Agenda - March 2, 2015

ROXBURY TOWN BOARD
Public Hearing
Regular Meeting
March 2, 2015
Town Hall

Call To Order 7:15 pm Public Hearing-Add’l Brd of Assessment Review members
7:30 pm Regular Meeting

Minutes February 9th Regular Meeting

Requests to Speak:

Department Reports:    
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources

Old Business

New Business

Letters to the Board: Roxbury Sr. Club – Thank you

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution – Police Policy reviewed and re-adopt or changes needed
·       Resolution – Town Clerk monthly Report for Feb. 2015
·       Resolution –  Supervisor’s monthly Report for Jan. 2015
·       Resolution – Justice Court monthly Report for Jan. 2015
·       Resolution – Assessor’s monthly report for Feb. 2015
·       Resolution – HUD Program funds monthly report for Feb. 2015
·       Resolution – Building Inspector monthly report for Feb. 2015
·       Resolution – Tax Collector monthly report for Feb. 2015
·       Resolution – monthly water receipts report for Feb. 2015
·       Resolution –Highway Fuel Bid award
·       Resolution – Highway Material Hauling Bid award
·       Resolution – Local Law #1-2015 Additional Board of Assessment Review members
·       Resolution – transfer from Highway savings to Highway Equipment Reserve fund

REMINDER:  APRIL MEETING IS AT THE GRAND GORGE CIVIC CENTER

Planning Board Meeting Approved Minutes - January 21, 2015

Wednesday January 21, 2015 Roxbury Planning Board Meeting
Present: Dave Cowan, Jean Stone, Rob Cole, Phil Zorda, Delaware County Planner Molly Oliver
Absent: Jill Ribbich, Melony Lee, Dave Zambri, Joe Farleigh

Vice Chairman Cowan called the meeting to order at 7:30 PM.

Minutes of the December meeting were reviewed and approved. Zorda, Stone – Passed.

Phil Zorda moved, seconded by Jean Stone to approve the minutes of the December 17, 2014 meeting. Motion approved unanimously.

Rob Allyson updated the Board on the progress of design and planning for The Roxbury at Stratton Falls project. Rob presented and reviewed the letters from the NYS DEC, NYDEP, and NYS Dept. of Health agreeing that the Roxbury Planning Board would assume Lead Agency status for the project. At the present time the well is being dug and has not yet yielded the required flow rate. Septic and grading planning is continuing. An architect has been chosen and they are beginning design. Rob expects to have further updates at the February meeting. It is possible that a public hearing could be held in March. The owners’ goal is to have preliminary Site Plan approval at the April 15 Board meeting. Molly Oliver indicated that there was an initial letter from the DEC concerning the project and that Rob is to forward a copy of the letter to the Board. She also indicated that minor changes to the SEQR document may be needed after design is finalized.

Phil Zorda moved, seconded by Rob Cole to approve the Roxbury Planning Board as Lead Agency for the project. Motion approved unanimously.

Emily Gray asked the Board about the requirements to sell an approximately 2 acre piece of her 42 acre property to an adjoining neighbor. This piece of her property contains a large storage building that she has no use for. She was told that it appears that it would be a Boundary Line Adjustment. She would be required to have the piece of property surveyed and present a BLA application and a survey map to the Board.

Phil Zorda moved, seconded by Dave Cowan to adjourn the meeting at 8:15. Motion approved unanimously.

Phil Zorda, Acting secretary

GRBA Monthly Business Mixer - February 24 at 5:30 pm at T Bar Saloon

GRBA Monthly Business Mixer – February 24 at 5:30 pm at T Bar Saloon

Greater Roxbury Business Association (GRBA) invites you to its monthly business mixer and networking event Tuesday, February 24 at 5:30 p.m., at T Bar Saloon, 50500 State Highway 30. Dare to Share – Roxbury Dream Campaign will continue this year with dreamers and doers, sharing new ideas and projects, and engaging the community in an inspiring dialogue.

Dare to Share – Roxbury Dream Campaign features people with great ideas and dreams of becoming entrepreneurs as well as established business leaders in an attempt to inspire others to do the same. On February 24 Roxbury and Margaretville business owners who participated in the Valentine’s Day shared promotion initiative will reveal the response to this campaign. Peg Ellsworth, Executive Director of MARK Project, will talk about the upcoming MARK Main Street Boot Camp. Tabitha Gilmore-Barnes will discuss a survey from Cornell Cooperative Extension to gauge interest in a direct farmer-to-consumer selling program. And, GRBA’s Branding Committee will discuss the next steps in Roxbury’s branding campaign. There will be time for community announcements as well.

This event is free and open to the public – you do not have to be a member to attend. There will be free refreshments and a cash bar. A suggested donation of $10 will help GRBA advance its mission to continue to foster economic development opportunities in Roxbury.

Greater Roxbury Business Association (GRBA) for the Town of Roxbury, NY is a community / grassroots organization comprised of business owners and self-employed individuals working to increase awareness of existing businesses in the community, and to build a more cohesive and prosperous business environment, to serve the hamlets of Roxbury, Grand Gorge and Denver. The GRBA receives technical assistance from the MARK Project — a 501 ( c ) (3) not-for-profit community and economic development organization. For more information, visit roxburybusinessassociation.com .

Town Board Meeting Amended and Approved Minutes - February 9, 2015

AMENDED AND APPROVED MINUTES
February 9, 2015

The regular meeting of the Town Board was held February 9, 2015 at 7:30 pm at the Town Hall.  Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Stephen Schuman, Assessor Robert Breglio, Town Attorney Kevin Young and 3 residents.

On motion of Gene Cronk second by Allen Hinkley the Town Board approved the Minutes of the January 2, 2015 Organizational meeting.

AYES – 5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS – 0

Assessor Robert Breglio distributed a written monthly report to the Town Board.  He gave an update on the re-val explaining the sample data sheet that includes comparables, discussed the problems he is still encountering with the County in gaining access to the system to input data, stated the impact statements will be mailed in March and reminded the Board that he will be holding two public info meetings on the re-val on Feb. 14th at 1:00 pm at the Grand Gorge Civic Center and 3:00 pm at the Town Hall.  Attorney Kevin Young discussed the information the Town is waiting to receive from Attorney Beebe pertaining to NYCDEP assessments.

Discussion took place on additional Board of Assessment Review (BAR) members needed this year due to the re-val.  The duties of the BAR were discussed as well as the grievance process.

RESOLUTION #20 – RESOLUTION OF THE ROXBURY TOWN BOARD ACCEPTING PROPOSED LOCAL LAW TO INCREASE MEMBERSHIP OF THE BOARD OF ASSESSMENT REVIEW AND SCHEDULING PUBLIC HEARING FOR SAME

On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:

WHEREAS, pursuant to Real Property Tax Law (“RPTL”) Section 523, each local government is required to have a board of assessment review that shall consist of not less than three nor more than five members appointed by the Town Board of the Town of Roxbury;

WHEREAS, to date, the Town of Roxbury’s Board of Assessment Review has consisted of three appointed members; and

WHEREAS, RPTL expressly authorizes the Town Board of the Town of Roxbury to increase the number of members of the Board of Assessment Review to a total of five members by passing a local law;

WHEREAS, the Town’s Attorney has prepared a proposed Local Law to increase the number of members of the Board of Assessment Review from three to five pursuant to RPTL Section 523; and

WHEREAS, the Town Board has reviewed and modified the proposed Local Law to increase the number of Board of Assessment Review members from three to five;; and

NOW, THEREFORE, BE IT RESOLVED that the proposed law is ready for consideration by the Town Board; and

BE IT FURTHER RESOLVED, that the Town Board shall will hold a public hearing for consideration of the Local Law to increase the number of members of the Board of Assessment Review on March 2, 2015 at 7:15 pm at the Town Hall; and

BE IT FURTHER RESOLVED, that the Town Clerk is hereby authorized and directed to publish notice of said hearing in the Catskill Mountain News, and to post copies of such notice in the manner provided by law.

WHEREUPON, the Resolution was put to a vote and recorded as follows:

AYES-5  Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

Highway Supt. Stephen Schuman stated the roller repairs have almost been completed, work continues on the grader, his laptop has been repaired but is still encountering problems with files, requested new plow wings for two Oshkosh trucks at  approximately $6,000 each, requested a new air compressor for the garage at approximately $600 and stated he expects a salt delivery soon.

Attorney Young stated he has received a check for $9,000 as a settlement amount in the truck lawsuit and will turn it over to the Town.

Parks Clerk, Carolynn Faraci stated the Historic Preservation Commission (HPC) has requested the Town Board appoint Jenny Rosenzweig to the Commission to fill the vacancy. The HPC also requests they hold quarterly meetings instead of monthly meetings but will have a special meeting in between in the need arises.

RESOLUTION #21-APPOINT ROSENZWEIG TO HISTORIC PRESERVATION COMMISSION

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, a vacancy exists on the Roxbury Historic Preservation Commission due to the resignation of Martin Lerner,

NOW, THEREFOE BE IT RESOLVED,  the Town Board appoints Jenny Rosenzweig to fill the vacancy on the Roxbury Historic Preservation Commission effective immediately for a term that shall expire 12/31/15.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

Discussion took place on repealing Local Law #3-2014 overriding the tax cap limit.  Attorney Young was directed to look into the matter.

Supv. Hynes distributed a report of 2015 Delaware County Tax Levy comparisons reflecting information on each of the 19 Towns.  Roxbury was the 3rd lowest percent change at .52%.  Percentages ranged between   -.24%  and  6.98%.

Discussion took place on appointing alternate members to the Planning Board having adopted Local Law #4-2014.

RESOLUTION #22-APPOINT RIBICH AS PLANNING BOARD ALTERNATE

On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, on November 6, 2014 the Town Board adopted Local Law #4-2014 for the Appointment of Alternate Members to the Planning Board,

NOW, THEREFORE BE IT RESOLVED, the Town Board appoints Jill Ribich as an alternate member of the Planning Board effective immediately with said term to expire 12/31/19.”

AYES-5 Murray, Raeder, Hinkley, Cronk, Hynes
NAYS – 0

David Martin of the Grand Gorge Community Action Group (GGCAG) requested use of the extra classroom at the Civic Center for supply storage as the room they’re currently using is full. The matter was discussed by the Town Board with Supv. Hynes and Councilman Edward Raeder expressing concerns with additional use because the room is already being used for storage by other groups and is also used frequently by the justice court as a conference room for attorney’s and clients during court sessions. Councilman Cronk saw no problem with GGCAG using the room. The Town Board will look into the matter further.

Supv. Hynes discussed the Roxbury springs matter where the Town awaits a response from  NYS Dept. of Health on the Town’s request to once again allow use of the springs for Roxbury and Grand Gorge water districts.  Lamont Engineers, Cowan Excavating and previous water operator Robert Townsend have assisted in the efforts.

Supv. Hynes has received notice from NYS Dept. of Health stating the sample monitoring reports on the water districts have been approved.

Discussion took place on concerns of the buildings at the site of the old Reed’s Hotel property on Main St. Roxbury.  A written report from Lamont Engineers regarding demolition issues and estimated costs was distributed to the Town Board.  A factor in cost will be whether there is asbestos and lead paint.  Attorney Young discussed the demolition process and the Board will look into costs if demo is completed by County forces.  Attorney Young will look into the process to obtain access to the buildings from the owners.

