Roxbury Town Board Meeting Agenda - August 8, 2016
ROXBURY TOWN BOARD
Regular Meeting
August 8, 2016
Grand Gorge Civic Center
Call To Order 7:30 pm Regular Meeting
Minutes July 11th meeting
Requests to Speak:
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board: Ed Docskalik-retirement notice
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution-Town Clerk monthly report for July 2016
· Resolution-Supervisor’s monthly report for June 2016
· Resolution-Assessor’s monthly report for July 2016
· Resolution-Building Inspector monthly report for July 2016
· Resolution-monthly water receipts report for July 2016
· Resolution-Justice Court monthly report for June 2016
· Resolution-Tax Collector Final Report
· Resolution-School Crossing guard resignation
· Resolution-hire new school crossing guard
· Resolution-records destruction list (Tax Collector Files)
· Resolution-schedule Public Hearing for close out of CDBG Hsg Rehab Program
· Resolution – General Fund loan money to Denver Sewer to cover costs
· Kirkside Park Dollhouse
· Grand Gorge Tire sewer hookup
· Return envelopes for water payments
REMINDER: Personnel Committee-salary sheet due to Budget Officer by Sept. 9th
Notice of Bid - 1979 International Truck
The Town of Roxbury is seeking sealed bids for the sale of a 1979 International Truck, without dump body, 671 Detroit Diesel, 5 speed transmission and 2 speed rear end. The vehicle is being sold “as is”.
NOTICE OF BID
The Town of Roxbury is seeking sealed bids for the sale of a 1979 International Truck, without dump body, 671 Detroit Diesel, 5 speed transmission and 2 speed rear end. The vehicle is being sold “as is”. Please contact Neil German, Hwy. Supt. 607-326-4222 for more information. Bids must be received before 2:00 pm on August 5, 2016 at the Town Clerk’s Office, PO Box 189, 53690 State Hwy. 30, Roxbury, NY 12474 at which time they shall be opened. Any award will be made at the August 8, 2016 Town Board meeting at 7:30 pm at the Grand Gorge Civic Center. The Town Board reserves the right to reject any and all bids.
By Order of the Town Board
Neil German, Hwy. Supt.
Dated: July 25, 2016
Roxbury Town Board Approved Meeting Minutes- July 11, 2016
A Public Hearing and regular meeting of the Town Board were held July 11, 2016 at 7:15 pm at the Town Hall
APPROVED MINUTES
July 11, 2016
A Public Hearing and regular meeting of the Town Board were held July 11, 2016 at 7:15 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Neil German, Assessor Robert Breglio, Parks Clerk Carolynn Faraci, Attorney Kevin Young and 2 residents.
The Public Hearing was called to order at 7:15 pm. The notice was read calling for the hearing regarding a proposed grant application to NYS Homes & Community Renewal under a Community Development Block Grant Program for repairs and renovation work at the Grand Gorge Civic Center. Margaret Ellsworh discussed the project which includes windows, repairing the roof over the cafeteria, reconstruction of the main entrance to make it more energy efficient and accessibility issues. No comments were heard from the public for or against the project.
The Public Hearing closed at 7:26 pm.
The regular meeting was called to order at 7:30 pm. Two additional residents arrived.
The Minutes of the June 13, 2016 meeting were approved on motion of Allen Hinkley second by Carol Murray.
AYES-5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS-0
Joseph Resch thanked the Town Board spreading new mulch on the Civic Center playground and expressed concerns with kids are using lighters to burn the insides of the playground equipment, issues with full garbage cans at the playground, kids using the gym are leaving it a mess, requested the swings be lowered, reported the fence at the ball field requires fixing and requested signs be posted as a Smoke Free / Drug Free zone. The Board will have the Constable check the ball field more often and will look into the other matters discussed.
Assessor Robert Breglio gave a written report to the Town Board and reported the following items: the 2016 Final Assessment Roll was filed with the Town Clerk on July 1, the rescheduled Grievance Day was held June 16th where only a few applications were received, the Board of Assessment Review (BAR) was made up of County personnel including the Board of Supervisor’s Chairman, the Board of Supervisor’s Clerk and the Treasurer as the Town’s Board of Assessment Review did not have a quorum due to illness and vacation, the Assessor had given the BAR write-ups on all applications and, except for one, reductions were given to all, stated the notice for 2017 Grievance Day will include Grievance Day and adjourned hearing dates and requested the Town Board consider going to a 5 person BAR in the future to avoid what happened this year. Mr. Breglio also discussed concerns with the new STAR Check program.
Highway Supt. Neil German stated crews have been stoning & oiling, mowing, readying roads for work, stated the cameras at the garage have been installed, stated the blacktop driveway at the garage will need to be sealed next year and an employee is out on medical leave. Councilman Hinkley requested repairs be looked into on the Kirkside Park driveway.
Parks Clerk Carolynn Faraci stated the summer youth crew has begun work in the park, she may be getting 2 more kids for the youth program, 100 boy scouts will be using the park for a picnic this week on their way through Roxbury and she may be refunding a park renter for non-use due to extenuating circumstances.
Supv. Hynes stated a sewer line break was repaired in the Denver Sewer District and warned of a high cost of repair due to having to trace the line out slowly as the lines were laid out strangely and care had to be taken with electric and phone lines. No maps were available showing where lines were.
Shawn Smith, who incurred a large water line service break earlier this year that the Grand Gorge Water District had repaired and paid for, requested to be able to make payments over the next couple of years instead of by November 1, 2016. The Board did not change the requirement of being paid by November 1, 2016 and any balance will be placed on the taxes.
A letter was received from William & Patricia Davis regarding a water bill they received for property that they purchased from Fannie Mae. The Town Board discussed the matter and the Town Attorney will further look into the matter and will respond to the Davis’s.
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Town Clerk’s monthly report for June 2016 in the amount of $1,922.00 (Town Clerk $757.00 and Building Permits $1,165.00)
AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0
On motion of Edward Raeder second by Gene Cronk the Town Board approved the Supervisor’s monthly report for May 2016.
AYES-5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS-0
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Assessor’s monthly report for June 2016.
AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0
On motion of Gene Cronk second by Carol Murray the Town Board approved the Building Inspector’s monthly report for June 2016.
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the monthly water receipts report for June 2016 in the following amounts: Denver $225.72; Grand Gorge $167.17 and Roxbury $266.64.
AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Edward Raeder the Town Board approved the Justice Court monthly report for May 2016 in the amount of $3,316.00.
AYES-5 Murray, Raeder, Hinkley, Cronk, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Tax Collector’s revised monthly report for April 2016.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
No final report was received from the Tax Collector.
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the annual Good Neighbor Fund report filed with NYCDEP, for the period 7/1/15-6/30/16, and reflects a balance of $242,082.95.
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
On motion of Gene Cronk second by Edward Raeder the Town Board approved the following records to be destroyed per NYS MU-1 Retention and Disposition guidelines:
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
Attorney Young discussed SEQRA review required for the CDBG application for the Grand Gorge Civic Center.
RESOLUTION #55-CIVIC CENTER CDBG APPLICATION NEG DEC
“WHEREAS, the Town Board of the Town of Roxbury desires to make general repairs and renovations to the Grand Gorge Civic Center, including in-kind replacement of windows, roof repair, and redevelopment of entrance to improve accessibility (“Action”); and
WHEREAS, the Town Board of the Town of Roxbury has reviewed a Short Environmental Assessment Form (EAF) pursuant to the mandates of the State Environmental Quality Review Act (ECL Article 8 and 6 NYCRR Part 617); and
WHEREAS, the Town Board considered an Environmental Assessment Form (“EAF”), carefully considered the criteria set forth in 6 NYCRR 617.7; and
WHEREAS, the Town Board has considered all the questions in Parts 1 and 2 of the EAF, and has determined that the EAF identified and addressed all areas of concern and none of the potential environmental impacts associated with the proposed Action are significant.
NOW, THEREFORE, BE IT RESOLVED, that based upon the Town Board’s review of the EAF and evaluation of the criteria for determining significance found at 6 NYCRR Part 617.7, the Town Board hereby finds that the Action will not have a significant impact on the environment; and
BE IT FURTHER RESOLVED, that this determination of significance shall be considered a Negative Declaration made pursuant to Article 8 of the Environmental Conservation Law, and the Town hereby determines that the requirements of the SEQRA regulations, 6 NYCRR § 617.7, have been met; and it is
FURTHER RESOLVED, that the Town Board hereby determines that the Action will not result in significant adverse environmental effects and that no environmental impact statement or further SEQRA consideration is required; and it is
WHEREUPON, this Resolution was declared adopted by the Town Board of the Town of Roxbury:
Town Board Member Allen Hinkley so moved; Town Board Member Gene Cronk Seconded, and the Town Board voted as follows:
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
An inspection was conducted by NYS Ag & Markets on the Heart of the Catskills Humane Society building in June 2014. The inspection report was distributed to the Town Board and no problems were found.
The Transfer Station will be closed Wednesday July 13th to undergo repairs. Notices have been posted at the Station and advertised in the paper.
Attorney Young discussed the status Grand Gorge Tire’s request for sewer hookup where we are now trying to get CWC to pick up 100% of the cost.
An annual audit has been conducted by the CPA’s for the year 2015 and no problems were found. A final copy of the audit will be on file at the Town Clerk’s Office when received.
On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:
General #301-354 – $79,526.75
Roxbury Sewer #45-51 – $8,967.85
Highway #144-165 – $75,627.70
Denver Sewer #48-62 – $33,967.95
Roxbury Water #47-56 – $4,778.47
Special Lights #10-11 – $2,087.76
Grand Gorge Water #46-54 – $5,007.29
Capital Projects:
Denver Water #42-47 – $1,620.08
GEIS Project #13 – $1,560.00
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
The School Crossing Guard has turned in her equipment but the Town awaits a formal resignation letter.
Attorney Young discussed new federal laws regarding handicapped accessibility of all municipal owned buildings.
A reminder was given the August 8, 2016 Town Board meeting will be held at the Grand Gorge Civic Center at 7:30 pm.
On motion of Gene Cronk second by Allen Hinkley the meeting adjourned at 8:48 pm.
THIS IS A TRUE COPY
_________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Position Available for PT School Crossing Guard
POSITION AVAILABLE SCHOOL CROSSING GUARD
The Town of Roxbury is seeking to fill the part-time position of School Crossing Guard. Applicants must be at least 16 years of age. Interested persons please contact the Roxbury Town Clerk’s Office at 607-326-7641 for salary, application and other information. Applications must be received at the Town Clerk’s Office, PO Box 189, Roxbury, NY 12474 by August 5, 2016. The Town of Roxbury is an Equal Opportunity Provider and Employer.
Notice- July 16, 2016, Meeting of the Roxbury Historic Preservation Commission Cancelled
due to having no business to discuss
NOTICE
The quarterly meeting of the Roxbury Historic Preservation Commission (RHPC) scheduled for Saturday July 16, 2016 has been canceled due to having no business to discuss. The next quarterly meeting of the RHPC will be held Saturday October 15, 2016 at 10:00 am at the Town Hall.
By Order of the RHPC
Lewis Wendell, Chairman
Dated: 7/11/16
Roxbury Town Board Meeting Agenda - July 11, 2016
Call To Order 7:15 pmPublic Hearing CDBG Grant Civic Center7:30 pm Regular Meeting
ROXBURY TOWN BOARD
Public Hearing
Regular Meeting
July 11, 2016
Town Hall
Call To Order 7:15 pm Public Hearing CDBG Grant Civic Center
7:30 pm Regular Meeting
Minutes June 13th regular meeting
Requests to Speak:
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution-Town Clerk monthly report for June 2016
· Resolution-Supervisor’s monthly report for May 2016
· Resolution-Assessor’s monthly report for June 2016
· Resolution-Building Inspector monthly report for June 2016
· Resolution-monthly water receipts report for June 2016
· Resolution-Justice Court monthly report for May 2016
· Resolution-Tax Collector Final Report
· Resolution – Annual Good Neighbor Fund Report to NYCDEP
· Resolution-School Crossing guard resignation
· Resolution-hire new school crossing guard
· Resolution-records destruction list
· Resolution – Neg Dec Civic Center upgrades
· NYS Ag & Markets Municipal Shelter Inspection Report (Heart of Catskills HS)
· Transfer Station closed for repairs Wednesday July 13th
· Grand Gorge Tire sewer hookup
· Constable vehicle
REMINDER: August 8th meeting at the Grand Gorge Civic Center
Roxbury Planning Board Unapproved Meeting Minutes - May 18, 2016
Present: Phil Zorda, Jean Stone, Dave Cowan, Brad Zambri, Ed Hinkley, Rob Cole, Nicole Franzese from DC Planning Board.
UNAPPROVED MINUTES
Roxbury Town Planning Board Meeting
Wednesday, May 18, 2016
Present: Phil Zorda, Jean Stone, Dave Cowan, Brad Zambri, Ed Hinkley, Rob Cole, Nicole Franzese from DC Planning Board.
Absent: Joe Farleigh, Jill Ribich, secretary/alternate
Meeting called to order by at 7:30
Motion to approve minutes of April 20, 2016 meeting – Jean Stone moved, seconded by Dave Cowan, Motion approved unanimously.
Present at the meeting were Rob Allison – Catskill Region Surveying Services, Greg Henderson and Joe Massa – The Roxbury Motel. As required by the Board’s approval of the Site Plan for The Roxbury at Stratton Falls, Rob presented the Board with updated site plan drawings showing final locations of stormwater discharge, sewer and water supply systems. Also, copies of letters from NYCDEP’s approval of the SWPPP and sewage treatment system, NYS Department of Health’s approval of the water supply and sewage systems, NYSDEC’s approval of the permit for trails along Stratton Falls, and OPRHP’s letter of No Adverse Impact were presented to the Board.
Our Site Plan Law states that a site plan approval is only in effect for one year and an extension can be requested in writing. As our original approval was given at the May 2015 meeting, Greg presented the Board with a letter requesting a two-year extension of the approval. Regulatory approval delays and grant delays were among several reasons construction has been delayed.
A letter will be sent to Greg and Joe indicating receipt of the above documents and the extension of the site plan approval.
Motion to approve a two-year extension – Dave Cowan moved, seconded by Ed Hinkley, Motion approved unanimously.
Commercial Solar – Phillip Zorda stated that the county and town have approved resolutions approving PILOT agreements for commercial solar “farms”.
NYCDEP Land Acquisition – the Board reviewed LAP #8999, 243.-3-17, a 6.57 acre parcel located off Red Kill Rd. The county will be reviewing this acquisition and will make any comments necessary to the town.
Motion to Adjourn – Jean Stone moved, seconded by Dave Cowan, Motion approved unanimously.
Town Board Approved Meeting Minutes - June 13, 2016
A Public Hearing and regular meeting of the Town Board were held June 13, 2016 at 7:15 pm at the Town Hall. The regular meeting of the Town Board was called to order at 7:30 pm.
APPROVED MINUTES
June 13, 2016
A Public Hearing and regular meeting of the Town Board were held June 13, 2016 at 7:15 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Assessor Robert Breglio, Parks Clerk Carolynn Faraci, Attorney Kevin Young and 11 residents. Absent: Highway Supt. Neil German.
The Public Hearing regarding draft Local Law #1-2016 Flood Prevention Law was called to order at 7:15 pm. The notice of the Public Hearing was read. Attorney Young stated the purpose of the law being for the Town to continue to be eligible for FEMA funds and added the law would restrict building in the flood plain. No one commented on the law but Charles Serrie requested to look at the proposed flood map regarding the Conro property in Grand Gorge where he determined it was not in the flood zone.
The hearing closed at 7:25 pm.
The regular meeting of the Town Board was called to order at 7:30 pm.
The Minutes of the May 9, 2016 meeting were approved on motion of Carol Murray second by Allen Hinkley.
AYES-5 Murray, Hinkley, Raeder, Cronk, Hynes
NAYS-0
Bill Morton conducted a presentation on the Adirondack Scenic Byway that would connect the Adirondack Trail to the Catskill Trail system. The byway would include the State Hwy 30 and 30A corridors and would be a positive designation on communities for promotion of businesses in along the byway via tourism. Discussion took place on pros and cons and on the input and responsibilities of the towns and villages which will also require approval from State DOT. Carol O’Beirne of the Catskill Mountain Scenic Byway offered support of the project and Margaret Ellsworth offered to represent the Town on the steering committee. Attorney Young questioned if an inter-municipal agreement would be required to which it was stated individual agreements with each town/village will be required.
Assessor Robert Breglio gave a written report to the Town Board. Discussion took place on the STAR program changes, Grievance Day has been re-scheduled for June 16, 2016 4-8 pm due to not having a quorum on May 26, 2016 and added, per the law, the Board of Assessment Review will consist of the County Board of Supv. Chairman, County Board of Supv. Clerk and County Treasurer. Applicants that had submitted Grievance forms for the May grievance have been notified of the June grievance day. Breglio also added the EQ Rate is staying at 100%.
Margaret Ellsworth requested a public hearing for the CDBG application of grant funds for the Grand Gorge Civic Center, stated the planning committee is getting started on the plans for the community kitchen that will be housed in the north barn of the park and reported the kiosk signs will be ready in two weeks.
RESOLUTION #45-SCHEDULE PUBLIC HEARING ON GG CIVIC CENTER CDBG APPLICATION
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, The Town of Roxbury intends to apply for up to $600,000 in financial assistance to NYS Homes and Community renewal via a 2016 Consolidated Funding Application under the Community Development Block Grant program for public facilities; and
WHEREAS, said funds are to be used for improvements to the Grand Gorge Civic Center,
NOW, THEREFORE BE IT RESOLVED, The town of Roxbury authorizes the MARK Project to apply for up to $600,000 in financial assistance to NYS Homes and Community renewal via a 2016 Consolidated Funding Application under the Community Development Block Grant program for public facilities, with funds to be used for improvements to the Grand Gorge Civic Center; and
BE IT FURTHER RESOLVED a public hearing is called for July 11, 2016, at 7:15 at the Roxbury Town Hall to solicit public comment and input to this application process.”
AYES-5 Murray, Raeder, Hinkley, Cronk, Hynes
NAYS-0
Parks Clerk Carolynn Faraci reported the dollhouse windows are in Oneonta being repaired and the park building is booked through the beginning of August.
Cherie Serrie questioned why the Conro property was not taken out of the hamlet designation. It was stated because it is a large parcel in the center of the hamlet.
Richard Davis of the Grand Gorge Community Action Group (GGCAG) requested Town Board support for an application for grant funds to purchase additional chairs and tables for the Civic Center as it is being used more. The Town Board had no objections and suggested he speak with Peg Ellsworth for grant information. He also stated the group has discussed having a carnival on the ball field. The Town Board expressed concerns with noise, lights, parking, emergency vehicle access, etc. and requested more information from the group. Davis also commented how nice the field has been taken care of. The Town will be removing the excess dirt and old soccer goals.
Supv. Hynes stated the water leak on Ridge Rd. Spur has been repaired and is at the cost of the District as it was at the main.
Steve Cammer is to begin work at the Transfer Station on July 12th after the noon closing so it will be closed on Wednesday July 13th as well. Councilman Hinkley will contact B&B Construction to see if they can do the concrete work at the same time.
Highway Supt. Neil German was absent but requested that he sell some highway equipment on an auction site and requested approval to dispose of the old refrigerator at the garage.
RESOLUTION #46 – LIST HIGHWAY EQUIPMENT TO SELL ON AUCTION SITE
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and approved:
“RESOLVED, the Town Board authorizes the Highway Supt. to list the following equipment for sale on the Auctions International site: 2001 Ford F550 pickup, 2004 Chevrolet 3500 pickup, 1979 International Dump Truck and Lincoln welder.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the disposal of the GE Refrigerator at the Highway Garage as it does not work.
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
A letter was received from Patricia Keith regarding a violation received from the Building Inspector. The matter will be discussed when the Building Inspector is present.
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Town Clerk’s monthly report for May 2016 in the amount of $2,724.64 (Town Clerk $464.64 and Building Permits $2,260.00)
AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0
On motion of Gene Cronk second by Edward Raeder the Town Board approved the Supervisor’s monthly report for April 2016.
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Assessor’s monthly report for May 2016.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector’s monthly report for May 2016.
AYES-Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Edward Raeder second by Carol Murray the Town Board approved the monthly water receipts report for May 2016 in the following amounts: Denver $790.02, Grand Gorge $493.90 and Roxbury $612.33.
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Justice Court monthly report for February 2016 in the amount of $3,389.00.
AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0
No final report was received from the Tax Collector.
Discussion took place on the proposed draft flood maps. Attorney Young reiterated the Town must adopt them to remain in the FEMA flood program for funds.
RESOLUTION #47- RESOLUTION OF THE TOWN BOARD OF THE TOWN OF ROXBURY DETERMINING THAT THERE ARE NO ADVERSE IMPACTS ON THE ENVIRONMENT FROM ADOPTION OF THE FLOOD DAMAGE PREVENTION LAW
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
WHEREAS, the Town Board is adopting a local law that repeals and supersedes Local Law No. 1 of the year 2012 entitled “Flood Damage Prevention” in order to maintain the community’s eligibility to participate in the National Flood Insurance Program (“NFIP”);
WHEREAS, the possible environmental impacts of the adoption of this Law have been considered by the Town Board;
NOWTHEREFORE BE IT RESOLVED, that the Town Board has determined that the adoption of new local law entitled “Flood Damage Prevention Law” will not have significant adverse impacts on the environment; and
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
RESOLUTION #48-RESOLUTION OF THE TOWN BOARD OF THE TOWN OF ROXBURY ADOPTING LOCAL LAW #1-2016 FLOOD DAMAGE PREVENTION LAW
“In the Matter of the Adoption of Local Law No. 1 of 2016 entitled “Flood Damage Prevention Law
WHEREAS, the Town Board has reviewed and considered the proposed Local Law No. 1 of 2016;
WHEREAS, the Local Law was presented to the Town Board at least 10 days prior to the Town
Board meeting on June 13, 2016;
WHEREAS, the Town Board adopted a resolution on May 9, 2016 scheduling a public hearing on the proposed Local Law No. 1 of 2016;
WHEREAS, the public hearing was properly noticed in the Town’s official newspaper on May 25, 2016;
WHEREAS, the public hearing on the proposed Local Law was held on June 13, 2016 at the Town Hall;
WHEREAS, the Town Board reviewed and considered all public comments received on the proposed Local Law;
WHEREAS, the proposed Local Law was on file for inspection at the Town Clerk’s office prior to the hearing and during the public review process;
WHEREAS, the proposed Local Law maintains the Town’s eligibility to participate in the National Flood Insurance Program (“NFIP”) and serves to strengthen and protect the Town’s environmental resources, public safety, health and welfare;
WHEREAS, the Town Board has caused to be prepared a Short Environmental Assessment Form (EAF) pursuant to the mandates for the State Environmental Quality Review Act (ECL Article 8 and 6 NYCRR Part 617) for the proposed adoption of Local Law No. 1 of 2016;
WHEREAS, the Town board has duly considered the contents of the EAF for the adoption of Local Law No. 1 of 2016 and completed Parts 2 and 3 thereof;
WHEREAS, the Town Board has identified the relevant areas of environmental inquiry and taken a hard look at them for the adoption of the proposed Local Law No. 1 of 2016; and
WHEREAS, the Town Board has issued a negative declaration under SEQRA for the adoption of the proposed Local Law No. 1 of 2016 thereby complying with the mandates of the State Environmental Quality Review Act.
NOW THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF ROXBURY, DELAWARE COUNTY, NEW YORK:
THAT THE Town Board of the Town of Roxbury hereby determines that proposed Local Law No. 1 of 2016, attached hereto and made a part hereof, is hereby adopted as a Local Law entitled “Flood Damage Prevention Law”; and
IT IS FURTHER RESOLVED, that the Town Clerk and the Attorney for the Town are hereby directed to take such actions as are necessary to implement this resolution and effect adoption of the Local Law.”
Town Board Member Carol Murray so moved; Town Board Member Edward Raeder Seconded, and the Town Board voted as follows:
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
RESOLUTION #49-TRANSFER GOOD NEIGHBOR FUNDS TO GENERAL FUND
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the transfer of $15,101.55 from Good Neighbor Fund to General Fund to cover highway generator costs.”
AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0
RESOLUTION #50-TRANSFER HWY FUNDS TO HWY EQUIPMENT RESERVE
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the transfer of $50,000 from the Highway Fund to the Highway Equipment Reserve Fund.”
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
RESOLUTION #51-TRANSFER HIGHWAY EQUIPMENT RESERVE FUNDS TO HIGHWAY FUND
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the transfer of $47,062.50 from the Highway Equipment Reserve Fund to the Highway Fund towards one half of the cost of the new 2016 Ford F550 with dump body and plow.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
RESOLUTION #52-BOARD OF ASSESSMENT REVIEW PAY
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Board of Assessment Review is currently paid on payroll;
NOW, THEREFORE BE IT RESOLVED, the Town Board approves changing the Board of Assessment Review pay from payroll to contractual by voucher effective 1/1/2017.”
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
RESOLUTION #53-BUTLER HIRED TO TRANSFER STATION
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Transfer Station is short on help due to health issues;
BE IT RESOLVED, the Town Board hires Ronald Butler retroactive to May 25, 2016 as extra help to fill in at the Transfer Station as Manager or Laborer as needed; and
BE IT FURTHER RESOLVED, the rate of pay shall be reflective of Manager $17.53/hr or Laborer $11.80/hr.”
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
The Annual Water Quality Reports for the year 2015 for Denver, Grand Gorge and Roxbury Water Districts have been mailed to all customers and a copy of each is on file at the Town Clerk’s Office.
Attorney Young stated he is still waiting for a written response from NYC DEP regarding Grand Gorge Tire sewer hookup. CWC will pay 75% of the cost and the Town has requested that NYCDEP pay 25%.
Supervisor Hynes stated a new vehicle for the Constable is available in Binghamton. The lights and radio will need to be installed.
RESOLUTION #54-PURCHASE NEW CONSTABLE VEHICLE
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the purchase of a 2016 Chevrolet Tahoe as a Constable Vehicle on State bid from Matthews Auto at a cost of $39,199.89; and
BE IT FURTHER RESOLVED, per the 2016 Town Budget, the Town Board directs the Town Clerk to request NYCDEP approval to use Good Neighbor Funds in the amount of $32,000 towards the cost of the vehicle; and
BE IT FURTHER RESOLVED, per the 2016 Town Budget, and upon approval from NYC DEP to use $32,000 from Good Neighbor Fund, approves the transfer of same from Good Neighbor Fund to General Fund.”
AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0
Congratulations from the Town Board were bestowed on Constable Stephen Williamson on having now been chosen Law Officer of the Year by the 6th District of the American Legion. His name will be submitted for the state selection process.
On motion of Carol Murray second by Edward Raeder the bills were audited and ordered paid in the following amounts:
General #226-300 – $133,437.65
Roxbury Sewer #36-44 – $42,582.23
Highway #117-143 – $190,789.42
Denver Sewer #41-47 – $13,878.67
Roxbury Water #34-46 – $10,025.27
Special Lights #8-9 – $2,087.52
GG Water #36-45 – $3,431.86
Capital Projects:
Denver Water #34-41 – $2,545.29
GEIS Project #12 – $2,202.34
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
On motion of Gene Cronk second by Edward Raeder the meeting adjourned at 8:56 pm.
THIS IS A TRUE COPY
______________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
First RLA Silent Auction at the July 2nd Roxbury Sidewalk Festival
The Roxbury Library Association will be featuring the first RLA Silent Auction on Saturday, July 2,2016, from 9:30 a.m. to 12:30 p.m., at the Roxbury Library
FOR IMMEDIATE RELEASE
Contact Person: Dian Seiler, Director, Roxbury Library
Telephone and Fax: (607)-326-7901
The Roxbury Library Association will be featuring the first RLA Silent Auction on Saturday, July 2,2016, from 9:30 a.m. to 12:30 p.m., at the Roxbury Library, as part of the July 2016 Roxbury Sidewalk Festival. To register for the silent auction and to receive a bidding number, please contact Roxbury Library Director Dian Seiler or Roxbury Library Clerk Helen Faraci at (607)-326-7901. Individuals may also register to bid on July 2nd beginning at 9:30 a.m. . The RLA will be offering a preview of the beautiful silent auction items on Thursday, June 30th, from 10:00 a.m. to 5:00 p.m. . The RLA Silent Auction Overseer Catherine Cammer will announce the winning bids promptly at 1:30 p.m. on July 2nd. Winning bidders must be present to claim a won item, with remittance due to the RLA on July 2nd. All proceeds from the First RLA Silent Auction will benefit the Roxbury Library.
In addition to participating in the RLA silent auction, Roxbury Library patrons and visitors will have the opportunity to purchase quality RLA Thrift Shoppe merchandise, Irma Mae Griffin’s HISTORY OF THE TOWN OFROXBURY, and RLA quilt raffle tickets for the 2016 RLA queen-size “Happy” Quilt, expertly crafted by the Roxbury Library Quilters.
Located at 53742 State Highway 30, the Roxbury Library is directly opposite the town’s United Methodist Church on Main Street.
Notice of Completed Assessment Roll
Pursuant to Section 516 of the Real Property Tax Law, notice is hereby given that the Final Assessment Roll for the Town of Roxbury, County of Delaware, for the year 2016 has been completed
NOTICE OF COMPLETED ASSESSMENT ROLL
Pursuant to Section 516 of the Real Property Tax Law, notice is hereby given that the Final Assessment Roll for the Town of Roxbury, County of Delaware, for the year 2016 has been completed by the undersigned Assessor. A certified copy thereof will be filed in the office of the Town Clerk on the 1st day of July 2016 where the same will remain open to public inspection.
Dated: June 29, 2016
Robert Breglio, Assessor
Town of Roxbury
Notice - Public Hearing July 11,2016 at Roxbury Town Hall
The Town of Roxbury, Delaware County, New York intends to apply for up to $600,000 in financial assistance to NYS Homes and Community renewal via a 2016 Consolidated Funding Application under the Community Development Block Grant program for public facilities
NOTICE
The Town of Roxbury, Delaware County, New York intends to apply for up to $600,000 in financial assistance to NYS Homes and Community renewal via a 2016 Consolidated Funding Application under the Community Development Block Grant program for public facilities, with funds to be used for improvements to the Grand Gorge Civic Center. A public hearing is called for July 11, 2016, at 7:15 at the Roxbury Town Hall to solicit public comment and input to this application process.
By Order of the Town Board
Diane Pickett, Town Clerk
Dated: June 21, 2016
Roxbury Town Board June 13, 2016, Meeting Agenda
ROXBURY TOWN BOARD
Public Hearing
Regular Meeting
June 13, 2016
Town Hall
Call To Order 7:15 pm Public Hearing Local Law Flood Maps
7:30 pm Regular Meeting
Minutes May 9th regular meeting
Requests to Speak:
Bill Morgan – Adirondack Scenic Byway Presentation
Nicole Franzese- flood maps
Cherie Serrie – ?
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Patricia Keith re: violation
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution-Town Clerk monthly report for May 2016
· Resolution-Supervisor’s monthly report for April 2016
· Resolution-Assessor’s monthly report for May 2016
· Resolution-Building Inspector monthly report for May 2016
· Resolution-monthly water receipts report for May 2016
· Resolution-Justice Court monthly report for February 2016
· Resolution-Tax Collector final report
· Resolution-Flood Maps
· Resolution-transfer GNF to General Fund for Hwy generator
· Resolution-transfer $50,000 from Hwy Fund to Hwy Equipment Reserve
· Resolution-transfer $47,062.50 from Hwy Equipment Reserve to Highway Fund for new truck
· Resolution-change BAR members to be paid contractually instead of on payroll effective 1/1/17
· Transfer Station closed for repairs Wednesday July 13th
· 2015 Annual Water Reports sent to customers
· Grand Gorge & Roxbury Water project
· Grand Gorge Tire sewer hookup
· Constable vehicle
Notice-Town of Roxbury Transfer Station Closed on July 13, 2016
for repairs. No garbage will be accepted!
NOTICE
TOWN OF ROXBURY
TRANSFER STATION WILL BE CLOSED FOR REPAIRS WEDNESDAY JULY 13, 2016
No garbage will be accepted on that day.
The Transfer Station will be re-open its regular hours on
Friday July 15, 2016 9:00 am – 5:00 pm.
Diane Pickett, Town Clerk
Luncheon Buffet at the Otesaga Resort Hotel for June 2016 RLA Tuesday Forum Gathering
The Roxbury Library Association will close the 2015-2016 RLA Tuesday Forum season with a buffet luncheon at the Otesaga Resort Hotel in Cooperstown, New York, on Tuesday, June 14, 2016.
FOR IMMEDIATE RELEASE
Contact Person: Dian Seiler, Director, Roxbury Library
Telephone and Fax: (607)-326-7901
LUNCHEON BUFFET AT THE OTESAGA RESORT HOTEL FOR JUNE 2016 RLA TUESDAY FORUM GATHERING
The Roxbury Library Association will close the 2015-2016 RLA Tuesday Forum season with a buffet luncheon at the Otesaga Resort Hotel in Cooperstown, New York, on Tuesday, June 14, 2016. RLA Tuesday Forum Coordinator Susan Whittenburg cordially requests that all buffet luncheon attendees meet in the Roxbury Library parking lot at 10:15 a.m. on June 14th for carpool
transport to Cooperstown.
To reserve a place at the June 14th luncheon, please contact RLA Tuesday Forum Coordinator Susan Whittenburg at (607)-326-5955.
The Roxbury Library Association welcomes the public to all RLA Tuesday Forum programs, activities, and gatherings, which are free of charge.
Located at 53742 State Highway 30, the Roxbury Library is directly opposite the town’s United Methodist Church on Main Street.
For information about upcoming RLA Tuesday Forum programs, activities, and gatherings, please contact Roxbury Library Director Dian Seiler or Roxbury Library Clerk Helen Faraci at (607)-326-7901.
Notice - Change in 2016 Grievance Day
The Acting Board of Assessment Review will meet on Thursday June 16, 2016 between the hours of 4 PM and 8 PM at the Roxbury Town Hall, in said Town to hear and examine all complaints in relationship to assessments on the written application, correctly filled out, accompanied with the required data of any person believing himself to be aggrieved.
NOTICE OF CHANGE OF GRIEVANCE DAY
Pursuant to Section 527 of the Real Property Tax Law.
NOTICE IS HEREBY GIVEN that due to unforeseen circumstances that the Hearing of Complaints, (GRIEVANCE DAY) originally scheduled to be held on Thursday, May 26, 2016, at the Roxbury Town Hall has been re-scheduled.
HEARING OF COMPLAINTS
The Acting Board of Assessment Review will meet on Thursday June 16, 2016 between the hours of 4 PM and 8 PM at the Roxbury Town Hall, in said Town to hear and examine all complaints in relationship to assessments on the written application, correctly filled out, accompanied with the required data of any person believing himself to be aggrieved.
Written complaint forms will be accepted until 8:00 PM on Thursday, June 16, 2016 and should be filed with the town assessor or with the Delaware County Real Property Tax Services Office at 111 Main Street, Suite 8, Delhi, New York 13753.
Inquiries may be addressed by calling the Assessor’s Office at 607-326-4362.
Dated this 3rd day of June 2016
Michael Sabansky, Director
Delaware County Real Property Tax Services
“On Your Mark, Get Set, Read” - Roxbury Library Association's July 2016 Summer Reading Program
This summer the Roxbury Library presents “On Your Mark, Get Set, Read” during the Roxbury Library Association July 2016 Summer Reading Program. Activities include games from around the world, 1950’s dances, jump rope and hula hoop contests, engineering and science projects, and more.
FOR IMMEDIATE RELEASE
Contact Person: Dian Seiler, Director, Roxbury Library
Telephone and Fax: (607)-326-7901
“ON YOUR MARK, GET SET, READ” 2016 SUMMER READING PROGRAM THEME
This summer the Roxbury Library presents “On Your Mark, Get Set, Read” during the Roxbury Library Association July 2016 Summer Reading Program. Activities include games from around the world, 1950’s dances, jump rope and hula hoop contests, engineering and science projects, and more.
Children in grades 1 through 8 will explore sports and fitness with storytimes, craft activities, prizes, and more session offerings. Students enrolled in the Roxbury Central School CROP Program are automatically registered. Summer resident children may register at the Roxbury Library for sessions.
For more information, call the library at (607) 326-7901 or visit the RLA website, http://www.roxburylibraryonline.org.
All programs are free of charge.
Notice-June 15, 2016, Roxbury Planning Board Meeting Canceled
due to having no business to discuss.
NOTICE
The regular monthly meeting of the Town of Roxbury Planning Board scheduled for June 15, 2016 is canceled due to having no business to discuss.
The next regular monthly meeting is scheduled to be held July 20, 2016 at 7:30 pm at the Town Hall.
By Order of the Roxbury Planning Board
Phillip Zorda, Chairman
Dated: June 2, 2016
Notice-Completion of 2015 Annual Water Quality Reports
NOTICE
Notice is hereby given that the Town of Roxbury, Delaware County, New York, has completed the 2015 Annual Water Quality Reports required by NYS Dept. of Health, for the Roxbury, Grand Gorge and Denver Water Districts. Copies of the reports are available for inspection at the Town Clerk’s Office, 53690 State Hwy. 30, Roxbury, NY, during regular business hours.
Diane Pickett, Town Clerk
Dated: May 24, 2016