Notice - Public Hearing December 21, 2016

Town of Roxbury
PO Box 189 – 53690 State Hwy 30
Roxbury, NY  12474
Phone 607-326-7641           FAX 607-326-7641

Public Hearing

PLEASE TAKE NOTICE that the Town of Roxbury Planning Board will hold a Public Hearing, pursuant to Section 276 of the Town Law on the application(s) of

Rikard Living Trust – Tax Map #136.-1-10.1 – Johnson Hollow Rd. – 2 lot subdivision for the approval of a subdivision plat.

SAID HEARINGS will be held on December 21, 2016 at the Roxbury Town Hall, 53690 St. Hwy. 30, Roxbury, NY at 7:30 pm, at which time all interested persons will have the opportunity to be heard.

It is the policy of the Town of Roxbury not to discriminate on the basis of disability.  Please contact Diane Pickett, Town Clerk at (607) 326-7641 if you need any special accommodations and the Town will make the appropriate arrangements to ensure that you can participate in this public meeting.

By Order of the Roxbury Planning Board
Phillip Zorda, Chairman
Dated: November 16, 2016

Notice - Special Meeting November 21, 2016

NOTICE

The Town Board, Town of Roxbury will hold a Special Meeting on November 21, 2016 at 7:00 pm at the Town Hall to discuss matters pertaining to Denver Water District projects and any other business that may come before the Board.

Diane Pickett, Town Clerk
Town of Roxbury
Dated: 11/10/16

Notice - Annual Election of Roxbury Fire District

LEGAL NOTICE
ANNUAL ELECTION OF ROXBURY FIRE DISTRICT

PLEASE TAKE NOTICE that the Annual Election of the Roxbury Fire District will take place on Tuesday, December 13, 2016 between the hours of 6 PM and 9 PM at the basement of the Roxbury Fire Hall, 53613 Main Street, Roxbury, NY  12474 for the purpose of electing one Commissioner for a five year term, commencing on January 1, 2017 and ending December 31, 2021.

Candidates for the District Office shall file their names with the Secretary of the Fire District, Nicole Haroldson, Roxbury Fire District, PO Box 421, Roxbury, NY  12474 no later than November 23, 2016.

Nicole Haroldson
Fire District Secretary

Town of Roxbury Board Meeting Agenda - November 10, 2016

ROXBURY TOWN BOARD

Public Hearing
Regular Meeting
November 10, 2016
Town Hall

Call To Order 7:00 pm Public Hearing on 2017 Preliminary Budget

7:30 pm Regular Meeting

Minutes October 10th & 17th meetings

Requests to Speak:  MTC Cable re: update broadband project

Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources

Old Business

New Business

Letters to the Board:

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution-Town Clerk monthly report for October 2016 (Town Clerk $786.18: Bldg Permits $2,060.00)
·       Resolution-Supervisor’s monthly report for September 2016
·       Resolution-Assessor’s monthly report for October 2016
·       Resolution-Building Inspector monthly report for October 2016
·       Resolution-monthly water receipts report for October 2016 (Denver $3,602.78; GG $4,024.61; Roxb $5,159.02)
·       Resolution-Justice Court monthly report for September & October 2016
·       Resolution- 2017 Budget
·       Resolution-unpaid water balances to 2017 tax bills
·       Resolution-Highway Dept. vacancy
·       Resolution-confirm Town Roads Shepard Lane, Fairway Dr., Eber Cartwright Rd. & Tom Hinkley Rd.
·       Denver Water District valve replacement
·       NYCDEP Collection System Assessment
·       April 2016 Tax Collection bank interest
·       GG Tire sewer hookup

Roxbury Library Association Tuesday Forum program session "Making Your Own Herbs de Provence," Tuesday, November 8, 2016

FOR IMMEDIATE RELEASE
Contact Person: Dian Seiler, Director, Roxbury Library
Telephone and Fax: (607)-326-7901

“Making Your Own Herbs de Provence” is the scheduled activity for the Tuesday, November 8, 2016, Roxbury Library Association Tuesday Forum program session at 1:00 p.m., at the Roxbury Library. RLA Tuesday Forum Coordinator and session leader Susan Whittenburg cordially requests that each attendee bring a container for storing the herbs.

Regular RLA Tuesday Forum attendees will provide refreshments following Ms. Whittenburg’s demonstration.

The Roxbury Library Association welcomes the public to all RLA Tuesday Forum programs, activities, and gatherings, which are free of charge.

Located at 53742 State Highway 30, the Roxbury Library is directly opposite the town’s United Methodist Church on Main Street.

For details about the November 8, 2016, RLA Tuesday Forum program and about upcoming RLA Tuesday Forum programs, activities, and gatherings, please contact Roxbury Library Director Dian Seiler or Roxbury Library Clerk Helen Faraci at (607)-326-7901.

Legal Notice of Public Hearing, Grand Gorge Fire District - November 1, 2016

GRAND GORGE FIRE DISTRICT
LEGAL NOTICE OF PUBLIC HEARING
ON 2017 BUDGET

NOTICE IS HEREBY GIVEN that the Proposed Budget of the Grand Gorge Fire District of the Town of Roxbury, State of New York, will be presented to the Board of Fire Commissioners of the Grand Gorge Fire District, for its consideration.

A PUBLIC HEARING will be held from 6:00 p.m. to 7:30 p.m. at the Grand Gorge Fire Hall, 60753 St. Hwy 30, Grand Gorge NY  12434, in the Town of Grand Gorge, State of New York on the 1st day of November, 2016.

Pursuant to Town Law 105, the Board of Fire Commissioners must hold a public hearing on the budget, make the proposed budget available to the public prior to the public hearing, allow the public to comment on the budget at the public hearing.  This public hearing must be held to allow maximum public participation in the hearing.

The purpose of the public hearing is to allow any person to be heard in favor of or against the proposed budget as it is submitted, or for or against any item or items contained in the proposed budget, and hearing all persons interested in the subject  concerning same.

That a copy of the proposed budget is available at the Office of the Town Clerk of the Town of Roxbury at Main Street, Roxbury NY 12474 and Fire District Secretary at 60753 St. Hwy 30, Grand Gorge NY  12434 where it may be inspected by any interested person during office hours.

Dated:  October 20, 2016

Gail Miner, Secretary/Treasurer
Board of Fire Commissioners
Grand Gorge Fire District
60753 St. Hwy 30
Grand Gorge NY  12434

Notice to Bidders

NOTICE TO BIDDERS

1.     Sealed bids will be received by the Town of Roxbury, hereinafter referred to as the “Owner,” until 3:00 PM, Thursday, November 17th, 2016, at the Town Clerk’s Office, 53690 State Highway 30, Main Street, Roxbury, NY 12474, at which time said bids will be publicly opened and read aloud for:

Denver Water District Contract No. 1 – PRV Rehabilitation

Contract No. 1 shall include all tools, labor, material and equipment necessary to: Provide a new precast concrete valve vault with 6” and 2” pressure reducing valves and all related appurtenances; and provide all related demolition, site work, and restoration.

Deductive Alternate No. 1 – Cost Reduction for Re-use of Existing Vault.
Deductive Alternate No. 2  – Cost Reduction for Smaller Vault.

2.     All bids must be made on the blank form of proposal attached hereto.

3.     A bidder may withdraw any proposal submitted prior to the hour set for the closing of the bids provided the request is signed in a manner identical with the proposal being withdrawn.

4.     The Owner will be responsible for payment in accordance with the terms of the contract when the work is completed.

5.     The Owner is exempt from New York State sales taxes on material, supplies, and equipment to be permanently incorporated in the Work.  Tax Exemption No. 15-6001121.  Said taxes shall not be included in the Bid.

6.     A complete set of Bidding and Contract Documents may be obtained from Lamont Engineers upon payment of a $50.00 deposit.  Full deposit refund for the returned set will be made provided that the complete set of Bidding and Contract Documents (Project Manual) is returned to Lamont Engineers, postage paid and in good condition within 30 days after Bid Opening.  Any sets returned after the 30-day period are non-refundable. Additional sets of Bidding and Contract Documents may be obtained upon payment of a $25.00 deposit for each set.  Deposits for additional sets will be returned less the actual cost of reproduction if the complete sets are returned in good condition within the 30-day period. Requests for delivered sets of Bidding and Contract Documents will be honored overnight upon receipt of a non-refundable fee of $25.00 per set for handling and delivery.

7.     Prospective bidders who obtain electronic project documents are responsible to contact Lamont Engineers, P.C. to register their contact information on the project documents distribution list for the purposes of receiving bidding Addenda and other bidding information.

8.     The Contractor will be required to meet funding agency provisions as identified in Document 00823.

9.     The Town Board of the Town of Roxbury reserves the right to waive any informalities or irregularities in the bids received and to reject any or all bids without explanation.

10.  The existing PRV Vault site will be open for review by bidders on Tuesday, November 8th, 2016 from 10:00 AM-11:00 AM. If bidders are unable to make this time, they may try to schedule an appointment with the operator Robert Payne at (607) 326-3141 (WWTP) or (518) 231-9955 (cell).

11.  Please refer all questions to Michael D. Harrington, Principal Engineer, Lamont Engineers, P.C., (518) 234-4028.

October 26, 2016                                                                             Town Board
Date                                                                                         Town of Roxbury

Roxbury Town Board Approved Meeting Minutes - October 10, 2016

APPROVED MINUTES

October 10, 2016

The regular meeting of the Town Board was held October 10, 2016 at 7:30 pm at the Town Hall.  Present: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Neil German, Assessor Robert Breglio, Assessor Clerk Stephanie Seminara, Parks Clerk Carolynn Faraci, Attorney Kevin Young and three residents.

On motion of Carol Murray second by Edward Raeder the Minutes of the September meeting were approved.

AYES-5 Murray, Raeder, Hinkley, Cronk, Hynes
NAYS-0

Rich Davis of the Grand Gorge Community Action Group stated their group will be holding the annual Halloween Party at the Civic Center on October 29th 2:00 pm – 4:30 pm and all are invited.

Assessor Robert Breglio provided a written monthly report for the Town Board and reported the following: there are issues with the new STAR check program where only Basic Star amounts were sent to several Enhanced eligible owners so additional checks will be sent to make up the difference, he has been visiting new building permit sites for valuation on next year’s roll and discussed the question by Supv. Hynes of whether a carport is assessable or not stating his determinations rests on permanency of the structure as installed/built.

Attorney Young discussed the Chazen report for assessment value of  NYC DEP’s Grand Gorge sewer collection system.  It has come in at $10M, higher than in the past, and negotiations will take place with DEP on how to make up the difference. The Town Board was agreeable with Attorney Beebe taking the Town Board’s offer to DEP.

Highway Supt. Neil German stated crews are replacing sluice pipes, cleaning ditches, brush cutting and getting ready for winter, stated the items placed on Auctions International for sale have come in as follows: 1972 tractor with mower $3,700 and the old highway garage lights $62.50, he requested hiring Colin Oliver to start 12/1/16, repairs need to be made to the water truck and some road signs need to be replaced.

Supv. Hynes reported a leak at Denver Water has been repaired and further discussed the need for upgrading the pressure reducing valve in the district.  Depending on whether the Town Board installs one or two valves, the two valves being recommended by the engineer, the cost would be $25,000 – $35,000 and a bond would be required to pay for it.

RESOLUTION #72-DENVER WATER DISTRICT VALVE VAULT REPLACEMENT

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board approves Lamont Engineers, P.C. to proceed with plans for rehabilitation/reconstruction of the Pressure Reducing Valve Vault with engineering costs to be charged as Additional Services to the District.”

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

LVDV Operations, Inc. has made a personnel change for the water/sewer operator, therefore, Dan Sperbeck is no longer the operator.  Mike Jonker will fill in until said time when a permanent operator is named.

Parks Clerk Carolynn Faraci reported there is one more event scheduled this month in the park and then the restrooms will be winterized and plans are to decorate four large round hay bales in the hamlet for Halloween with the hay bales being donated by Dickie Perry.

Supv. Hynes reported the leaking hot water tank at the Civic Center has been replaced, the gym floor will be sealed by Alan Davis of Roxbury School and concrete work at the Transfer Station is expected to be completed next year.  The swings at the Civic Center playground will also be lowered, which Grand Gorge Community Action Group members have offered to do for the Town.

Copies of the 2017 Tentative Town Budget were distributed to the Town Board on September 30, 2016.  A reminder was given a Budget Workshop on the 2017 Tentative Budget is scheduled for October 17, 2016 at 7:00 pm at the Town Hall.

A Dog Control Officer inspection was conducted by State Ag & Markets and has shown all items to be satisfactory.

Supv. Hynes reported receiving a price for replacing the fence at the Civic Center ball field in the amount of $9,500.  No decision was made.

On motion of Allen Hinkley second by Carol Murray the Town Board approved the Town Clerk’s monthly report for September 2016 in the amount of $3,403.08 (Town Clerk $2,878.08 and Building Permits $525.00)

AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Supervisor’s monthly report for August 2016.

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Edward Raeder the Town Board approved the Assessor’s monthly report for September 2016.

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector’s monthly report for September 2016.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Allen Hinkley the Town Board approved the monthly report of water district receipts for September 2016 in the following amounts: Denver $696.52; Grand Gorge $137.36 and Roxbury $250.64.

AYES-5 Murray, Hinkley, Raeder, Cronk, Hynes
NAYS-0

No Justice Report was available for September 2016 as we have not yet received an invoice from the State.

RESOLUTION #73-HIRE ROE AS SCHOOL CROSSING GUARD

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board appoints Austin Roe as School Crossing Guard, retroactive to September 19, 2016 at a rate of pay of $10.28/hr.”

AYES-5  Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Sealed bids for fuel oil were opened October 7, 2016 at 2:00 pm at the Town Hall.  A total of three (3) bids were received and were as follows on a per gallon price:

RESOLUTION #74-AWARD FUEL OIL BID TO MAIN CARE

On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, the Town Board awards the 2016/2017 Fuel Oil bid to Main Care Energy at a fixed price of $1.749/gallon; and

BE IT FURTHER RESOLVED said deliveries shall begin November 1, 2016.”

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

The matter of overriding the Tax Cap Levy was discussed.  It is expected that the override will not be needed this year per proposed budget figures, therefore, no action was taken to schedule a Public Hearing on the matter.

RESOLUTION #75-SCHEDULE A PUBLIC HEARING ON THE 2017 PRELIMINARY BUDGET

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board schedules a Public Hearing on November 10, 2016 at 7:00 pm at the Town Hall for the purpose of hearing public comments on the 2017 Preliminary Town Budget; and

BE IT FURTHER RESOLVED, unless changed at the Budget Workshop, Pursuant to Section 108 of the Town Law, the proposed salaries of elected officials are as follows:  Councilman (4) $4,761.36 ea., Justice (2) $8,251.41 ea., Supervisor $14,866.50, Tax Collector $9,722.64, Town Clerk $41,827.20, Highway Supt. $54,343.56; and

BE IT FURTHER RESOLVED, copies of said Preliminary Budget will be available at the Town Clerk’s Office after the October 17th Budget Workshop and at the November 10th Public Hearing”

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Discussion took place on the proposed health and dental rates for 2017.  To renew the current plans, health rates will  increase 12.78%  and dental rates will decrease 10%.

RESOLUTION #76-RENEW HEALTH & DENTAL PLANS

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board approves renewal of the current health insurance plan with Excellus BlueCross BlueShield in the following amounts per month: Single $760.11; 2 person $1,520.22 and Family $2,166.31; and the dental plan with MVP Health Care in the following amounts per month: Single $41.49, 2 Person $84.43 and Family $150.44.

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

The Town has received a capital return check in the amount of $1,428.12 from New York Municipal Insurance Reciprocal (NYMIR) who insures the Town’s general coverage.

A Fiscal Stress Report has been received from the State showing the Town of Roxbury is not under fiscal stress.

No action was taken to fill the vacancy on the Highway Dept.

Grand Gorge Tire sewer hookup is still under review by NYCDEP.

A Tire Day for Town of Roxbury and Town of Middletown residents will be held Saturday October 15, 2016 between 8:00 am – 4:00 pm and will be at the Roxbury Highway garage.  Certain requirements must be met for tire drop off.

Discussion took place on the Town not yet having received the April bank interest from the Tax Collector. Supervisor Hynes will look into the matter.

The November meeting of the Town Board will be held Thursday November 10th at the Town Hall immediately following the Public Hearing or at 7:30 whichever is later.  Therefore, there will be no meeting Monday November 14th.

On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:

General #476-511 – $25,182.97
Denver Water #60-68 – $12,983.52
Highway #210-233 – $42,778.96
Roxbury Sewer #68-76 – $14,842.35
Roxbury Water #75-83 – $5,838.27
Denver Sewer #86-94 – $13,019.70
Grand Gorge Water #77-84 – $6,009.57
Special Lights #15 – $2,087.84

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

On motion of Gene Cronk second by Allen Hinkley the meeting adjourned at 8:30 pm.

THIS IS A TRUE COPY
_________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

******************************************

October 17, 2016

A Special Meeting of the Town Board was held October 17, 2016 at 7:00 pm at the Town Hall to conduct a budget workshop and to hear any other business to come before the Board.  Present: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Hwy. Supt. Neil German, Dpty. Hwy. Supt. William Sprague,  Budget Officer Carolynn Faraci and four residents.

Michael Harrington of Lamont Engineers, PC updated the Town Board on the status of the Denver Water District project work that has been submitted for Drinking Water State Revolving Fund monies (DWSRF) in the amount of $1M where the District would be responsible for 40% of costs. A summary of work and costs was distributed to the Town Board.  One of the items submitted is to install a new Pressure Reducing Valve (PRV) building to house two valves.   Since the current PRV is not sufficient to handle the water pressure it is warranted to install the new valves now.  The Town Board would also like the engineer to look into costs to install an alarm on the water tank to notify of a low water level as it is desperately needed as soon as possible.  Harrington discussed the bidding process for the PRV building.  He also recommends applying for water grant funding as well.

RESOLUTION #77-ADVERTISE BIDS FOR DENVER WATER PRV BUILDING & VALVES

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board authorizes Lamont Engineers, PC to proceed with work associated with advertising for bids for the new Pressure Reducing Valve (PRV) building for Denver Water District.”

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Harrington reported Grand Gorge /Roxbury Water project is estimated at $3.5M for DWSRF grant funding and feels it should score well for funding which would be a 40% cost to the Districts.  A summary of work and costs was distributed to the Town Board.  The Town Board has decided to hold off on SEQRA work for now and the Hinkley property purchase is on hold as well until outcome of grant funding.  Part of the work under the application is filtration of the springs to which the Town Board authorizes Lamont Engineers, PC to prepare a plan for and submit to NYS Dept. of Health now.

Councilman Raeder questioned the costs for tank controls & generator cost differences between the Denver Water and Grand Gorge/Roxbury Water projects.  Harrington will look into the matter.

Budget Officer Carolynn Faraci stated the current 2017 Tentative Budget is well under the tax cap levy of .68%.

Councilwoman Murray questioned the General Fund Constable contractual line that will be looked into further by the Budget Officer for response.

A change was made to Roxbury Sewer for the amount to raise by tax being $41,471.70 per the DEP approved budget and rate formulas.

No changes were made to any salaries in the Tentative Budget.

Supervisor Hynes reported the County Budget is currently expected to increase 3% but it is being worked on to lower it.

The Town Board again discussed the Auctions International high bids for the 1972 Ford tractor with mower at $3,700 and the old lights from the highway garage at $62.50.

RESOLUTION#78-APPROVE EQUIPMENT & LIGHTS SALE AT AUCTION

On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board approves the sale of the following items to the high bidders on the Auctions International site: 1972 Ford Tractor with mower $3,700 and several old lights from the highway garage for $62.50.”

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

Discussion took place on adopting a Grievance Procedure Policy per Section 504 of the Rehabilitation Act of 1973 pertaining to persons believing to have been subjected to discrimination on the basis of disability.  Said policy is required for future Office of Community Renewal funding.

RESOLUTION #79-ADOPT SECTION 504 GRIEVANCE PROCEDURE

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) of the U.S. Department of Health and Human Services prohibits discrimination due to disability to participate in any program or activity receiving Federal financial assistance ; and

WHEREAS it is the policy of the Town of Roxbury not to discriminate on the basis of disability;

NOW, THEREFORE BE IT RESOLVED, the Town of Roxbury adopts an internal grievance procedure providing for prompt and equitable resolution of complaints alleging any action prohibited by Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) of the US Department of Health and Human Services.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

Supv. Hynes distributed a list of NYCDEP land purchases in Delaware County to date.

On motion of Edward Raeder second by Carol Murray the meeting adjourned at 8:45 pm.

THIS IS A TRUE COPY
__________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Roxbury Historic Preservation Commission Unapproved Meeting Minutes - October 15, 2016

UNAPPROVED MINUTES

ROXBURY HISTORIC PRESERVATION COMMISSION

A meeting of the Roxbury Historic Preservation Commission was held October 15, 2016, at 10:15 a.m. at the Roxbury Town Hall.  Present Lewis Wendell, Chairman, Commission Members Nicole Haroldson and Doug McLaurine. Also present Carolynn Faraci, Commission Clerk.

Wayne Bank has not submitted their application on Phase Two for the sign on the front lawn.

Doug McLaurine asked questions about the work he will be doing after the purchase of Jerome Liberatore Property located at 53587 State Highway 30, Roxbury, New York 12474.

Kingdon Gould and the O’Connor Foundation each provide Five thousand for the five historical signs to be placed in Roxbury.  The signs will be located at Roxbury Arts Group, Enderland, Roxbury Railroad Depot, Jay Gould Memorial Reformed Church and Family Home (5005 Vega Mountain Road).

There will be paper maps showing where the Historical signs will be placed in the Town of Roxbury.

On motion of Doug McLaurine, seconded by Nicole Haroldson meeting adjourned at 10:30 am…

AYES-3 Doug McLaurine, Nicole Haroldson, Lewis Wendell
NAYS-0

Notice - Roxbury Planning Board October 19, 2016 Meeting Canceled

NOTICE

The Town of Roxbury Planning Board meeting scheduled for October 19, 2016 has been canceled due to having no business to discuss.  The next meeting of the Planning Board is scheduled to be held November 16, 2016 at 7:30 pm at the Town Hall.

By Order of the Planning Board
Phillip Zorda, Chairman
Dated: Oct. 13, 2016

Roxbury Town Board Meeting Agenda - October 10, 2016

ROXBURY TOWN BOARD
Regular Meeting
October 10, 2016
Town Hall

Call To Order 7:30 pm Regular Meeting

Minutes September 12th Public Hearings & meeting

Requests to Speak:

Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources

Old Business

New Business

Letters to the Board:

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution-Town Clerk monthly report for September 2016
·       Resolution-Supervisor’s monthly report for August 2016
·       Resolution-Assessor’s monthly report for September 2016
·       Resolution-Building Inspector monthly report for September 2016
·       Resolution-monthly water receipts report for September 2016
·       Resolution-Justice Court monthly report for September 2016
·       Resolution-hire new school crossing guard
·       Resolution-Fuel Oil bids
·       Resolution-schedule Public Hearing Local Law to override tax cap levy for 2017 Budget November 10th @_______pm
·       Resolution-schedule Public Hearing 2017 Preliminary Budget for November 10th @_______pm
·       Resolution-health insurance rates
·       Reimbursement from NYMIR $1,428
·       2017 Tentative Budget has been distributed to Town Board
·       Fiscal Stress report from State
·       Highway Dept. vacancy
·       Quarterly Dog Control Officer Report-no issues found
·       April 2016 Tax Collection bank interest
·       GG Tire sewer hookup

REMINDER:    2017 Tentative Budget Workshop Monday October 17th @ 7:00 pm

November Regular Meeting is Thursday the 10th

Roxbury Planning Board Meeting Minutes - August 17, 2016

August 17, 2016 Meeting Minutes

Roxbury Town Board Approved Meeting Minutes - September 12, 2016

APPROVED MINUTES

September 12, 2016

Two Public Hearings and the regular meeting of the Town Board were held September 12, 2016 at 7:15 pm at the Town Hall.  Present were:  Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Dpty. Hwy. Supt. William Sprague, Assessor Robert Breglio, Parks Clerk Carolynn Faraci, Attorney Kevin Young and 2 residents.  Absent: Hwy. Supt. Neil German (due to illness) and Building Inspector William Walcutt.

The Public Hearing for closeout of the 2012 Community Development Block Grant (CDBG) was called to order at 7:15 pm.  The notice calling for the hearing was read.  Margaret Ellsworth of the M-ARK Project Inc. discussed the project that funded 18 housing rehabilitation projects in the Town of Roxbury.  The total cost including administration fees was in the amount of $400,000.

No comments were heard in favor of or against closeout of the program.

The Hearing closed at 7:22 pm.

Four additional residents arrived.

The Public Hearing for comments on submission of an application to NYS Homes and Community Renewal for a new CDBG for housing rehab was called to order at 7:25 pm.  The notice calling for the hearing was read.  Margaret Ellsworth discussed the program and recommends submitting for only a $200,000 grant for 6-8 projects as there were only a few homeowners that were not able to be served by previous program funds. Maureen Sauveur expressed concerns with the homeowner application process and getting put on a waiting list.  Ellsworth will look into the matter.  Town Board members spoke in favor of submitting another application. No comments were heard against submitting the application.

The Hearing closed at 7:34 pm.

The regular meeting was called to order at 7:34 pm.

The Minutes of the August 8, 2016 meeting were approved on motion of Gene Cronk second by Allen Hinkley.

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

One additional resident arrived.

William and Patricia Davis were present to discuss issues they have with property they purchased next to their home in Grand Gorge.  They purchased the property from Federal National Mortgage Assoc. in March of 2016 for $4,500 and removed the house in May 2016.  Issues pertain to the house having been condemned and notice posted by the Building Inspector in 2013 and currently having an assessed value of $44,800 that they were unaware of upon the purchase and  that they will now be responsible for paying 2016 School Tax and 2017 Town/County taxes on.  Assessor Robert Breglio upheld his assessment referencing Real Property Tax Law as it pertains to the house still standing as of March 1, 2016 (taxable status date), conditions of the structures, value of the primary acre with municipal water and sewer and that the Building Inspector had stated at an October 2015 Town Board meeting that the property was now in acceptable condition to him per his inspection.  Breglio also added the owner’s were aware of the Grievance process having been in to speak with him regarding their primary residence assessment and further stated the assessment on the new property will decrease on March 1, 2017 due to the house being removed and will only reflect the primary acre and garage unless the owners decide to combine the two properties for taxable purposes which would further remove the second primary acre value. Attorney Young agreed with the Assessor’s interpretation of the tax law regarding the matter.  The Davis’s also had issues with the Building Inspector not returning calls and not responding with requests for copies of building permits and plans that would now make the property condition acceptable.  The Town Board will contact the Building Inspector regarding the issues raised and to attend the next meeting to discuss the matter further.

Assessor Robert Breglio spoke about items from his written report to the Town Board including issues with people not getting building permits for required work and therefore the Assessor not knowing about the work until viewing changes on real estate sale listings.  He also discussed issues with the STAR check program that is now being administered by the State.

Attorney Kevin Young stated having received a report from Chazen regarding NYCDEP sewer collection system values.  The matter will be discussed further at a later date for future assessments.

Highway Supt. Neil German was absent but Deputy Hwy. Supt. William Sprague reported stone and oiling for this year has been completed, the Hwy. Supt. would like to post an old tractor with mower and old garage light fixtures for sale on the Auctions International site, requested the Town sell the carriages being stored at the old highway garage because they have not been used in several years and it would clear storage space for highway materials/equipment,  the Highway Supt. is requesting Ralph Sprague to fill the Highway Mechanic vacancy and they are waiting on the rest of the parts to fix the truck damaged by the Town of Middletown.

RESOLUTION #64-USED MOWER & LIGHT FIXTURES TO ONLINE AUCTION

On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, The Town Board authorizes the Highway Supt. to post the 1972 Ford 2000 tractor & mower and the highway garage halogen light fixtures for sale on the online Auctions International site to obtain bids for same.”

AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

RESOLUTION #65-UPGRADE RALPH SPRAGUE TO HWY. MECHANIC

On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:

“WHEREAS, there exists a vacancy in the position of Highway Mechanic due to the retirement of Edward Docskalik; and

WHEREAS, Ralph Sprague currently holds the position of Mechanic’s Assistant;

NOW, THEREFORE BE IT RESOLVED, the Town Board appoints Ralph Sprague from Mechanic’s Assistant to the position of Mechanic effective September 13, 2016 at a rate of pay of $21.22/hour.”

AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

Dpty. Supt. Sprague requested filling the current vacancy in the Highway Dept.  He was directed to have the Hwy. Supt. make his recommendation to the Town Board.

Parks Clerk Carolynn Faraci reported there are still four events booked for the pavilion this year, has six events already booked for next year, the flower boxes on Main Street will soon be getting filled with mums and stated the dollhouse windows are still out being repaired.

Brian Perazone expressed concerns with event signs being posted on the Veterans Memorial property and requested the Town Board enact a law with penalties that would prevent such posting.  The Attorney will look into doing a local law on the matter.

Supervisor Hynes stated the water running across the pony farm driveway in Grand Gorge was due to an open valve on the old Frevert Well waterline.  The valve has been shut off.

Supervisor Hynes also reported a leak still exists on the Roxbury waterline in between the school and Benecke residence and is expected to be repaired soon.

Attorney Young is still awaits a response from NYCDEP regarding costs for Grand Gorge Tire to hook up to the Grand Gorge DEP sewer line.

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Town Clerk’s monthly report for August 2016 in the amount of $2,647.16 (Town Clerk $1647.16 and Building Permits $1,000.00)

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

On motion of Gene Cronk second by Allen Hinkley the Town Board approved the Supervisor’s monthly reports for June and July 2016.

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

On motion of Gene Cronk second by Edward Raeder the Town Board approved the Assessor’s monthly report for August 2016.

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector’s report for August 2016.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Gene Cronk the Town Board approved the Water Receipts monthly reports for August 2016 in the following amounts: Denver $651.42; Grand Gorge $487.64 and Roxbury $1,061.07.

AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Justice Court monthly reports for July 2016 in the amount of $2,667.00 and August 2016 in the amount of $3,855.50.

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

No action was taken on hiring a School Crossing Guard as no applications have been received.

RESOLUTION #66-SCHEDULE BUDGET WORKSHOP

On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, the Town Board will hold a Special Meeting on October 17, 2016 at 7:00 pm at the Town Hall to conduct a Budget Workshop on the 2017 Tentative Budget and to discuss any other business that may come before the Town Board.”

AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

RESOLUTION #67-ADVERTISE BIDS FOR FUEL OIL

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board authorizes advertising for sealed bids for fuel oil for the 2016/2017 heating season; and

BE IT FURTHER RESOLVED, said bids must be received before 2:00 pm on October 7, 2016 at which time they shall be opened; and

BE IT FURTHER RESOLVED, any award will be made at the regular monthly meeting of the Town Board to be held October 10, 2016.”

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

RESOLUTION #68-RE-APPOINT GOCKEL TO BOARD OF ASSESSMENT REVIEW

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“RESOLVED, the Town Board re-appoints Henry Gockel to the Board of Assessment Review for the five year term 10/1/16-9/30/21.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

No action was taken on renewing the health insurance plans as the State has not yet accepted the proposed rates.

RESOLUTION #69-CLOSEOUT OF 2012 CDBG PROGRAM

On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:

“WHEREAS, in 2012 the Town of Roxbury was awarded a Community Development Block Grant (CDBG) Project #1004HR64-12 for owner occupied housing rehabilitation from NYS Homes and Community Renewal in the amount of $400,000; and

WHEREAS, the program was administered by the M-ARK Project, Inc. on behalf of the Town of Roxbury; and

WHEREAS, all work was completed and final funds were dispersed in October 2015; and

WHEREAS, funds were dispersed to eighteen homeowners in the amount of $351,000 and for administration in the amount of $49,000; and

WHEREAS, a Public Hearing on closeout of the program was advertised in the Catskill Mountain News; and

WHEREAS, the Public Hearing was held September 12, 2016 at 7:15 pm at the Town Hall; and

WHEREAS, no negative comments were heard on the closeout of the 2012 CDBG Program,

NOW, THEREFORE BE IT RESOLVED, the Town Board of the Town of Roxbury officially closes out 2012 CDBG Project #1004HR64-12.”

AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

RESOLUTION #70-NEW APPLICATION FOR CDBG PROGRAM FUNDS

On motion of Carol Murray second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, the Town Board Town of Roxbury wishes to submit an application to NYS Housing and Community Renewal for a Community Development Block Grant (CDBG) for owner occupied home repair in the amount of $200,000; and

WHEREAS, the notice of the Public Hearing was advertised in the Catskill Mountain News; and

WHEREAS, the Public Hearing was held September 12, 2016 at 7:25 pm at the Town Hall; and

WHEREAS, there were no negative comments heard at the Public Hearing for application to NYS Housing and Community Renewal;

NOW, THEREFORE BE IT RESOLVED, the Town Board authorizes an application to NY Homes and Community Renewal for a Community Development Block Grant (CDBG) for owner occupied home repair not to exceed $200,000; and

BE IT FURTHER RESOLVED, the Town Board authorizes the M-ARK Project, Inc. as a sub-recipient to administer the program.”

AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0

RESOLUTION #71-EQUIPMENT DESTRUCTION LIST

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board authorizes the following equipment for destruction as non-working from the Highway Dept Office: Brother Model 575 Fax Machine Serial #U61227A4W711923.”

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

To apply for the County Clean Sweep Program for hazardous wastes applicants must register with the program through September 15, 2016.

A Tire Day has been scheduled for October 15, 2016, 8:00 am -4:00 pm at the Roxbury Highway Garage.  It is being done jointly with the Town of Middletown.  Requirements for use: Town of Roxbury or Town of Middletown residents only, Transfer Station Permit required, will take tires fitting up to 17” wheels, rims must be removed and a limit of 10 tires per household.

Attorney Young stated Attorney Beebe acknowledges that he will receive no payment for the NYCDEP collection system assessment work until completed and the Town Board accepts the terms of the agreement.

Joseph Resch requested the Town Board have the Civic Center gym floor refinished and to have the gym repainted the original school colors of green and white.  Supervisor Hynes will check with Alan Davis of Roxbury School regarding the matter on what materials to use on the floor.

Sam Maniscalco’s car received bumper and gas tank damage from stones that came from a Town of Roxbury dump truck when the tailgate opened unknowingly to the truck driver.  Attorney Young was directed to prepare General Release papers for the car owner to sign, based upon his copies of estimates, and the Town will pay the damages outright to the owner.

On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:

General #422-475 – $49,480.10
Denver Water #54-59 – $2,081.00
Highway #186-209 – $321,359.38
Roxbury Sewer #57-67 – $30,075.12
Roxbury Water #66-74 – $4,035.56
Denver Sewer #77-85 – $16,263.33
Grand Gorge Water #68-76 – $3,381.85
Special Lights #13-14 – $2,087.84

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the meeting adjourned at 8:41 pm.

THIS IS A TRUE COPY
___________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Notice - 2016 Tire Day

NOTICE
TOWN OF MIDDLETOWN AND TOWN OF ROXBURY RESIDENTS
TIRE DAY

Saturday October 15, 2016
8:00 am – 4:00 pm
Roxbury Highway Garage
52508 State Hwy. 30, Roxbury, NY

Conditions for acceptance:  Town of Middletown or Roxbury residents only, Transfer Station Permit required, will take tires fitting up to 17 inch wheels, rims must be removed, limit 10 tires per household.

Patricia Kelly, Town Clerk                                                                     Diane Pickett, Town Clerk
Town of Middletown                                                                                  Town of Roxbury
845-586-4566                                                                                        607-326-7641

Roxbury Town Board Special Meeting - October 17, 2016

NOTICE

The Town Board, Town of Roxbury, will hold a Special Meeting on October 17, 2016 at 7:00 pm at the Town Hall for the purpose of conducting a Budget Workshop on the 2017 Tentative Budget and to discuss any other business that may come before the Town Board.

Diane Pickett
Town Clerk
Dated:  September 14, 2016

Bid Notice - Sealed bids for approximately 6,000 gallons +/- of No. 2 Fuel Oil

BID NOTICE

Pursuant to Section 103 of the General Municipal Law, the Town Board, Town of Roxbury, will receive sealed bids for approximately 6,000 gallons +/- of No. 2 Fuel Oil to be delivered as needed to various buildings in the Town.  This bid will be for the 2016 / 2017 heating season.

All bids must meet New York State specifications and must be accompanied by a certificate of non-collusion.

Bids shall be marked “FUEL OIL BID” and must be received at the Town Clerk’s Office, PO Box 189, 53690 State Hwy. 30, Roxbury, NY  12474 no later than 2:00 pm on October 7, 2016 at which time they shall be opened.  The bid will be awarded at the Regular Monthly Meeting of the Town Board to be held October 10, 2016 at 7:30 pm at the Town Hall.

The Town Board reserves the right to reject any and all bids.

By Order of the Town Board
Town of Roxbury
Diane Pickett, Town Clerk
Dated: September 14, 2016

Roxbury Town Board Public Hearing and Regular Meeting Agenda - September 12, 2016

ROXBURY TOWN BOARD
Public Hearing
Regular Meeting
September 12,  2016
Town Hall

Call To Order 7:15 pm  Public Hearing – CDBG Program Closeout

7:25 pm Public Hearing – application for new CDBG Program

7:30 pm Regular Meeting

Minutes August 8th meeting

Requests to Speak:
Patricia Davis – property purchase

Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board
Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution-Town Clerk monthly report for August 2016
·       Resolution-Supervisor’s monthly report for June & July 2016
·       Resolution-Assessor’s monthly report for August 2016
·       Resolution-Building Inspector monthly report for August 2016
·       Resolution-monthly water receipts report for August 2016
·       Resolution-Justice Court monthly report for July  2016
·       Resolution-hire new school crossing guard
·       Resolution-schedule budget workshop in October
·       Resolution-advertise bids for 2016/2017 fuel oil to be opened October 7th @ 2:00 pm
·       Resolution-reappoint Henry Gockel Brd of Assessement Review 10/1/16-9/30/21
·       Resolution-health insurance rates
·       Resolution – closeout of 2012 CDBG housing repair program
·       Resolution – application for new CDBG housing repair program
·       Resolution-equipment destruction list
·       Resolution-Hwy. Supt. request for filling Hwy. Mechanic vacancy
·       Highway Dept. vacancy
·       Clean Sweep-residences must register by Sept. 15th
·       Schedule Tire Day
·       Beebe invoices
·       Status Grand Gorge Tire sewer hookup

Potluck luncheon at the Roxbury Library on Tuesday, September 13, 2016

FOR IMMEDIATE RELEASE
Contact Person: Dian Seiler, Director, Roxbury Library
Telephone and Fax: (607)-326-7901

The Roxbury Library Association will open the 2016-2017 RLA Tuesday Forum season with a potluck luncheon at the Roxbury Library on Tuesday, September 13, 2016, at 12:00 noon. RLA Tuesday Forum Coordinator Susan Whittenburg cordially requests that each attendee bring a covered dish to pass, as well as a place setting. Following the potluck luncheon,
September 2016 RLA Tuesday Forum attendees will plan and schedule programs and activities for the upcoming 2016-2017 RLA Tuesday Forum season.

The Roxbury Library Association welcomes the public to all RLA Tuesday Forum programs, activities, and gatherings, which are free of charge.

Located at 53742 State Highway 30, the Roxbury Library is directly opposite the town’s United Methodist Church on Main Street.

For details about the September 13, 2016, potluck luncheon and about upcoming RLA Tuesday Forum programs, activities, and gatherings, please contact Roxbury Library Director Dian Seiler or Roxbury Library Clerk Helen Faraci at (607)-326-7901.

Notice of Special Election - Grand Gorge Fire District

NOTICE OF SPECIAL ELECTION

GRAND GORGE FIRE DISTRICT IN THE TOWN OF ROXBURY, DELAWARE COUNTY, NEW YORK

NOTICE IS HEREBY GIVEN pursuant to the Town Law of the State of New York that a special election of the qualified voters of the Grand Gorge Fire District in the Town of Roxbury, Delaware County, New York will be held at the Grand Gorge Fire House located at 60753 State Hwy 30 South, Grand Gorge New York 12434 in the Town of Roxbury, New York on September 20, 2016, between the hours of 6:00 o’clock p.m. and 9:00 o’clock p.m. to vote on the Bond Resolution of the Board of Fire Commissioners adopted August 3, 2016, with the ballot to be in substantially the following form:

Shall the resolution entitled “BOND RESOLUTION DATED AUGUST 3, 2016. A RESOLUTION AUTHORIZING THE ACQUISITION OF A CUSTOM PUMPER TANKER TRUCK AT A MAXIMUM COST OF $325,000 WITH A PERIOD OF PROBABLE USEFULNESS OF 20 YEARS; AUTHORIZING THE ISSUANCE OF SERIAL BONDS OF THE GRAND GORGE FIRE DISTRICT, IN THE TOWN OF ROXBURY, DELAWARE COUNTY, NEW YORK IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $325,000 PURSUANT TO THE LOCAL FINANCE LAW TO FINANCE SUCH COST; AND DELEGATING CERTAIN POWERS IN CONNECTION THEREWITH TO THE FIRE DISTRICT TREASURER” be approved?

Yes ________
No ________

A copy of the text of such bond resolution may be obtained from the Fire District Secretary.

Those who are qualified to vote on the aforementioned proposition are registered voters of the Grand Gorge Fire District who shall have resided in said Fire District for the period of thirty (30) days next preceding such election.

Dated: August 17, 2016

By Order of the Board of Fire
Commissioners of the
Grand Gorge Fire District in the Town of Roxbury, Delaware County, New York

By: Gail Miner, Fire District Secretary

Roxbury Planning Board Minutes - July 20, 2016 Meeting

July 20, 2016 Meeting Minutes