No action was taken on renewing the Police Policy.  It is still being reviewed  by the Town Attorney.

On motion of Allen Hinkley second by Carol Murray the Town Board approved the Town Clerk  monthly report for January 2015 in the amount of $2,232.39 ($Town Clerk $1,182.39 & Building Permits $1,050.00).

AYES – 5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS – 0

On motion of Edward Raeder second by Carol Murray the Town Board approved the Town Supervisor’s monthly report for December 2014.

AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Justice Court monthly report for December 2014  in the amount of $2,226.00.
AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0

On motion of Gene Cronk second by Carol Murray the Town Board approved the Assessor’s monthly report for January 2015.

AYES – Cronk, Murray, Raeder, Hinkley, Hynes
NAYS -0

On motion of Allen Hinkley second by Edward Raeder the Town Board approved the HUD Funds monthly report for January 2015 showing a balance of $111,603.50.

AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Gene Cronk the Town Board approved the Building Inspector monthly report for January 2015.

AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0

On motion of Edward Raeder second  by Allen Hinkley the Board approved the Tax Collector’s monthly report for January 2015 showing 100% of the Town share of taxes having been collected.

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the monthly report of water receipts in the amount of  $8,150.43 (Denver $2,370.56; Grand Gorge $2,250.80 and Roxbury $3,529.07.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

RESOLUTION #23-BUILDING INSPECTOR CONTRACT

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board approves renewal of the contract with William Walcutt for services as Building Inspector/CEO for the year 2015 in the amount of $15,000.”

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS – 0

RESOLUTION #24-ADVERTISE BIDS FOR HIGHWAY FUELS

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“RESOLVED, the Town Board authorizes the Highway Supt. to advertise for sealed bids for diesel and gasoline with said bids to be opened March 2, 2015 at 2:00 pm at the Town Hall.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

RESOLUTION #24-ADVERTISE BIDS FOR HIGHWAY MATERIAL HAULING

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“RESOLVED, the Town Board authorizes the Highway Supt. of advertise for  sealed bids for hauling materials to Town storage areas with said bids to be opened March 2, 2015 at 2:15 pm at the Town Hall.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

RESOLUTION #25-M-ARK PROJECT AGREEMENT

On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board approves the continued use of the current agreement with the M-ARK Project, Inc. for grant submissions and oversight at a cost of $1,250 per month for the year 2015.”

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

Attorney Young discussed the funds from Invenergy, LLC that the Town of Roxbury has been holding in escrow since the onset of the windtower application per the terms of the local law to pay costs associated with the review process.  Since no activity has occurred in the past few years the money needs to be returned to Invenergy.

RESOLUTION #26-RETURN WINDTOWER ESCROW FUND BALANCE TO INVENERGY, LLC

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, Invenergy, LLC submitted an application for wind turbines to the Town of Roxbury Planning Board in July 2007; and

WHEREAS, Invenergy, LLC deposited funds into an escrow account to be held by the Town of Roxbury to pay for costs during the review process; and

WHEREAS, no costs have been incurred since November 2010;

NOW, THEREFORE BE IT RESOLVED, the Town Board authorizes the fund balance in the Windtower escrow account, in the amount of $5,648.49, which includes bank interest, be returned to Invenergy, LLC.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0

RESOLUTION #27-HIGHWAY CONTRACT APPROVED

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“RESOLVED, the Town Board approves the Roxbury Highway Worker’s Association 3 year contract for the period January 1, 2015 – December 31, 2017.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

Daniel Sullivan did not take the Oath of Office within 30 days of his first appointment.

On motion of Edward Raeder second by Carol Murray the Town Board re-appointed Daniel Sullivan as Health Officer effective immediately with said term to expire on 12/31/15.

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

RESOLUTION #28-TRANSFER STATION PART-TIME HELP

On motion of Edward Raeder second by Gene Cronk the following resolution was offered and adopted:

“RESOLVED, the Town Board approved the hiring of Larry Truesdell on an as- needed basis for  additional  part-time help at the Transfer Station; and

BE IT FURTHER RESOLVED, rate of pay shall be determined by who he is working for either as Manager $17.19/hr or Laborer $11.57/hr.”

AYES-5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS-0

The Town Clerk requested approval to purchase a new vacuum cleaner for the Town Hall as the current one is in bad shape.  Councilman Cronk stated he had a vacuum cleaner that he would sell to the Town.  (amended per March 2, 2015 meeting)

The Grand Gorge Community Action Group would like to help beautify Grand Gorge by hanging flower baskets from the light poles.  The project would have to be sponsored by the Town of Roxbury for permits from NYSEG and NYS Dept. of Transportation. No Town Board member stated any objection to sponsoring the project.

Discussion took place on the costs for repairs to the Constable vehicle.  Councilwoman Carol Murray and Councilmen Edward Raeder and Gene Cronk objected to the Town Board not being made aware of the work to be done and the estimate of repair costs prior to repairs being completed.  However, the Councilmen did agree to pay the vendor. A note was also received from Sanford Auto stating issues with the airbags.  The Town Board agreed the vehicle must be taken to a Chevrolet dealer to ascertain the problem and estimate for repairs.

On motion of Carol Murray second by Gene Cronk the bills were audited and ordered paid in the following amounts:

General #23-78 – $131,528.78
Roxbury Sewer #4-11 – $10,472.04
Highway #10-36 – $82,742.62
Denver Sewer #2-12 – $20,947.22
Roxbury Water #3-10 – $1,753.69
Special Lights #1-2 – $7,900.57
Grand Gorge Water #3-11 – $2,872.67
Windtower Escrow #1 – $5,648.49
Denver Water #3-10 – $2,745.01

AYES-5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS-0

As advertised, the next meeting of the Town Board will be held Monday March 2, 2015 at the Town Hall at 7:30 pm.

On motion of Allen Hinkley second by Gene Cronk the meeting adjourned at 9:10 pm.

THIS IS A TRUE COPY
______________________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Notice of Public Hearing - March 2, 2015

NOTICE OF PUBLIC HEARING
Town of Roxbury, New York

NOTICE IS HEREBY GIVEN that a public hearing will be held before the Town Board for the Town of Roxbury at the Roxbury Town Hall on the  2nd day of March 2015, at 7:15 p.m., regarding the adoption of a Local Law to increase the membership of the Roxbury Board of Assessment Review from three members to five members.   This law is being proposed to comply with Section 523 of the Real Property Tax Law which expressly authorizes the Town Board to adopt a local law to change the membership of the Board of Assessment Review to no more than five members.  At such time and place all persons interested in the subject matter thereof will be heard concerning the same.

Copies of the proposed law shall be available at the time of the hearing and shall be available at times prior to and after the hearing at the Town Clerk’s Office during normal business hours for the purpose of inspection or procurement by interested persons.

Dated: Feb. 17, 2015
Roxbury, N.Y.
By Order of Town Board
Town of Roxbury

BID NOTICE for Fuel

BID NOTICE

Pursuant to Section 103 of the General Municipal Law, the Town Board, Town of Roxbury is soliciting sealed bids for the following materials to be delivered, unless otherwise stated, to the Town Highway Building located at 52508 State Hwy. 30, Roxbury as requested by the Highway Supt.

10,000 gallons +/- Unleaded Gasoline 87 Octane
30,000 gallons +/- Diesel Fuel

All bids must meet New York State specifications and must be accompanied by a Certificate of Non-Collusion.  The Town Board reserves the right to reject any and all bids.  Sealed bids shall be marked “HIGHWAY FUELS”.  Sealed bids must be received at the Town Clerk’s Office, PO Box 189, 53690 State Hwy. 30, Roxbury, NY  12474 before 2:00 pm on March 2, 2015 at which time they shall be opened.  Bids will be awarded/rejected at the Town Board Meeting to be held that evening at 7:30 pm at the Town Hall.

By Order of the Town Board
Town of Roxbury
Stephen Schuman, Hwy. Supt.
Dated:  Feb. 9, 2015

BID NOTICE for Hauling Materials

BID NOTICE

Please take notice that the Town Board, Town of Roxbury, is seeking sealed bids for hauling materials from Schoharie, Middleburgh, Lexington, Davenport, Ashland and Oneonta, on a per ton basis to the NYS Rt. 30 storage area and/or the Cty. Hwy. 41 storage area located in Roxbury.

Bids must include a Certificate of Liability Insurance in the amount of $1,000,000 and a Certificate of Non-Collusion.  Sealed bids shall be marked “MATERIAL HAULING”.

Sealed bids must be received at the Town Clerk’s Office, Town Hall, PO Box 189, 53690 State Hwy. 30, Roxbury, NY  12474 before 2:15 pm on March 2, 2015 at which time they shall be opened.  The bids will be awarded/rejected at the Regular Meeting of the Town Board to be held that evening at 7:30 pm at the Town Hall.

For questions regarding this bid or to receive a bid package, please contact Steve Schuman, Highway Supt. at 607-326-4222 between the hours of 6:00 am and 2:30 pm Monday -Friday.  The Town Board reserves the right to reject any and all bids.

By Order of the Town Board
Town of Roxbury
Stephen Schuman, Hwy. Supt.
Dated: Feb. 9, 2015

The Roxbury Arts Group (RAG) EncouRAGes the Art Of Writing

The Roxbury Arts Group (RAG) EncouRAGes the Art Of Writing Writers’ Evenings Meet Every 3rd Monday at Stamford Village Library Writers Signed Up for February 16, 2015

Stamford Village Library, 117 Main Street, Stamford, NY  12167
Telephone: 607.326.7908
Email: mcullen@roxburyartsgroup.org
online at roxburyartsgroup.org

The Roxbury Arts Group (RAG) continues to encouRAGe the Art of Writing and invites community members to join them as local writers present new works in progress at Writers’ Evening.  A moderated Q&A period follows each reading.  Writers scheduled to read February 16, 2015 are Glen Lisenbardt, Phil Potak, Will Henry, Ginny Mahoney, Melody DeGregorio and Mike Kane.  Light refreshments are made available.  There is no fee, but donations are greatly appreciated.  Make sure to check out what else is going on in the Stamford Village Library whilst you are there.  It all starts at 7:00 pm and runs till 9:30 pm, at the Stamford Village Library, 117 Main Street, Stamford, NY. Writers’ Evening will be cancelled only if on Monday afternoon Stamford Central School were to be cancelled due to bad weather, snowstorm, hurricane or natural devastation. Writers’ Evening will not be deterred by rain and flurries.  For more information regarding Writers’ Evening, please email Maggie Cullen at mcullen@roxburyartsgroup.org, or visit roxburyartsgroup.org.

The program is supported by the New York State Council on the arts, the A. Lindsay and Olive B. O’Connor Foundations, the Robinson-Broadhurst Foundation, and the generosity of our business sponsors and individual donors like you.

The Roxbury Arts Group (RAG) offers Youth Dance Classes

 F O R   I M M E D I A T E   R E L E A S E

Email:             mcullen@roxburyartsgroup.org

The Roxbury Arts Group (RAG) offers Youth Dance Classes on Thursdays Plié & Play and Ballet for Ages 3 ½ – 9
The Next Session Begins February 26th, 2015, Stamford Central School, 1 River Street, Stamford, NY  12167
EncouRAGageing Youth to Dance Helps To Make Good Health, Strong Bodies and Sound Mind!

607.326.7908 and online at roxburyartsgroup.org

The Roxbury Arts Group (RAG) is happy to continue making dance available to our youth in the Central and Western Catskill region.  Dance Classes are held on Thursday afternoons at the Stamford Central School, located at 1 River Street in Stamford.   Starting Thursday, February 26, 2015, the next 10-week session of classes being offered are Plié & Play for the wee ones ages 3 ½ to 5 and Ballet for ages 5 through 9. Both classes are led by professional dancer and youth instructor Victoria Lundell.  EncouRAGing boys and girls to participate in dance classes can result in increasing their strength, stamina and coordination, correct poor posture and better their overall health.  And its fun.  For a registration form and more information about classes and scholarships, please call 607.326.7908, or register online at roxburyartsgroup.org.

The program is supported by the New York State Council on the arts, the A. Lindsay and Olive B. O’Connor Foundations, the Robinson-Broadhurst Foundation, and the generosity of our business sponsors and individual donors like you.

Town Board Meeting Agenda - February 9, 2015

ROXBURY TOWN BOARD
Regular Meeting
February 9, 2015
Town Hall

Call To Order   7:30 pm

Minutes January 2nd Organizational Meeting

Requests to Speak:

Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources

Old Business

New Business

Letters to the Board

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution – Police Policy reviewed and re-adopt or changes needed
·       Resolution – Town Clerk monthly Report for Jan. 2015  $2,232.39 (Town Clerk $1,182.39 & Building Permits $1,050.00)
·       Resolution – Supervisor’s monthly Report for Dec. 2014
·       Resolution – Justice Court monthly Report for Dec, 2014
·       Resolution – Assessor’s monthly report for Jan. 2015
·       Resolution – HUD Program funds monthly report for Jan. 2015
·       Resolution – Building Inspector monthly report for Jan. 2015
·       Resolution – Tax Collector monthly report for Jan. 2015
·       Resolution – monthly water receipts report for Jan. 2015 (Denver $2,370.56-GG $2,250.80-Roxbury $3,529.07)
·       Resolution – Historic Preservation Commission Member (term thru 12/31/15)
·       Resolution – Building Inspector contract 2015
·       Resolution – advertise bid for Highway Fuels to be opened March 2nd @ 2:00 pm
·       Resolution – advertise bid for Highway Material Hauling to be opened March 2nd @ 2:15 pm
·       Resolution – continue agreement with M-ARK Project for grant oversight@ $1,250/month
·       Resolution – return Windtower account fund balance to Invenergy LLC
·       Resolution – Highway contract renewal
·       Resolution – reappoint Dan Sullivan Health Officer (did not take oath by Jan 31)
·       Additional Board of Assessment Review members for re-val 2015
·       Additional fill in help @ Transfer Station

Sweethearts Unite for a Romantic and Fun Filled Weekend in the Catskills

Contact: Peg Ellsworth
845 586 3500
peg@markproject.org

This year, on Valentines Day weekend Margaretville and Roxbury are offering a host of activities for lovers, families, and friends. Each year many people exchange cards, gifts, candy or flowers with their “special” friend. But what if you could create your own card, have a love poem written just for you, send your own love letter, create a homemade gift, take a romantic ride on a horse drawn surrey and still get fabulous discounts from area businesses? Well, this year it is all possible…and it starts with heart shaped guitar picks. What? Well, here is how it goes….beginning on February 7th if you shop or eat at any of the participating businesses in Margaretville or Roxbury (see related ad), you will receive a “Spread the Love” heart shaped guitar pick to be redeemed during Valentine’s weekend. You can then take the pick to any participating business in Margaretville or Roxbury from Friday Feb. 13 – Monday Feb. 16 and redeem it for a special discount. You’ll receive a new pick each time you make a purchase so you can continue to “Spread the Love”!

Love will be in the air on Valentine’s Weekend as Margaretville celebrates “Sweet on Main” from 11am – 4pm on Saturday, February 14th. Just like the popular “Holiday on Main” event held in November there will be heaps of free activities for kids. Join the artists of the Catskill Artisans Guild from 11-3 as they help children create beautiful Valentines. While there you can also sample chocolates by local candy maker Raelene Bond of Catskill Candy & Confections. Then hop on over to Home Goods between 11-1 where you can sample tea and candy by local food crafters Traveler’s Tea and Girl & Bee. Margaretville Liquor Store will be hosting their ever popular tasting event with wines on the docket. Pop in at 768 Main and meet local cheese maker Cyndi Wright of Dirty Girl goat farm. Sample some cheese and check out the locally made jewelry and gifts! Head over to Mountain Yarns and learn the art of making a traditional woven paper heart. Cupid’s Crafts will be all the buzz in the Masonic Hall Building from 11-3. Don’t forget to stop in at 816 Main Street where the Watershed Post staff will help you create a Laughable Love Letter and the Open Eye Theater will have an awesome photo prop stop. Bring your cell phones charged and read to snap photos as there will be many Silly Selfie Stations all over town!

Then on Sunday, the 15th, Roxbury becomes the destination for anyone who wants to share the love. You can start by redeeming your guitar picks at Cassies or the East Branch Café and then beginning at 11:00 am – 1:00 pm you can head over to the Arts Group for the “I Love you to Pieces” kid’s crafts led by RAG Executive Director (and mom) Jenny Rosenzweig. Roxbury General is also offering tastes from their pantry to warm the heart and soul —a soup, a sauce and a pepper jelly. At 1pm, the elegant red velvet lined horse drawn surrey returns to the historic hamlet with rides being offered from 1:00-4:00 pm and if that’s not romantic enough you can enhance your ride by upgrading to the romance package which includes an individualized love poem, a special photo, and bottle of Prosecco and home made chocolates for the ride (reservations required—call 607 326 3392 for details). But you don’t have to ride the surrey to get a love poem or a photo. Poems are also available from 1:00-3:00p at the Roxbury Arts Center. Poets Esther de Jong and Becca Hamilton are on hand to write you your very own personalized short poems and haikus. Jill Ribich of Catskill Images will have her photo booth open and you can walk away with a fun, personalized photo for $5. From 2pm-4pm, get spirited at Roxbury Wines and Spirits with a tasting featuring Prohibition Distillery’s Bootlegger Vodka, Gin and Bourbon. Wine tasting is to be hosted by Empire Merchants North. Queens Mountain Café will be opened and also offering guitar pick discounts. While you’re in Roxbury be sure to head over the mountain to Lyon Mountain Blue Barn Antiques which will be having a sale all weekend. At 4pm, the pop up café opens at the Roxbury Arts Center with music by “Three Friends” 2 accordions and a “second” fiddle will play standards and your favorites in Walt Meade Gallery. Café goers can order from Roxbury’s Ate O Ate Food truck who will be parked right outside and offering everything from light snacks to tapas to full meals—and yes, table service too! Be sure to bring along the beverage of your choice and sit and enjoy the music. Looking for something more intimate, perhaps a table for two at the Public Lounge is your best bet. Public will be offering their usual scrumptious fare and don’t forget your guitar picks… and share the love.

Roxbury Historic Preservation Commission Meeting Minutes - January 17, 2015

ROXBURY HISTORIC PRESERVATION COMMISSION

A meeting of the Roxbury Historic Preservation Commission was held January 17, 2015 at 10:09 a.m. at the Roxbury Town Hall.  Present Lewis Wendell, Chairman, Commission Members Nicole Haroldson, Margaret Ellsworth. Also present Carolynn Faraci, Commission Clerk.

On motion of Margaret Ellsworth, seconded by Lewis Wendell December’s minutes were approved as presented.

Ayes-3 Margaret Ellsworth, Lewis Wendell Nicole Haroldson
NAYS-0

Margaret Ellsworth spoke with Jenny Rosenzweig and she is not interested in becoming a Commission member of the Roxbury Historic Preservation Commission.

Lewis Wendell was going to talk with Douglas McLaurine about becoming a commission member.

Margaret Ellsworth was going to talk with Eric Kalleberg about becoming a commission member.

Margaret Ellsworth has applied to O’Connor Foundation for funding for the historic plaque.

Shepard Hills Golf Course that is located in the historic district of Roxbury is facing new dam safety rules.

This property was once part of the Gould Estate.

Margaret Ellsworth with be speaking to the Roxbury Town Board about having meetings quarterly, unless there is an application that needs to reviewed.

Lewis Wendell presented the commission with the Roxbury Historic District Commission Marker Program brochure.

On motion by Margaret Ellsworth seconded by Nicole Haroldson meeting adjourned at 10:44 a.m.

AYES-3 Margaret Ellsworth, Nicole Haroldson, Lewis Wendell
NYES-0

Notice of Informal Meetings To Report on the Status of the Roxbury 2015 Revaluation

Two public meetings will be held to report on the status of the 2015 town-wide revaluation effort. Both meetings will cover the same material and are held at two locations and times to afford interested property owners the opportunity to attend. The informational sessions will discuss the revaluation effort in general terms. Property owners wishing to discuss their property should call the Assessor’s Office at 607-326-4362 to schedule an appointment.

Meeting Schedule

Saturday February 14, 2015 at 1pm at Grand Gorge Civic Center

Saturday February 14, 2015 at 3pm at Roxbury Town Hall

2015 Town Board Meeting Schedule

Friday, January 2nd
Monday, February 9th
Monday, March 2nd (note: changed date)
Monday, April 13th @ Grand Gorge Civic Center
Monday, May 11th
Monday, June 8th
Monday, July 13th
Monday, August 10th @ Grand Gorge Civic Center
Monday, September 14th
Monday, October 12th
Thursday, November 5th
Monday, December 14th

Town Board Approved Organizational Meeting Minutes - January 2, 2015

APPROVED MINUTES

The Organizational Meeting of the Town of Roxbury was held January 2, 2015 at 7:30 pm at the Town Hall.  Present: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Stephen Schuman and one resident.  Absent: Town Attorney Kevin Young.

On motion of Allen Hinkley second by Carol Murray the Town Board approved the minutes of the December 8, 2014 regular meeting and the Decermber 29, 2014 year end meeting.

AYES – 5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS – 0

Highway Supt. Stephen Schuman stated he is having problems with his laptop computer and will have a tech look at it.

RESOLUTION #1 – AGREEMENT TO SPEND HIGHWAY MONEYS

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, pursuant to the provisions of Section 284 of the Highway Law,

BE IT RESOLVED the Town Board approves the agreement for the expenditure of highway moneys in the year 2015 in the amount of $750,000 to be used as follows:

1.  The sum of $238,100 shall be set aside to be expended for primary work and general repairs upon 112 miles of Town highways, including sluices, culverts and bridges having a span of less than five feet, and

2. The sum of $511,900 shall be set aside for the permanent improvement of town highways.”

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

Supervisor Hynes stated there is a clogged line at the Civic Center.  Roto-Rooter will be there to work on it next week.

RESOLUTION #2 – APPOINTMENTS AND COMMITTEES

On motion of Allen Hinkley second by Carol Murray the following resolution was offered and

adopted:

RESOLVED the Town Board approves the following appointments and committees for the year 2015:

AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0

On motion of Gene Cronk second by Edward Raeder the Town Board approved the Town Supervisor’s appointment of Edward Raeder as Deputy Supervisor for the term 1/1/15-12/31/15.

AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0

On motion of Gene Cronk second by Edward Raeder the Town Board approved the Town Supervisor’s appointment of Carolynn J. Faraci as Supervisor Bookkeeper for the term 1/1/15-12/31/15.

AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0

On motion of Gene Cronk second by Edward Raeder the Town Board approved the Highway Supt.’s appointment of William Sprague as Deputy Hwy. Supt. for the term 1/1/15-12/31/15.

AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0

On motion of Gene Cronk second by Edward Raeder the Town Board approved the Town Clerk’s appointment of Carolynn J. Faraci as Deputy Town Clerk #1 for the term 1/1/15-12/31/15.

AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0

RESOLUTION #3 OFFICIAL UNDERTAKING

On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:

“RESOLVED the Town Board approves the Official Undertaking of elected and appointed positions as to its form and manner of execution and the sufficiency of the insurance, as surety as prepared for the Town of Roxbury for the year 2015”

AYES – 5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS – 0

RESOLUTION #4– TOWN BOARD MEETING SCHEDULE

On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED the Town Board for the year 2015 will meet the second Monday of each month for their Regular Monthly Meeting, except for January when they shall meet January 2, 2015 and except for March when they shall meet March 2, 2015 and except for November when they shall meet on Thursday November 5, 2015.  All meetings will begin at 7:30 pm and will be held at the Town Hall, 53690 State Hwy 30, Roxbury, NY except for April and August when they will meet at the Grand Gorge Civic Center, 60933 State Hwy. 30, Grand Gorge, NY.”

AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0

RESOLUTION #5– PLANNING BOARD MEETING SCHEDULE

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED the Planning Board for the year 2015 will meet the third Wednesdays of each month for their Regular Monthly Meeting.  All meetings shall begin at 7:30 pm and will be held at the Town Hall, 53690 State Hwy. 30, Roxbury, NY.”

AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0

RESOLUTION #6– HISTORIC COMMISSION MEETING SCHEDULE

On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED the Historic Preservation Commission for the year 2015 will hold meetings the third Saturdays of the month at 10:00 am at the Town Hall for their Regular Monthly Meeting.”

AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0

On  motion of Edward Raeder second by Carol Murray the Town Board approved the pre-payment of all bills received by the Town Clerk between the period March 3, 2015 and March 6, 2015 due to changing the date of the regular March monthly meeting from March 9th to March 2nd.

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS -0

RESOLUTION #7 – RE-APPOINTMENT OF WENDELL & MATHIS TO HISTORIC PRESERVATION COMMISSION

On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board re-appoints Lewis Wendell and Michael Mathis to the Historic Preservation Commission for three year terms 1/1/15-12/31/17.”

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0

RESOLUTION #8– PROCUREMENT POLICY

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the current Procurement Policy and finds no changes are needed:

NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Procurement Policy for the year 2015.”

AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0

RESOLUTION #9 – INVESTMENT POLICY

On motion of Carol Murray second by Edward Raeder the following resolution was offered and

adopted:

“WHEREAS, the Town Board has reviewed the current Investment Policy and finds no changes

are needed;

NOW, THEREFORE BE IT RESOLVED, the Town Board approves use of the current

Investment Policy for the year 2015.”

AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0

RESOLUTION #10- SEXUAL HARASSMENT POLICY

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the current Sexual Harassment Policy and finds no changes are needed;

NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Sexual Harassment Policy for the year 2015.”

AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0

RESOLUTION #11- COMPUTER USE POLICY

On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the current Computer Use Policy and finds no changes are needed;

NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Computer Use Policy for the year 2015.”

AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0

RESOLUTION #12-LOCAL PRIVACY NOTIFICATION POLICY

On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the current Local Privacy Notification Policy pertaining to security breaches of personal information and finds no changes are needed;

NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Local Privacy Notification  Policy for the year 2015.”

AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0

RESOLUTION #13-CODE OF ETHICS

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the current Code of Ethics and finds no changes are needed;

NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Code of Ethics for the year 2015.”

AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0

RESOLUTION #14-WORKPLACE VIOLENCE PREVENTION POLICY

On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the current Workplace Violence Prevention Policy and finds no changes are needed;

NOW, THEREFORE, BE IT RESOLVED the Town Board approves use of the current Workplace Violence Prevention Policy for the year 2015; and

BE IT FURTHER RESOLVED, The Town Board directs the Town Clerk to distribute the Policy to all employees and approves signed confirmation from all employees that they have received and reviewed said policy to be in lieu of conducting formal annual training on said Policy.”
AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0

RESOLUTION #15-EMPLOYEE HANDBOOK

On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the current Employee Handbook and finds no changes are needed;

NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Employee Handbook for the year 2015.”

AYES – 5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS – 0

No action was taken on approving use of the current Police Policy until it has been reviewed by Town Attorney.

On motion of Gene Cronk second by Carol Murray the Town Board designates the Town Supervisor and Deputy Supervisor as official check signers for the year 2015.

AYES – 5 Cronk, Murray, Cronk, Raeder, Hynes
NAYS – 0

On motion of Carol Murray second by Allen Hinkley the Town Board approved Atlantic-Inland of Cortland as Fire Inspector for commercial buildings for the year 2015.

AYES – 5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS – 0

On motion of Edward Raeder second by Gene Cronk the Town Board approved Catskill Mountian News official newspaper for Town business for the year 2015.

AYES – 5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS – 0

On motion of Allen Hinkley second by Carol Murray  the Town Board approved NBT Bank N.A. and National Bank of Delaware County for Town business for the year 2015.

AYES -5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS – 0

On motion of Edward Raeder second by Carol Murray the Town Board approved Mostert, Manzanero & Scott, LLP as Town CPA’s for the year 2015.

AYES – 5 Raeder, Murray, Hinkley, Cronk, Hynes
NAYS – 0

On motion of Allen Hinkley second by Edward Raeder the Town Board approved a mileage rate of $.575/ mile for employees using their own vehicle for Town business for the year 2015.

AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0

On motion of Carol Murray  second by Gene Cronk the Town Board approved the payment of $150 each to the Ralph S. Ives and Earl B. Dudley American Legion Posts for parades for the year 2015 as approved in the budget.

AYES – Murray, Cronk, Hinkley, Raeder, Hynes
NAYS – 0

On motion of Allen Hinkley second by Carol Murray the Town Board approved payment of $300 rent to the Roxbury Fire District as a polling site for the year 2015 as approved in the budget.

AYES – 4 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS – 0

On motion of Gene Cronk second by Edward Raeder the Town Board approved the payment of $11,000 to the Roxbury Library for the year 2015 as approved in the budget.

AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0

On motion of Allen Hinkley second by Carol Murray the Town Board approved the payment of $500 each to Roxbury & Grand Gorge Senior Clubs for the year 2015 as approved in the budget.

AYES – 5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS – 0

RESOLUTION #16 – DELAWARE COUNTY PLANNING DEPT. AGREEMENT

On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, the Town Board approves the agreement with the Delaware County Planning Dept. in the amount of $3,500 for services in the year 2015.”

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS –0

On motion of Allen Hinkley second by Edward Raeder the Town Board approved the Town Clerk’s monthly report for December 2014 in the amount of $1,128.17 (Town Clerk $248.17 and Building Permits $880.00)

AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0

On motion of Edward Raeder second by Carol Murray the Town Board approved the Supervisor’s monthly report for November 2014.

AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0

On motion of Carol Murray second by Allen Hinkley the Town Board approved the Assessor’s monthly report for December 2014.

AYES – 5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS – 0

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the HUD Program Funds report for December 2014 showing a balance of $130,796.

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector monthly report for December 2014.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS –0

On motion of Edward Raeder second by Carol Murray the Town Board approved the monthly water receipts for December 2014 in the following amounts: Denver $34.10, Grand Gorge $451.80, Roxbury $0.

AYES -5 Raeder, Murray, Hinkley, Cronk, Hynes
NAYS – 0

No action was taken on appointing a member to fill the vacancy on the Historic Preservation Commission.

RESOLUTION #17-ROXBURY SEWER CAPITAL RESERVE FUND

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, the Roxbury Sewer O&M Budget for the year 2015 was approved by NYCDEP in the amount of $195,350.00; and

WHEREAS, the household and commercial charges (“Town Charges”) have been determined to be $37,918.59; and

WHEREAS, based on the formula to be used, NYCDEP’s portion has been determined to be $158,648.33;and

WHEREAS, a balance of $1,216.92 remains;

NOW, THEREFORE BE IT RESOLVED, per approval by NYCDEP, the Town Board approves to transfer $1,216.92 from Roxbury Sewer savings and place it in a Capital Reserve account for Roxbury Sewer.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

RESOLUTION #18-RESOLUTION BY THE TOWN OF ROXBURY TOWN BOARD IN RELATION TO AGREEMENT FOR MANDATORY CDL DRUG & ALCOHOL TESTING

On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:

“Whereas the Federal Highway Administration (FHWA) has adopted and published regulations at 49 C.F.R. Part 382, entitled “Controlled Substances & Alcohol Use and Testing”; and

Whereas these regulations apply to all Public Employees holding CDL licenses and who perform safety sensitive functions; and

Whereas the regulations require the testing of all personnel who are covered; and

Whereas the regulations allow for Consortiums to be formed by groups of employers to administer the regulations as a single entity; and

Whereas the County of Delaware has agreed to administer a consortium for all the Towns and Villages in the County.

NOW THEREFORE BE IT RESOLVED that the Town of Roxbury Board approves the Highway Superintendent signing an agreement with the County of Delaware for the mandatory 49 C.F.R. Part 382, “Controlled Substances & Alcohol Use and Testing.”

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

No action was taken on the Building Inspector contract for 2015 as the Building Inspector was not present at the meeting.

The following annual year end reports for the year 2014 were distributed to the Town Board:  1) Planning Board training hours; 2) Town Clerk report of receipts/disbursements; 3) Highway Dept. equipment list; 4) Open Building Permit list and 5) Good Neighbor Fund balance.

On motion of Carol Murray second by Edward Raeder the bills were audited and ordered paid in the following amounts:

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0

RESOLUTION #19 – RESOLUTION TO GO INTO EXECUTIVE SESSION TO NEGOTIATE THE TERMS OF THE ROXBURY HIGHWAY ASSOCIATION COLLECTIVE BARGAINING CONTRACT

On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, the Town Board agrees to enter into Executive Session at 7:56 pm to discuss the terms of the Roxbury Highway Workers Association (RHWA) 2015/2016 collective bargaining contract.  Present were: Supervisor Thomas S. Hynes, Councilmen Allen Hinkley, Edward Raeder, Gene Cronk and Carol Murray.

AYES – 5 Hinkley, Murray, Cronk, Hinkley, Hynes
NAYS – 0

The Town Board came out of Executive Session at 8:30 pm and on motion of Allen Hinkley second by Gene Cronk returned to the regular meeting.  It was stated as a result of Executive Session, the Personnel Committee is to return to the highway workers to further  negotiate the terms of their contract and no action would be taken by the Town Board until receiving a report back from the Personnel Committee.

Supervisor  Thomas Hynes and Councilman Gene Cronk met with a representative of Lamont Engineers at the Reeds Hotel property on Main St. Roxbury who will compile a report on a plan and costs for demolition of the buildings for Town Board review.

On motion of Carol Murray second by Edward Raeder the meeting adjourned at 8:35 pm.

THIS IS A TRUE COPY
_________________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman