Notice - Roxbury Planning Board 2016 Meeting Schedule

NOTICE

Notice is hereby given that the Planning Board, Town of Roxbury, Delaware County, New York, for the year 2016 will meet the third Wednesdays of each month for their Regular Monthly Meeting.  All meetings shall begin at 7:30 pm and will be held at the Town Hall, 53690 State Hwy. 30, Roxbury, NY.

By Order of the Town Board
Diane Pickett, Town Clerk
Dated: Jan. 4, 2016

Notice - Roxbury Town Board 2016 Meeting Schedule

NOTICE

Notice is hereby given that the Town Board, Town of Roxbury, Delaware County, New York, for the year 2016 will meet the second Monday of each month for their Regular Monthly Meeting, except for January when they shall meet on January 4, 2016 and except for November when they shall meet on November 10, 2016.  All meetings will begin at 7:30 pm and will be held at the Town Hall, 53690 State Hwy 30, Roxbury, NY except for April and August when they will meet at the Grand Gorge Civic Center, 60933 State Hwy. 30, Grand Gorge, NY.

By Order of the Town Board
Diane Pickett, Town Clerk
Dated:  Jan. 4, 2016

Notice - Historic Preservation Commission 2016 Meeting Schedule

NOTICE

Notice is hereby given that the Historic Preservation Commission, Town of Roxbury, Delaware County, New York, for the year 2016 will hold quarterly meetings the third Saturdays of January, April, July and October at 10:00  am at the Town Hall for their Regular Meeting.

By Order of the Town Board
Diane Pickett, Town Clerk
Dated:  Jan. 4, 2016

Roxbury Town Board Organizational Meeting Agenda - January 4, 2016

ROXBURY TOWN BOARD
Organizational Meeting
January 4, 2016

Town Hall

Call To Order 7:30 pm Organizational Meeting

Minutes December 29th Year End Meeting

Requests to Speak:

Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector

Community Resources

Old Business

New Business

Letters to the Board:

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Oath of Office for Elected Positions
·       Resolution – Appointments & Committees
·       Resolution-Supv. appointment of Deputy Supv.
·       Resolution-Supv. appointment of Bookkeeper
·       Resolution-Hwy. Supt. appointment of Dpty. Hwy. Supt.
·       Resolution-Town Clerk appointment of Dpty. Town Clerk #1
·       Resolution-Official Undertaking manner and verbiage for Elected & Appointed officials
·       Resolution-Town Board Meeting Schedule for 2016 (2nd Mondays @ 7:30 pm @ Town Hall, April & August @ GG Civic Center and November meeting is Thursday Nov. 10th)
·       Resolution-Planning Board meeting schedule for 2016 (third Wednesday of month @ 7:30 pm @ Town Hall)
·       Resolution-Historic Preservation meeting schedule for 2016 (Jan, Apr, Jun, Oct the 3rd Saturday @ 10:00 am @ Town Hall)
·       Resolution-Procurement Policy reviewed and re-adopt or changes needed
·       Resolution-Investment Policy reviewed and re-adopt or changes needed
·       Resolution-Sexual Harassment Policy reviewed and re-adopt or changes needed
·       Resolution-Computer Use Policy reviewed and re-adopt or changes needed
·       Resolution-Local Privacy Notification Policy reviewed and re-adopt or changes needed
·       Resolution-Code of Ethics reviewed and re-adopt or changes needed
·       Resolution-Workplace Violence Prevention policy reviewed and re-adopt or changes
·       Resolution-Employee Handbook reviewed and re-adopt or changes needed
·       Resolution-Police Policy reviewed and re-adopt or changes needed
·       Resolution-Building Inspector contract reviewed and re-adopt or changes
·       Resolution-designate Supervisor & Deputy Supervisor as check signers
·       Resolution-Atlantic Inland of Cortland as Fire Inspector
·       Resolution-Catskill Mountain News official newspaper
·       Resolution-NBT Bank, N.A. and National Bank of Delaware County for banking
·       Resolution-Mostert, Manzanaro & Scott, LLP as Town CPA
·       Resolution-mileage rate $.54/mile (down from $.575)
·       Resolution-payment to Legion Posts $150 each as budgeted
·       Resolution-payment to Roxbury Fire District for polling site $300 as budgeted
·       Resolution-payment to Roxbury & GG Sr. Clubs $500 each as budgeted
·       Resolution-Delaware County Planning Dept.  contract for 2016 in the amount of $3,500
·       Resolution-Town Clerk monthly report for December 2015
·       Resolution-Supervisor’s monthly report for November 2015
·       Resolution-Assessor’s monthly report for December 2015
·       Resolution-Building Inspector monthly report for December 2015
·       Resolution-monthly water receipts report for December 2015
·       Resolution-hire Schuman and Shultis as seasonal highway workers retroactive to 12/29/15
·       Resolution – vacancy on Historic Commission 3 year term (1/1/2016-12/31/2018)
·       Resolution-place $4,390.69 in a Capital Reserve for Roxbury Sewer
·       Resolution – appoint new chairman of Planning Board
·       Planning Board training hours as of 12/31/15 distributed to Town Board
·       Town Clerk annual report of receipts/disbursements for 2015 distributed to Town Board
·       Highway Equipment list distributed to Town Board
·       Open Building Permit list
·       Good Neighbor Fund balance as of 12/31/15
·       Revised GG/Roxbury Water bylaws

Collector's Notice of Receipt of Tax Roll and Warrant

COLLECTOR’S NOTICE OF RECEIPT OF TAX ROLL & WARRANT

I, the undersigned Collector of Taxes for the Town of Roxbury, County of Delaware, State of New York, have duly received the Tax Roll & Warrant for the year 2016.  I will be in attendance at the Town Hall, 53690 State Hwy. 30, Roxbury, NY on January 5th, 12th, 19th and 26th (Tuesdays) from 10:00 am – 4:00 pm for the purpose of receiving the taxes listed on such roll, or please mail.

Take further notice that taxes may be paid on or before January 31, 2016 without interest or charge.  All taxes received after such date, there shall be added interest of one percent (1%) per month.  February (1%), March (2%), April (3%).  After April 15th, all checks must be certified.  All unpaid taxes after April 30, 2016 will be returned to the County Treasurer pursuant to law.

Nicole Haroldson, Tax Collector
Town of Roxbury

Roxbury Town Board Dec. 14, 2015, Approved Meeting Minutes

APPROVED MINUTES

December 14, 2015

The regular meeting of the Roxbury Town Board was held December 14, 2015 at 7:30 pm at the Town Hall.  Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Dpty. Hwy. Supt. William Sprague, Assessor Robert Breglio, Attorney Kevin Young and 5 residents.

The Minutes of the November 5, 2015 regular meeting were approved on motion of Carol Murray second by Allen Hinkley.

AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0

John Wolham of NYS Office of Real Property Tax Services was introduced, commended the Town Board for conducting a revaluation of property assessments and presented Assessor Breglio with a certificate for having completed the revaluation.  Mr. Wolham discussed the importance of a revaluation and completing one every 4-5 years to keep property values on track with the area trends.  The Town could receive up to $5 per parcel reimbursement for the re-val, however the exact amount per parcel has not been yet determined by the State.  The Town Board also thanked Assessor Breglio and Assessor Clerk Stephanie Seminara for the excellent work they did on the revaluation.

Dpty. Hwy. Supt. William Sprague reported crews have been busy cutting trees and brush from roads as some had become overgrown, have been collecting old culverts for destruction, stated trucks are ready for winter, requested a letter from the Town to the vendor allowing the purchase of a 10’ hydraulic broom that fits on the front of a truck.  The price is less than $10,000 and was budgeted for in the 2015 highway budget and stated the generator pad and electric has been completed at the highway garage with the new generator to be installed soon.  Discussion took place on possibly using the old generator for the Town Hall or selling it.  The Board had no objection to the purchase of the hydraulic broom.   Sprague also requested status of hiring someone to fill at least one of  the vacancies on the highway dept. for 1/1/16 as they will be down 2 men after Neil German becomes Highway Supt. Sprague stated they would like to hire John Bubach Jr. No Board member objected and Mr. Sprague was directed to inform Bubach Jr. of the position and the Board will formally hire him at the year end meeting.

Carolynn Faraci, Parks Clerk, reported she has 26 bookings for the park into 2016, the fireworks for the Labor Day event 2016 has been contracted and reported on the vandalism and damage done to the dollhouse building at the park.  Damage included most windows broken out, inside ceilings torn down and toys broken.  Estimates for repair will be gotten and discussed to see if repairs will be made or not.  Faraci also stated Jenny Rosenzweig is not seeking re-appointment to the Historic Commission after her term ends 12/31/15 and stated letters will be sent to homeowners in the Roxbury Historic District with homes listed on the National Register to see if they would like to order a plaque under a grant project where the O’Conner Foundation will pay for one half of the cost.  The grant is to be closed out soon.

Mrs. Faraci, as bookkeeper, also discussed the changes from NYS Labor Board regarding  the updated LS52 Form for notifying employees of their rate of pay, payrolls, etc. that now must be acknowledged by employees before the new pay rate can go into effect.

It was stated the Southern Tier, which includes Delaware County,  was one of three areas in New York State that was just awarded $500M in grants for various types of projects under the NY Rising program.  It was also stated the Town’s grant for installing a community kitchen in the Kirkside Park barn was approved as well as The Roxbury Motel’s project for the Stratton FallsHouse.

Three breaks were detected and repaired in the Denver Water District.  However, the breaks drained the water tank causing a boil water order to be issued.  Customers were under the order for five days before it was lifted when testing results came back favorably.

Two leaks have been detected in the  Roxbury Water District and are expected to be repaired soon.

Issues causing water to enter the basements of Beauty Kreations and Tait’s Construction is still being looked into.  Per NY Rural Water help, three digs as possible leak sites have not found any leaks to be present and the Water Supt. is still not getting any chlorine in tests taken of the water in the buildings.  It is thought the problem may be ground water but Supv. has called the company suggested by Mr. Tait to try to detect where a leak may be but has received no response.

The Grand Gorge water tank has also been experiencing problems with keeping the water level up only to find that Mountainside Creamery has been using water off the hydrant without notifying the Town.  A letter will be sent to them requesting to meet to discuss that matter as well as continued issues with odors coming from the sewer plant and several more trailers being stored on the Teichman Rd. property.

A letter was received from the Grand Gorge Community Action Group thanking the Town Board for continued support of their projects.

A letter was received from Jenny Rosenzweig who has requested not being appointed to another term on the Historic Preservation Commission.  Her current term will end 12/31/15.

RESOLUTION #89 – ACCEPT ROSENZWEIG RESIGNATION FROM HISTORIC COMMISSION

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, Jenny Rosenzweig is currently serving on the Roxbury Historic Preservation Commission with said term expiring December 31, 2015; and

WHEREAS, Ms. Rosenzweig does not request re-appointment for a three year term,

NOW, THEREFORE BE IT RESOLVED, the Town Board will not re-appoint Ms. Rosenzweig to the Historic Preservation Commission thus causing a vacancy on the Commission as of 12/31/15.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

Having been questioned by some residents, the Town Clerk clarified that she has only ever been on a single health/dental plan under the Town and offered premium payments as proof of such.

No action was taken on the Police Policy.

On motion of Carol Murray second by Edward Raeder the Town Board approved the Town Clerk’s monthly report for November 2015 in the amount of $1,599.25 (Town Clerk $1,064.25 and Building Permits $535.00)

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

On motion of Edward Raeder second by Carol Murray the Town Board approved the Supervisor’s monthly report for October 2015.

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

On motion of Gene Cronk second  by Allen Hinkley the Town Board approved the Justice Court monthly report for October 2015 in the amount of $5,739.00.  (State $3,877.00; County $120.00 and Town $1,742.00)

AYES- 5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

On motion of Allen Hinkley second by Edward Raeder the Town Board approved the Assessor monthly report for October/November 2015.

AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Allen Hinkley the Town Board approved the Building Inspector’s monthly report for November 2015.

AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0

On motion of Gene Cronk second by Edward Raeder the Town Board approved the Water District monthly receipts report for November 2015 in the following amounts: Denver $850.08; Grand Gorge $804.78 and Roxbury $784.53.

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

RESOLUTION #90-SCHEDULE YEAR END MEETING

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“RESOLVED, the Town Board will hold a Special Meeting on December 29, 2015 at 4:00 at the Town Hall to conclude business for the year 2015.”

and will hold the annual Organizational Meeting on January 4, 2016 at 7:30 pm at the Town Hall.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

RESOLUTION #91- SCHEDULE ORGANIZATIONAL MEETING

On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, the Town Board will hold the annual Organizational Meeting on January 4, 2016 at 7:30 pm at the Town Hall.”

AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0

RESOLUTION #92-RE-APPOINT EDWARD HINKLEY TO PLANNING BOARD

On motion of  Edward Raeder second by Gene Cronk the following resolution was offered and adopted:

“RESOLVED, the Town Board re-appoints Edward Hinkley to another five years on the Planning Board with said term 1/1/16-12/31/2020.”

AYES-5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS-0

David Zambri of the Planning Board has informed the Town that he would not be requesting re-appointment when his term expires December 31, 2015 thus causing a vacancy.  The Town Board will send a letter to him acknowledging his 10 years of service.  The Planning Board has requested the Town Board appoint Brad Zambri to fill the vacancy.

Joseph Farleigh, current Chairman of the Planning Board is stepping down from that position but will remain on the Board, but recommends the Town Board appoints Board member Phillip Zorda as Chairman.  Discussion took place on whether the Town Board or Planning Board appoints their Chairman.  Attorney Young will research the matter.

RESOLUTION #93-APPOINT BRAD ZAMBRI TO PLANNING BOARD

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board appoints Brad Zambri to a five year term on the Planning Board to fill the vacancy on same with said term to be 1/1/16-12/31/20.”

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

RESOLUTION #94 – RESOLUTION AUTHORIZING CHIEF EXECUTIVE OFFICER

TO SIGN A CONTRACT FOR SHARED HIGHWAY SERVICES ON BEHALF OF THE TOWN OF ROXBURY

On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:

“Resolution authorizing the  Chief Executive Officer to sign a contract on behalf of the Town of Roxbury to permit the highway department head to share services with the highway department head in other municipalities who possess similar authorization for the borrowing or lending of materials and supplies and the exchanging, leasing, renting or maintaining of machinery and equipment, including the operators thereof, for the purpose of aiding the highway head in the performance of his/her duties.

WHEREAS, all municipalities, including the Town of Roxbury have the power and authority to contract for the purpose of renting, leasing, exchanging, borrowing or maintaining of machinery and equipment, with or without operators, with other municipalities, and;

WHEREAS, all municipalities, including the Town of Roxbury have the power and authority to borrow or lend materials and supplies to other municipalities, and;

WHEREAS, it is hereby determined that the Town of Roxbury and other municipalities have machinery and equipment which is not used during certain periods, and

WHEREAS, it is determined that the Town of Roxbury and other municipalities have materials and supplies on hand which are not immediately needed, and;

WHEREAS, it is hereby determined that by renting, borrowing, exchanging, leasing or maintaining highway machinery and equipment and the borrowing or lending of materials and supplies, the Town of Roxbury and other municipalities may avoid the necessity of purchasing certain needed highway machinery and equipment and the purchasing of or storing a large inventory of certain materials and supplies, thereby saving the taxpayers money, and;

WHEREAS, it is recognized and determined, from a practical working arrangement, that no program of borrowing, exchanging, leasing, renting or maintaining of highway machinery and equipment or borrowing or lending of materials can be successful if each individual arrangement or agreement has to receive prior approval by the Town of Roxbury governing board and the governing board of each of the other municipalities which may be parties to such agreements, since such agreements must often be made on short notice and at times when the governing boards are not in session, and;

WHEREAS, it is incumbent upon each municipality to design a simple method whereby materials and supplies, equipment and machinery, including the operators thereof, may be obtained or maintained with the minimum of paperwork and inconvenience and with a swift approval process, and;

WHEREAS, it is the intent of this Town of Roxbury to give the head of the highway department the authority to enter into renting, exchanging, borrowing, lending or maintaining arrangements with the persons serving in similar capacities in other municipalities without the necessity of obtaining approval of the Town of Roxbury governing board prior to the making of each individual arrangement, and;

WHEREAS, a standard contract has been prepared which is expected to be adopted and placed into effect in other municipalities, and will grant the person holding the position comparable to that of the head of the highway department, authority to make similar arrangements, and;

WHEREAS, it is hereby determined that it will be in the best interests of the Town of Roxbury to be a party to such shared services arrangements;

NOW THEREFORE BE IT RESOLVED that the Town Supervisor of Roxbury is hereby authorized to sign on behalf of the Town, a contract for shared highway services to include the Town of Middletown, Town of Stamford, Town of Harpersfield, Town of Andes, Town of Gilboa, Village of Delhi and County of Delaware,

BE IT FURTHER RESOLVED this resolution shall take effect immediately, and

BE IT FURTHER RESOLVED the Town Clerk is authorized and directed to file a copy of the contract set forth in this resolution with the chief executive officer of the aforementioned municipalities.”

The vote having been taken upon such resolution the result was as follows:

AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0

Said Highway Shared Services agreement will be for five years and will expire on 12/13/20.

The Town Board was supplied with an updated monthly open permit list.  The Assessor’s monthly reports also contain a list of reported items to the Building Inspector including dangerous conditions and construction they have found without a permit. Councilman Hinkley suggested those who don’t respond to Renewal/CO/CC letters have the fees put on their taxes.  The only problem being that reminder letters have not been sent out for about 3 years.  Councilman Hinkley stated that he would speak to the Building Inspector regarding the matter.

No action was taken on revisions to the Grand Gorge and Roxbury Water District bylaws.

RESOLUTION #95 – RESOLUTION TO GO INTO EXECUTIVE SESSION TO DISCUSS A HIGHWAY CONTRACT MATTER

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“RESOLVED, the Town Board agreed to enter into Executive Session at 8:17 pm to discuss issues with the current Highway Contract. Present were: Supervisor Thomas S. Hynes, Councilmen Allen Hinkley, Edward Raeder, Gene Cronk and Carol Murray, Attorney Kevin Young, Dpty. Hwy. Supt. William Sprague and Hwy. Worker Ralph Sprague.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

William and Ralph Sprague exited the Executive Session at 8:25 pm.

On motion of Carol Murray second by Gene Cronk the Town Board and Attorney returned to the regular meeting at 8:33 pm.

AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0

It was stated as a result of Executive Session, there will be no changes made to the current Highway Contract.

Attorney Young discussed the report from Robert Beebe regarding his results of what NYCDEP assessments on the sewer piping should be after plugging the figures into a template.  Further review by Attorney Young and the Town Assessor will be needed before the Town Board agrees to any of the figures calculated.  If the Town agrees, assessments would be decreased for a number of years instead of a cash payment to DEP for the differences. Discussion also took place on payment of the invoice from Mr. Beebe for this work as he did not meet his original deadline.

On motion of Gene Cronk second by Allen Hinkley, Voucher #556 Robert L. Beebe LLC $1,735.75 was removed from the abstract and all other bills were audited and ordered paid in the following amounts:

General #537-589 – $47,477.78
Roxbury Sewer #79-83 – $11,846.42
Highway #246-271 – $54,955.42
Denver Sewer #104-113 – $24,185.96
Roxbury Water #88-93 – $2,642.68
Special Lights #16-17 – $4,454.81
Grand Gorge Water #100-109 – $7,716.11

Capital Projects:
Denver Water #80-89 – $4,397.78
GEIS Project #7 – $838.50

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Attorney Young discussed the Hamlet Designation areas that are eligible for review and any changes every five years which will be in 2016. Said changes can be done in the period 12/24/15-6/21/16.  The Board intends to especially discuss three specific owners’ properties during that time that have asked for removal in the past.

On motion of Gene Cronk second by Carol Murray the meeting adjourned at 8:43 pm.

THIS IS A TRUE COPY
___________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Reader, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Roxbury Town Board Dec. 29, 2015, Meeting Agenda

ROXBURY TOWN BOARD
Year End Meeting
December 29, 2015
Town Hall

Call To Order 4:00 pm Year End Meeting

Minutes December 14th  Regular Meeting

Requests to Speak:
Bryant Hunt – re: medical transportation for area

Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business

Letters to the Board:

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution – Police Policy reviewed and re-adopt or changes needed
·       Resolution – approve hiring person to fill vacant position on Highway Dept.
·       Resolution – vacancy on Historic Commission 3 year term (1/1/2016-12/31/2018)
·       Resolution – NYSDOT Highway Shared Services Agreement
·       Resolution – add NYSDOT to Town of Roxbury Shared Services Agreement
·       Resolution – approve bookkeeper to make appropriate year end budget transfers and amendments as needed
·       Resolution – appoint as new chairman of Planning Board
·       Resolution – approve ordering and purchase of 2016 Ford Super Duty F-550 truck w/ dump body & plow (approved in 2016 highway budget)
·       Open Building Permit list
·       Revised GG/Roxbury Water District bylaws including water hookup registration

REMINDER:  Organizational Meeting Monday January 4th @ 7:30 pm

Notice - Roxbury Town Board Special Meeting, December 29, 2015

NOTICE

The Town Board, Town of Roxbury, will hold a Special Meeting on December 29, 2015 at 4:00 pm at the Town Hall for the purpose of concluding all business for the year 2015.  The Organizational Meeting will be held on January 4, 2016 at 7:30 pm at the Town Hall.

By Order of the Town Board
Diane Pickett, Town Clerk
Dated:  Dec. 14, 2015

Roxbury Town Board Meeting Agenda - December 14, 2015

ROXBURY TOWN BOARD
Regular Meeting
December 14, 2015

Town Hall

Call To Order : 7:30 pm Regular Meeting

Minutes:  November 5th  Regular Meeting

Requests to Speak:
John Wolham-NYS ORPS

Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources

Old Business

New Business

Letters to the Board:
GG Community Action Group – Thanks
Jenny Rosenzweig – Historic Commission resignation

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution – Police Policy reviewed and re-adopt or changes needed
·       Resolution – Town Clerk monthly Report for November 2015
·       Resolution –  Supervisor’s monthly Report for October 2015
·       Resolution – Justice Court monthly Report for October 2015
·       Resolution – Assessor’s monthly report for October & November 2015
·       Resolution – Building Inspector monthly report for November 2015
·       Resolution – monthly water receipts report for November 2015
·       Resolution – schedule Year End meeting for December 29, 2015 @ 4:00 pm
·       Resolution – schedule Organizational Meeting for January 4, 2016 @ 7:30 pm
·       Resolution – reappoint Edward Hinkley to Planning Board  5 year term (1/1/2016-12/31/2020)
·       Resolution – vacancy on Planning Board 5 year term (1/1/2016-12/31/2020)
·       Resolution – vacancy on Historic Commission 3 year term (1/1/2016-12/31/2018)
·       Resolution – renew Highway Shared Services Agreement (12/14/2015-12/13/2020)
·       Zambri retiring from Planning Board (10 years service)
·       Open Building Permit list
·       Revised GG/Roxbury Water District bylaws including water hookup registration

Annual Election of the Roxbury Fire District

LEGAL NOTICE FOR ANNUAL ELECTION OF THE ROXBURY FIRE DISTRICT

DECEMBER 8, 2015

NOTICE IS HEARBY GIVEN that the Annual Election of the Roxbury Fire District will take place on December 8, 2015 between the hours of 6:00 p.m. and 9:00 p.m. at the Roxbury Fire Hall located at 53613 State Highway 30, Roxbury NY 12474 in the Town of Roxbury, State of NY, for the purpose of electing one Commissioner for a 5 year term, commencing January 1, 2016 and ending December 31, 2020.

Only persons residing within the fire district and registered to vote with the Delaware County Board of Elections on or before November 18, 2015 shall be eligible to vote.

Candidates for District Office shall file their names and the position they are seeking with the Secretary of the Roxbury Fire District, by email at EdieMesick@aol.com or by mail to: Edie

Annual Election of Middletown-Hardenburgh Fire District

Click to read the notice

The Roxbury Arts Group presents Local Arts Market and Community Holiday Party

The Roxbury Arts Group presents Local Arts Market and Community Holiday Party

Saturday, December 5th, 11 AM to 7 PM
Roxbury Arts Center
5025 Vega Mountain Road

Who needs the mall? The Roxbury Arts Group’s annual Local Arts Market has everything you require for the gift-giving season. As part of the town-wide First Light Celebration, on Saturday, December 5th, from 11 AM to 7 PM, the Roxbury Arts Center becomes a festive community marketplace where you can score great deals while also giving back; the Local Arts Market features many quality, one-of-a-kind gifts made by renowned local artisans, all presented in a fun, family friendly environment: handmade soaps, loomed items, jewelry, lotions, candles, photography, baked goods, paintings, books, jellies, and MORE! Affordable, one-of-a-kind gift ideas, or just something new for you, all crafted in these very Catskill hills. It’ll be a fine day to stroll along Main Street, drop in at Roxbury restaurants and shops, and cap it off with a visit to this special event.

The Local Arts Market isn’t just about shopping. At 12:30 PM, award-winning kids’ musician Uncle Rock will play seasonal tunes, and from 1 PM to 2 PM, St. Nick himself will make the scene. At 5 PM, join friends and neighbors on the corner of Main Street and Bridge Street to “Light Up Roxbury,” as the Roxbury Christmas tree lights up at the same time as the mom n’ pop businesses and homes, casting a multi-colored glow over the Catskill twilight. Back at the Roxbury Arts Center, the Community Holiday Party will be in full swing from 5 PM to 7 PM. Bring a dish to add to the refreshments provided, and soak up the holiday cheer with live music from Robert Burke Warren.

All events are free and open to the public.

The Local Arts Market is sponsored by The Delaware National Bank of Delhi.

Robert Burke Warren
Program Director
607.326.7908 (RAG office)
robert@roxburyartsgroup.org
Roxbury Arts Group (RAG)
Roxbury •  Denver Vega Valley, NY
www.roxburyartsgroup.org

The Roxbury Arts Group Open Call for Artists

The Roxbury Arts Group Open Call for Artists

Roxbury Arts Center
5025 Vega Mountain Rd
Installation Exhibit Dates: January 23 – March 5, 2016
Deadline for submissions: Friday, December 4, 2015
For more information and to submit: 607.326.7908 or email annie@roxburyartsgroup.org

The Roxbury Arts Group (RAG) announces an Open Call for Artists to submit work for an Installation Exhibit. Artists have the opportunity to transform the Walt Meade Gallery, a space normally reserved for traditional gallery exhibitions. The installation will run January 23 – March 5, 2016, with an Opening Reception Saturday, January 23 from 4 – 6 pm.  RAG has purposely left this call unrestrained so artists have the freedom to create in any medium and on any subject matter. The artist chosen for the installation will host an artist talk on a subject to be determined by them.  Submissions are due to the Roxbury Arts Group by Friday, December 4, 2015.  Call 607.326.7908 or visit the artLINX page at www.roxburyartsgroup.org for information on how to submit.

“The Walt Meade Gallery is small enough to feel intimate yet large enough to allow an artist to create an immersive atmosphere,” says Annie Schwed, Grants and Community Coordinator at the Roxbury Arts Group.

Artists can submit up to three pieces for consideration by the Roxbury Arts Group exhibit panel. Submissions should include a complete description of the installation with an artist statement; three images of previous work; dimensions; materials; and a description of the accompanying artist talk.  For more detailed information on what to submit for consideration visit www.roxburyartsgroup.org or call 607.326.7908. Submissions should be emailed to annie@roxburyartsgroup.org by December 4, 2015.

This exhibit and all programs offered by the Roxbury Arts Group are supported by the New York State Council on the Arts, the A. Lindsay and Olive B. O’Connor Foundation, the Robinson-Broadhurst Foundation, Nellie & Robert Gipson, and the generosity of our business sponsors and individual donors like you.

Robert Burke Warren
Program Director
607.326.7908 (RAG office)
robert@roxburyartsgroup.org
Roxbury Arts Group (RAG)
Roxbury – Denver Vega Valley, NY
www.roxburyartsgroup.org

Greater Roxbury Business Association Holiday Business Mixer - December 8, 2015

GREATER ROXBURY BUSINESS ASSOCIATION INVITES YOU TO ITS HOLIDAY BUSINESS MIXER AND NETWORKING EVENT

Tuesday, December 8, 2015 at 5:30 PM

At Public Lounge & Restaurant

Bridge Street, Roxbury, NY

Greater Roxbury Business Association (GRBA) invites you to its traditional Holiday Business Mixer & Networking Event, Tuesday, December 8 at 5:30 p.m., at the Public Lounge & Restaurant, on Bridge Street in Roxbury.

All are invited and welcomed to celebrate the season, and working together as a business community. At several recent business mixers the association has met with lots of interest and renewed enthusiasm for fostering and building business in Roxbury. In addition, the GRBA has recently formed a new Advisory Council composed of a group of people that have positive energy and ideas for helping grow the business community of Roxbury. The association is looking forward to an exciting year ahead with plans for the completion of a new website (both visitor and business tailored) with an enhanced digital strategy, as well as strengthening collaboration with business groups in our region to grow our community, in addition to many other ideas.

To kick off the holidays and renewed efforts to mingle, network and exchange, the organization is offering a complimentary holiday party on December 8, at The Public Lounge for any business, organization or community member who is interested in becoming a part of the organization for a $40 annual membership. To list a second or a third business the cost is $25. The annual fee for non-profit organizations is $15. If you wish to bring guests, they are welcomed; the cost is $15 per person. If you do not wish to commit to membership at this time, but want to attend the party to find out more, or if you don’t have a business, but wish to attend the cost is $15 per person. Hors d’oeuvres will be served, and a cash bar with discounted wine and beer will be available. Membership forms are attached. Please, bring them with you to the party. RSVP by November 30.

In addition, in keeping with the holiday spirit and strengthening our business to business collaboration, GRBA is also encouraging attendees of the party to bring a special discount for the products and services they offer in the form of a ‘packaged gift’ that they can bring to the party to exchange with other GRBA members.

Greater Roxbury Business Association (GRBA) for the Town of Roxbury, NY is a community / grassroots organization comprised of business owners and self-employed individuals working to increase awareness of existing businesses in the community, and to build a more cohesive and prosperous business environment, to serve the hamlets of Roxbury, Grand Gorge and Denver. The GRBA receives technical assistance from the MARK Project — a 501 ( c ) (3) not-for-profit community and economic development organization.

GRBA Advisory Council:

Simona David, Simona David Consulting, GRBA Co-Founder
Danielle Vajtay, Plattekill Mountain, GRBA President
Jennifer Schuman, Numann Technology Center & Central Catskills Chamber of Commerce, GRBA Vice President
Jerry Stein, Law Office of Jerald M. Stein, GRBA Treasurer
Kellie Sullivan, Kaatskill Eldercare, GRBA Secretary
Sharon Reich, Advertising Consultant, Member Advisory Council
Elizabeth Sherr, Sherr Consulting, Member Advisory Council

Roxbury Town Board Approved Meeting Minutes - November 5, 2015

APPROVED MINUTES

November 5, 2015

A Public Hearing and regular meeting of the Town Board were held November 5, 2015 at 7:00 pm at the Town Hall.  Present were:  Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Stephen Schuman, Attorney Kevin Young and 11 residents.

The Public Hearing was called to order at 7:00 pm.  The notice was read calling for the hearing on the 2016 Preliminary Town Budget.  Budget Officer Carolynn Faraci stated the Preliminary Budget contains approved changes from the Budget Workshop and discussed the changes needed to make to the budget since the budget workshop to include: General Fund Appropriations A1450.4- Elections to account for a third primary, increase line to $11,165;  General Fund Revenues 2770 –Election Reimbursement, increase line to $10,635;  Roxbury Sewer Appropriations add line SS 9950.0 Transfer to Capital Fund $4,390.69 per the 2016 sewer rate chart.

Evelyn Irwin questioned the proposed raises in salary for the Highway Supt. and Tax Collector who are new to the positions this year, issues with highway employees receiving the same rate of pay for different years of service and questioning why a new truck is needed.  It was stated the raises for the Highway Supt. and Tax Collector would be discussed later in the meeting, the highway workers themselves agreed to only a two year reduced salary plan for new hires and the new truck is needed to replace either the 2001 Ford or 2003 Chevy truck in use now.

Councilwoman Carol Murray questioned the added revenue line for the inter-fund transfer from Good Neighbor Fund.  The Budget Officer stated the Board had discussed using Good Neighbor funds for purchasing a new Constable vehicle if needed so the line was added to offset the appropriation line for the vehicle.

With no other comments being heard, the hearing closed at 7:20 pm.

The regular meeting was called to order at 7:21 pm.

On motion of Gene Cronk, second by Carol Murray the Minutes of the October meetings were approved.

AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

The Town Board welcomed Roxbury Central School Government class students Zachary Caronia, Beau O’Donnell, Tyler Phillips, Taylor Peters, Jennifer Blunt, Kelly Hanrahan, Marisa Ford and Sarah Schuman.  Supv. Hynes discussed Town Board responsibilities and other positions within the Town structure.

Zachary Caronia further questioned the highway salary issued raised by Mrs. Irwin.  Attorney Kevin Young explained the highway workers are a union and negotiate their contract with the Town Board.

Rob Allison of Catskill Region Surveying Services and Rick Woidt of Woidt Engineering discussed the GEIS Flood Study of the Grand Gorge area that is being funded by Catskill Watershed Corp. (CWC).  The study would be conducted to determine flood elevations that could benefit some properties that are being shown as being within the new proposed flood zones.  This in turn would take them out of the flood area helping owners avoid the cost of flood insurance for themselves and future buyers.  Public meetings would be held to obtain information from owners on water issues, etc.  The project cost is estimated at $55,000 and would take 2-3 months to complete.

RESOLUTION #84-CONTRACT FOR GEIS PROJECT GRAND GORGE

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, the Town Board of the Town of Roxbury has determined the need for preparation of a Generic Environmental Impact Statement for the hamlet of Grand Gorge for the purpose of conducting a detailed hydraulic study and remapping of the floodplain of the Bear Kill; and

WHEREAS, the Town Board of the Town of Roxbury finds that it is in the best interest of the Town to retain an independent consultant to prepare the technical documents required for the proposed study; and

WHEREAS, the Town Board of the Town of Roxbury and the Town Attorney have reviewed the Proposal entitled “Proposal for Grand Gorge Flood Analysis” prepared by Woidt Engineering; and

WHEREAS, the Town Board has determined the adequacy of the proposal submitted by Woidt Engineering; and

WHEREAS, the Town Board desires, at this time, to enter into the GEIS Consulting Agreement with Woidt Engineering.

NOW THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF ROXBURY, DELAWARE COUNTY, NEW YORK:

The Town Board of the Town of Roxbury hereby authorizes the Town Supervisor to execute the GEIS Consulting Agreement between the Town of Roxbury and Woidt Engineering for the Grand Gorge flood analysis as outlined in the November 5, 2015 Proposal submitted to the Town Board.”

WHEREUPON, the Resolution was put to a vote and recorded as follows:

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Highway Supt. Stephen Schuman reported crews have been hauling sand, trucks are ready for winter, CHIP monies have been applied for with payment expected in December, requested a resolution for Golf Course Rd. that has just been determined to not be on the NYSDOT road list for CHIP money and the sidewalk at the corner of Becker Ave. and State Hwy. 30 Grand Gorge has been filled in underneath for more support.

RESOLUTION #85- ADD GOLF COURSE RD. TO NYSDOT TOWN ROAD LIST

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, the Town of Roxbury’s Town Highway Department holds title to and has been maintaining a .32 mile portion of Golf Course Road from Burrough’s Memorial Road to the cul-de-sac at the end of Golf Course Road for the past 16 years; and

WHEREAS, the Highway Department has requested that the Town Board take the necessary steps to formally add this .32 mile portion of Golf Course Road to the Town’s Inventory of Public Roads in order to continue to legally maintain such portion; and

WHEREAS, the Town Board and the Town Attorney have reviewed and discussed the Highway Department’s request; and

WHEREAS, the Town Board believes that it is in the best interest of the Town to add the subject portion of Golf Course Road to the Town’s Inventory of Public Roads.

NOW THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF ROXBURY, DELAWARE COUNTY, NEW YORK:

The Town Board of the Town of Roxbury hereby amends the Town’s Inventory of Public Roads to include the .32 mile portion of Golf Course Road beginning at Burrough’s Memorial Road to the cul-de-sac at the end of Golf Course Road.”

WHEREUPON, the Resolution was put to a vote and recorded as follows:

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Evelyn Irwin questioned the need to upgrade the generator at the highway garage.  It was stated the upgrade is necessary because the current generator is only large enough to run the radio antennae whereas the larger generator will run the entire highway building in case of an outage.

Highway Supt. Schuman will be retiring on November 15th and was commended on his 28 years of service with the Town.

RESOLUTION #86 – RESOLUTION TO GO INTO EXECUTIVE SESSION TO DISCUSS PERSONNEL AND POTENTIAL LITIGATION ISSUES

On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, the Town Board agreed to enter into Executive Session at 8:15 pm to discuss personnel issues involving 2016 budget salaries and potential litigation issues. Present were: Supervisor Thomas S. Hynes, Councilmen Allen Hinkley, Edward Raeder, Gene Cronk and Carol Murray, and Attorney Kevin Young.”

AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the Town Board and Attorney returned to the regular meeting at 8:30 pm.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

One additional resident entered the meeting hall.

It was stated the decisions of the Town Board from Executive Session are as follows: non-highway employees/elected officials will receive a 2% raise for 2016 except that Highway Supt., Tax Collector, Supervisor and Councilmen will remain at the 2015 salaries; and no action was taken on the potential litigation issue.

No action was taken on the Police Policy.

On motion of Carol Murray second by Edward Raeder the Town Board approved the Town Clerk’s monthly report for October 2015 in the amount of $1,928.49 (Town Clerk $903.49 and Building Permits $1,025.00)

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Supervisor’s monthly report for September 2015.

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

On motion of Gene Cronk second by Edward Raeder the Town Board approved the Justice Court monthly report for September 2015 in the amount of $6,108.00.

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

No monthly report was received from the Assessor for October 2015.

On motion of Allen Hinkley second by Carol Murray the Town Board approved the Building Inspector monthly report for October 2015.

AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0

On motion  of Gene Cronk second by Edward Raeder the Town Board approved the monthly report of Water Receipts for October 2015 in the following amounts: Denver $3,466.56; Grand Gorge $3,140.84 and Roxbury $5,040.04.

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the final monthly report of the CDBG (HUD) Program for October 2015 reflecting a balance of zero and the project being closed out.

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

RESOLUTION #87 – UNPAID WATER AMOUNTS TO TAXES

On motion of Carol Murray second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, Notices of Unpaid Water amounts were mailed to customers in their October 1, 2015 water bills; and

WHEREAS, said Notice stated the balance due on the bill must be received by November 1, 2015 or be placed on the January 2016 Town/County tax bill;

NOW, THEREFORE BE IT RESOLVED, the Town Board authorizes the following amounts of unpaid water be sent to Delaware County to be placed on the January 2016 Town/County tax bills: Denver Water $1,757.58; Grand Gorge Water $5,993.97 and Roxbury Water $5,103.17.”

AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0

Discussion took place on the 2016 Preliminary Budget.  The Town Board approves the appropriate changes to the preliminary budget to account for the items discussed at the Public Hearing pertaining to General Fund and Roxbury Sewer District and the Town Board’s decision from Executive Session to change salaries for non-highway/elected personnel.  Discussion took place on the Constable vehicle that was kept in the preliminary budget.  Councilman Cronk stated he did not want a new Constable vehicle included in the 2016 budget but no other Board member agreed to remove it, and no other changes discussed during the Budget Workshop or Public Hearing were opposed.

RESOLUTION #88-ADOPT 2016 TOWN BUDGET

On motion of Edward Raeder second by Carol Murray the following resolution was offered and approved:

“WHEREAS, the Town Board has discussed and reviewed the 2016 Preliminary Budget; and

WHEREAS, the Town Board has approved appropriate changes as per discussed in the Budget Workshop, Public Hearing and as a result of Executive Session; and

WHEREAS, said changes shall be included in the adopted budget; and

WHEREAS, a majority of the Town Board have agreed to keep the price of a new Constable vehicle in the budget;

NOW, THEREFORE BE IT RESOLVED, the Town Board, Town of Roxbury adopts the 2016 Town Budget as amended with approved changes.

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

The Town Board discussed a list of needed repairs to the Constable car received from WS Hinkley & Son that included the transmission having shift problems, front and rear brakes will be needed very soon and oil pressure needs to be checked as it’s fluctuating on the gauge.  The Town Board will get estimates on costs.

It was stated the 2016 Denver Sewer and Roxbury Sewer budgets have been approved by NYC DEP.

No action was taken on revising the Grand Gorge and Roxbury Water District bylaws.

Kevin Young stated DEP has set aside $15M for land acquisition associated with flood mitigation. Delaware County asserts that the acquisition of improved property should only occur at the request of a local municipality and as part of an overall local flood mitigation plan ; Delaware County opposes a land acquisition program that would allow the City to purchase improved property in the flood plain based upon homeowner request and the town’s consent because the town may not be able to effectively control or limit such acquisitions.

On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:

General #480-536 – $104,021.07
Denver Water #71-79 – $1,712.86
Highway #222-245 – $140,993.92
Roxbury Sewer #71-78 – $3,445.11
Roxbury Water #80-87 – $2,333.41
Denver Sewer #97-103 – $1,367.63
Grand Gorge Water #88-99 – $5,469.37
Special Lights #15 – $18.33

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Edward Irwin questioned why there is a boat at the Transfer Station and asked why the Town purchased a new brush cutter/mower this year and why the tires had to be replaced already on the same brush cutter/mower. Supv. Hynes stated the boat will be removed. Hwy. Supt. Schuman stated the old mower was too small for the mower head and the tires that came on the new mower were in the Federal bid specs that the Town purchased the machinery under and were of cheaper quality.

On motion of Carol Murray second by Edward Raeder the meeting adjourned at 8:48 pm.

THIS IS A TRUE COPY
___________________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Notice - Annual Election of the Grand Gorge Fire District, December 8, 2015

LEGAL NOTICE FOR ANNUAL ELECTION OF THE GRAND GORGE FIRE DISTRICT ON DECEMBER 8, 2015

NOTICE IS HEREBY GIVEN that the Annual Election of the Grand Gorge Fire District will take place on December 8, 2015 between the hours of 6:00 P.M. and 9:00 P.M. at the Grand Gorge Fire House located at 60753 State Hwy 30 South, Grand Gorge New York 12434 for the purpose of electing one Commissioner for a five (5) year term, commencing January 1, 2016 and ending December 31, 2020.  All voters registered with the Delaware County Board of Elections on or before November 15, 2016 or residing in the Grand Gorge Fire District on or before November 8,  2015 shall be eligible to vote.  Candidates for District Office shall file their names with the Secretary of the Grand Gorge Fire District at PO Box 5, Grand Gorge, New York, 12434, no later than November 19, 2015.

October 21, 2014
Gail Miner, Secretary
Board of Fire Commissioners
Grand Gorge Fire District
PO Box 5
Grand Gorge NY  12434

Roxbury Town Board Meetings Agenda - November 5, 2015

ROXBURY TOWN BOARD
Public Hearing
Regular Meeting

November 5, 2015
Town Hall

Call To Order 7:00 pm Public Hearing – 2016 Preliminary Budget

7:30 pm Regular Meeting

Minutes October 12th Regular Meeting

October 26thSpecial Meeting (Budget Workshop)

Requests to Speak:              
Rob Allison – Catskill Region Surveying Services re: GEIS Program

Department Reports:  
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources

Old Business

New Business

Letters to the Board

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution – Police Policy reviewed and re-adopt or changes needed
·       Resolution – Town Clerk monthly Report for October 2015
·       Resolution –  Supervisor’s monthly Report for September 2015
·       Resolution – Justice Court monthly Report for September 2015
·       Resolution – Assessor’s monthly report for October 2015
·       Resolution – Building Inspector monthly report for October 2015
·       Resolution – monthly water receipts report for October 2015
·       Resolution – CDBG (HUD) Program funds final report – program closed
·       Resolution – Unpaid Water amounts to tax bills
·       Resolution – 2016 Budget
·       GEIS flood plain evaluation
·       2016 Denver Sewer & Roxbury Sewer budgets approved by NYCDEP
·       Revised GG/Roxbury Water District bylaws including water hookup registration

2015 ROXBURY LIBRARY ASSOCIATION ANNUAL HOLIDAY BAZAAR

FOR IMMEDIATE RELEASE
Contact Person: Dian Seiler, Director, Roxbury Library
Telephone and Fax: (607)-326-7901

2015 ROXBURY LIBRARY ASSOCIATION ANNUAL HOLIDAY BAZAAR

On Saturday, December 5, 2015, from 9:30 a.m.-1:30 p.m., the Roxbury Library Association will hold its Annual Holiday Bazaar at the Roxbury Library. The RLA Annual Holiday Bazaar will offer holiday shoppers the opportunity to purchase delicious bake sale items and quality RLA Thrift Shoppe merchandise, Irma Mae Griffin’s HISTORY OF THE TOWN OF ROXBURY, and 2015 RLA “Blues” quilt raffle tickets at $1.00 per ticket or at $5.00 for 6 tickets.

Santa will be visiting the Roxbury Library from 10:00 a.m.-12:00 noon with holiday gifts for the children of Roxbury and neighboring communities.

The RLA quilt raffle drawing for the 2015 RLA “Blues” quilt, expertly handcrafted by the Roxbury Library Quilters, will take place at 1:30 p.m., directly following the 2015 RLA Annual Holiday Bazaar.

Located at 53742 State Highway 30, the Roxbury Library is directly opposite the town’s United Methodist Church on Main Street.

For further information about the 2015 RLA Annual Holiday Bazaar, please contact Roxbury Library Director Dian Seiler or Roxbury Library Clerk Helen Faraci at (607)-326-7901.

The RLA Thrift Shoppe Volunteer Staff and the Roxbury Library Staff welcome donations of new or gently used gift items to the 2015 RLA Annual Holiday Bazaar.

Roxbury Library Association has received a Fall 2015 Pilcrow Foundation Children's Book Project Grant

FOR IMMEDIATE RELEASE
Contact Person: Dian Seiler, Director, Roxbury Library
Telephone and Fax: (607)-326-7901

The Roxbury Library Association is pleased to announce that the RLA has received a fall 2015 Pilcrow Foundation Children’s Book Project Grant, in support of rural libraries’ children’s book acquisitions. The Pilcrow Foundation has awarded the RLA $800.00 for the purchase of children’s books, with the expectation that the RLA will raise $400.00 in matching funds towards expanding the Roxbury Library’s children’s book collection.

The Roxbury Library Association is now welcoming donations to the RLA in order to raise Pilcrow Grant matching funds. By raising $400.00 in matching funds, the RLA will be able to add a substantial number of children’s books from the Pilcrow Foundation to the Roxbury Library children’s collection, with a total of $1,200.00 in children’s book purchase funding.

Please send your donation to the attention of Roxbury Library Director Dian Seiler, Roxbury Library Association, P.O. Box 186, Roxbury, New York 12474-0186.

The RLA is devoted to enriching the lives of Roxbury and neighboring community children by nurturing an early love of reading and learning.

Roxbury Town Board Special Meeting Approved Minutes - October 26, 2015

October 26, 2015

A Special meeting of the Town Board was held October 26, 2015 at 7:00 pm at the Town Hall.  Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Budget Officer Carolynn Faraci, Highway Supt. Stephen Schuman and 2 residents.

The meeting was called to conduct a budget workshop on the 2016 Tentative Budget and to discuss any other business that may come before the Town Board.

The Budget Officer discussed her proposed changes to some budget lines based on current information just received.

Discussion took place on several line items, and especially on highway matters, replacing the Constable vehicle and salary increases for the new Tax Collector and Highway Supt. positions.  Councilman Cronk felt the Constable vehicle could go another year and wanted it taken out of the budget adding that if it did need to be replaced, Good Neighbor Funds could be used. When asked individually by the Supervisor if the vehicle was to stay in the budget, with the exception of Councilman Cronk, all Board members agreed it should remain in the budget at this time.

The following reflects the changes agreed upon by the Town Board for the Preliminary Budget:

General Fund

Appropriations:

3120.2  Constable – remove $15,000 for car computer
5132.2 Highway Garage – increase to $20,000 for additional funds for generator
7310.4 Youth Program – increase to $475 based on reimbursement paperwork submitted by school

Revenues:

3820 Youth Program – increase to $475 based on above
5031 Interfund Transfer – add line to include $32,000 to replace Constable vehicle if needed, funds to be transferred from Good Neighbor Funds.

Highway Fund

Appropriations:

5110.1 – the line will increase accordingly to include re-hiring Stephen Schuman part-time for 30 weeks at HEO pay rate for mowing and snowplowing as needed
5130.2 Equipment – decrease to $60,623 to account for one half of the new truck cost to be paid from the equipment reserve fund and for a decrease in the cost of a new sweeper
9030.8 Social Security – increase accordingly to include Schuman part-time

Roxbury Sewer

Revenues:

2770 NYCDEP Subsidy – increase to $161,275 per DEP approval letter

Other:

Unexpended Balance – decrease to 0 ($1,222.96 is in a Capital Reserve Fund)
Amount to raise by Tax (Town Share) – increase to $41,077.66

Grand Gorge Fire

Amount to Raise By Tax $150,875 (clerical error-transposed numbers)

RESOLUTION #83 – SCHEDULE PUBLIC HEARING 2016 PRELIMINARY BUDGET

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, the Preliminary Budget for the year 2016 has been completed;
BE IT RESOLVED, the Town Board will hold a Public Hearing on the 2016 Preliminary Budget on November 5, 2015 at 7:00 pm at the Town Hall; and

BE IT FURTHER RESOLVED, pursuant to Section 108 of the Town Law, the proposed salaries of elected officials are as follows: Councilman (4) $4,714.68 each; Justice (2) $8,010.31 each; Supervisor $14,720.75; Tax Collector $9,627.32, Town Clerk $40,605.03 and Highway Supt. $53,810.78.”

AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

A report was received from Attorney Kevin Young and given to the Town Board reporting his findings regarding the outdoor woodstove issues between the Serrie’s and Bonci’s.  Corrective action by Mr. Bonci includes raising the stack height, limit use to the heating season and installed a knock-out cap on the stack to reduce the solid particulate.  The Town Attorney will contact Mr. Bonci in 60 days to see if the corrective measures are working.

Highway Supt. discussed issues with Golf Course Rd. not being on the NYSDOT road list for Town roads and stated a resolution would be needed from the Town Board approving the road to be added to the road list.  The Town Board will do a resolution at the November meeting.  Schuman also stated CHIPS money is expected to be received in December.

A reminder was given that the regular meeting for November will be held Thursday November 5, 2015 at 7:30 pm or immediately following the Public Hearing, whichever is later.

On motion of Carol Murray second by Edward Raeder the meeting adjourned at 8:35 pm.

THIS IS A TRUE COPY
____________________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman