ROXBURY TOWN BOARD Regular Meeting October 9, 2017 Town Hall
ROXBURY TOWN BOARD
Regular Meeting
October 9, 2017
Town Hall
Call To Order 7:30 pm Regular Meeting
Minutes September 11th Meeting
Requests to Speak:
Department Reports:
Water / Sewer
Board
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business Munsell letter re: water charges
Water leak by Greg Stock residence
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
Resolution-Town Clerk monthly report for September 2017
Resolution-Supervisor’s monthly report for August 2017
Resolution-Assessor’s monthly report for September 2017
Resolution-Building Inspector monthly report for September 2017
Resolution-monthly water receipts report for September 2017
Resolution-Justice Court monthly report for August 2017
Resolution- Fuel Oil Bid
Resolution- Civic Center Roof bid
Resolution-Schedule Public Hearing Local Law revised road takeover specs
Resolution-Schedule Public Hearing 2018 Preliminary Budget Nov 9th @ 7:00 pm
Resolution-fill vacancy on RHPC with term thru 12/31/19
Reminder-2018 Tentative Budget Workshop October 16th @ 7:00 pm
Tire Day @ Highway Garage October 14th 8 am – 4 pm
Clean Sweep program must register October 1-15th
Denver-GG-Roxbury water projects status
OTHER REMINDERS
Highway Contract expires 12/31/17
Water & Sewer Operator Agreements (LVDV Operations) expire 12/31/17
(new ones need to be in place by 9/1/17 for 2018 budgeting purposes)
July 2017 Planning Board Minutes
Roxbury Town Planning Board Meeting Roxbury Town Hall
July 19, 2017
The regular meeting of the Town of Roxbury Planning Board was held July 19, 2017 at 7:30 pm at the Roxbury Town Hall.
Present: Chairman Phillip Zorda, Members Robert Cole, Brad Zambri, David Cowan and Edward Hinkley, Kristin Janke-Schneider of the Delaware County Planning Department.
Absent: Joseph Farleigh, Jean Stone
Brian Murray, a town landowner, was also present. The meeting was called to order at 7:30 pm.
The Minutes of the June 21, 2017 meeting were approved on motion of Dave Cowan second by Robert Cole.
AYES-5 Cowan, Cole, Zambri, Hinkley, Zorda
NAYS-0
Sketch Map No. 157.3-2-25
Mary Ann Todd – Lake St. – 2 lot subdivision
A sketch plan of a 2 lot subdivision prepared by Victor Fairbairn for Mary Ann Todd was reviewed. It was proposed that the commercial kitchen and a 0.21 acre parcel be subdivided from the original lot, leaving the residence on the remaining 0.51 acre parcel. Concerns were raised about access to the kitchen and the ability to install separate sewer and water connections to the kitchen within the kitchen parcel.
On motion of Robert Cole second by Dave Cowan, the Planning Board denied the subdivision as shown on the sketch map.
AYES-5 Cowan, Cole, Zambri, Hinkley, Zorda
NAYS-0
Brian Murray owns parcel 1157.-3-8.1 upon which a small airstrip exists. He discussed his ideas for expanding the airstrip.
On motion of Brad Zambri second by Edward Hinkley the meeting adjourned at 8:00 pm.
October 2017 Roxbury Library Association Tuesday Forum Program
FOR IMMEDIATE RELEASE
Contact Person: Dian Seiler, Director, Roxbury Library
Telephone and Fax: (607)-326-7901
On Tuesday, October 10, 2017, at 1:00 p.m., at the Roxbury Library,
Roxbury resident Wheldon J. Farleigh will offer a talk on Woodchuck Lodge
for the October 2017 Roxbury Library Association Tuesday Forum program.
Regular RLA Tuesday Forum attendees will provide refreshments following
Mr. Farleigh’s presentation.
The Roxbury Library Association welcomes the public to all RLA Tuesday
Forum programs, activities, and gatherings, which are free of charge.
Located at 53742 State Highway 30, the Roxbury Library is directly
opposite the town’s United Methodist Church on Main Street.
For details about the Tuesday, October 10, 2017, RLA Tuesday Forum program
and about upcoming RLA Tuesday Forum programs, activities, and gatherings,
please contact Roxbury Library Director Dian Seiler or Roxbury Library
Clerk Helen Faraci at (607)-326-7901.
NOTICE AND INSTRUCTIONS TO BIDDERS
Sealed bids will be received by the Town of Roxbury, hereinafter referred to as the "Owner," until 2:15 PM, Friday, October 6, 2017, at the Town Clerk’s Office, 53690 State Highway 30, Main Street, Roxbury, NY 12474, at which time said bids will be publicly opened and read aloud for Grand Gorge Civic Center Roof Replacement:Contract No. 1 – Roof ReplacementUnder the Base Bid, Contract No. 1 shall include all tools, labor, material and equipment necessary to:Remove existing membrane roof on the lower roof of Civic Center, repair decking, provide new membrane roof with all required appurtenances, and dispose of all materials removed. Approximate lower roof area is 6300 SF.Additive Alternate No. 1 will add the upper roof of the Civic Center to the project. Approximate upper roof area is 4300 SF.
All bids must be made on the blank form of proposal attached hereto.
A bidder may withdraw any proposal submitted prior to the hour set for the closing of the bids provided the request is signed in a manner identical with the proposal being withdrawn.
The Owner will be responsible for payment in accordance with the terms of the contract when the work is completed.
The Owner is exempt from New York State sales taxes on material, supplies, and equipment to be permanently incorporated in the Work. Tax Exemption No. 15-6001121. Said taxes shall not be included in the Bid.
A complete set of Bidding and Contract Documents may be obtained from Lamont Engineers upon payment of a $50.00 deposit. Full deposit refund for the returned set will be made provided that the complete set of Bidding and Contract Documents (Project Manual) is returned to Lamont Engineers, postage paid and in good condition within 30 days after Bid Opening. Any sets returned after the 30-day period are non-refundable. Additional sets of Bidding and Contract Documents may be obtained upon payment of a $25.00 deposit for each set. Deposits for additional sets will be returned less the actual cost of reproduction if the complete sets are returned in good condition within the 30-day period. Requests for delivered sets of Bidding and Contract Documents will be honored overnight upon receipt of a non-refundable fee of $25.00 per set for handling and delivery.
Prospective bidders who obtain electronic project documents are responsible to contact Lamont Engineers, P.C. to register their contact information on the project documents distribution list for the purposes of receiving bidding Addenda and other bidding information.
The Town Board of the Town of Roxbury reserves the right to waive any informalities or irregularities in the bids received and to reject any or all bids without explanation.
A Pre-bid meeting will be held with the Engineer at the Grand Gorge Civic Center (60933 State Highway 30, Grand Gorge) on Thursday, September 28th, 2017 at 10:00 AM (see Document 00860 for Location Map). Please refer all questions to Michael D. Harrington, Principal Engineer, Lamont Engineers, P.C., (518) 234-4028.
Date: September 20, 2017
Town Board
Town of Roxbury
Roxbury Town Board Unapproved Meeting Minutes - September 11, 2017
UNAPPROVED MINUTES
September 11, 2017
A Public Hearing and regular meeting of the Town Board were held September 11, 2017 beginning at 6:45 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Neil German, Parks Clerk Carolynn Faraci, Assessor Clerk Stephanie Seminara and 4 residents. Absent: Attorney Kevin Young.
The Public Hearing was called to order at 6:45 pm with the notice being read. The Hearing was called to hear all comments on submitting a Community Development Block Grant (CDBG) to NYS Homes and Community Renewal for $400,000 in financial assistance for housing rehab for low-moderate income residents. Margaret Ellsworth of the M-ARK Project, Inc. was present to discuss the program adding the M-ARK Project would also be administering the project for the Town if CDBG funding is approved. All Board members were in favor of the application. With no other comments being heard for or against the application, the hearing closed at 6:50 pm.
The regular meeting was called to order at 7:00 pm as approved by the Town Board by resolution at the August 14, 2017 meeting.
One more resident arrived.
The Minutes of the August 14, 2017 meeting were approved on motion of Gene Cronk second by Allen Hinkley.
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Everett Farrell of the Delaware County Planning Board and Ben Gales of Delaware County Soil & Water Conservation showed a power point presentation for a no cost flood mitigation program. The program was discussed as well as the process and funding. The Board was in favor of the program that would identify and address stream issues that have caused problems with flooding, one specifically being Vega Mountain Stream. A Commission would be established, most likely the Town Board, to determine what projects could be looked into under the program.
One more resident arrived.
Maureen Sauveur expressed safety concerns at Mountainside Creamery with trucks entering and exiting the facility, requested better signage and requested speed reduction signs in that area. Supv. Hynes will contact NYS DOT on the matter.
Highway Supt. Neil German reported crews will be finishing stone & oil roads this week, the new employee starts work tomorrow, crews continue mowing, installing culverts and getting ready for winter, the new roller has arrived and stated they have stoned and oiled approximately 15 miles of road this year.
FEMA reimbursement paperwork has been completed for the March 2017 snowstorm. The Town is submitting for $50,000.
Councilman Hinkley reported steel near the C&D box at the Transfer Station is sticking out again. The Highway Supt. said he will have it re-welded. Supv. Hynes added the overhead door to be repaired will be done as soon as the company gets a lift to work on it.
Carolynn Faraci of the Parks Dept. had no news to report.
Assessor Clerk, Stephanie Seminara reported concerns with assessor program (RVS & Citrix) having been compromised and has been alerted by County Real Property Tax Services not to make any information changes in the system until their IT Dept. looks into the matter.
Supv. Hynes stated a possible leak has been detected by the Pressure Reducing Valve (PRV) building in Grand Gorge. Samples will be taken to be tested for chlorine and further sound testing will be completed this week with assistance from Rural Water.
Supv. Hynes reported the roof is still leaking at the Civic Center even though the drains have been cleaned out.
Joseph Resch of the Grand Gorge Business Association stated they will be holding a Business Expo at the Grand Gorge Civic Center on Sept. 30th 10am – 5 pm. Several local businesses are expected to attend and the Town Board was also asked to have a table and/or attend as well.
Richard Davis of the Grand Gorge Community Action group stated preparations for the annual Halloween Party at the Civic Center is expected to be discussed this week.
Discussion took place on the water bill of Agnes Thomas. She had a negative reading 7/1/17 which was the result of the meter being installed backwards by the operators. The Board authorized the Water Clerk to credit her account $23.10, the difference between usages if the meter had been recording correctly.
Supv. Hynes stated he and Lamont Eng. met with Roxbury Run Village Association regarding the Denver Water Project and they are okay with all the work being done.
Discussion took place on the request to abandon Cronk Rd. Attorney Allyssa Moody of Attorney Young’s office has researched the matter and advises the Town Board not to grant the request because it does not come under Abandonment by Dis-Use or Qualified Abandonment criteria.
Discussion took place on the program offered earlier in the meeting by Soil & Water Conservation for flood mitigation.
RESOLUTION #94-TOWN BOARD TO ACT AS COMMISSION FOR FLOOD MITIGATION PROGRAM
On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:
“WHEREAS, the Town of Roxbury desires to participate in the Flood Mitigation Program offered by Delaware County Soil & Water Conservation DCS&WC; and
WHEREAS, the program will help assist in getting funding to alleviate flooding in area identified by the Town; and
WHEREAS, said program will be at no cost to the Town of Roxbury; and
WHEREAS, the program requires a Commission be set up to identify the projects to be considered for the program;
NOW, THEREFORE BE IT RESOLVED, the Town Board agrees to participate in the Flood Mitigation Program through Delaware County Soil & Water Conservation; and
BE IT FURTHER RESOLVED the Town Board will act as the Commission to work with DCS&WC to identify projects for the program.”
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
No action was taken on the water leak near the Stock residence.
On motion of Carol Murray second by Gene Cronk the Town Board approved the Town Clerk’s monthly report for August 2017 in the amount of $2,200.12 (Town Clerk $855.12 and Building Permits $1,345.00)
AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Supervisor’s monthly report for July 2017.
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Assessor’s monthly report for August 2017.
AYES-5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS-0
On motion of Gene Cronk second by Edward Raeder the Town Board approved the Building Inspector’s monthly report for August 2017.
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Edward Raeder the Town Board approved the Monthly Water Receipts report for August 2017 in the following amounts: Denver $1,062.16; Grand Gorge $602.31 and Roxbury $1,320.58.
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Justice Court monthly report for July 2017 in the amount of $8,707.00.
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
RESOLUTION #95-RESOLUTION OF THE TOWN BOARD OF THE TOWN OF ROXBURY
AUTHORIZING THE TOWN SUPERVISOR TO EXECUTE FINANCING DOCUMENTS FOR THE FINANCING OF DENVER WATER UPGRADES
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury (the “Town Board”) determined the necessity of a project named Denver Water District Water System Improvements Project relating to the increase and improvement of the distribution facilities of the Denver Water District (the “Denver Water District Project”); and
WHEREAS, by resolution dated April 10, 2017, the Town Board authorized the Denver Water District Project at the maximum estimated cost of $1,000,000, by the issuance of the $1,000,000 bonds of the Town of Roxbury, Delaware County, New York; and
WHEREAS, the Town of Roxbury has obtained short-term financing through the New York State Drinking Water State Revolving Fund (“DWSRF”); and
WHEREAS, the Environmental Facilities Corporation has prepared the financing documents and provided them to the Town Board; and
NOW, THEREFORE BE IT RESOLVED THAT:
1. The Town Board hereby approves for execution the following financing documents:
· One (1) execution form of the $1,000,000.00 E.F.C. Drinking Water Facility Note -2017 A (Registered No. RST-1) (the “Note);
· Two (2) execution copies of the Project Finance Agreement, dated as of September 21, 2017 (the “PFA”);
· Two (2) execution copies of the Certificate of Determination, consistent with the form “Form of Certificate of Determination” which is Exhibit J to the PFA;
· Two (2) execution copies of the Supplemental Certificate of Determination, consistent with the “Form of Supplemental Certificate of Determination” which is Exhibit L to the PFA;
· One (1) execution copy of a Certification For Contracts, Grants, Loans and Cooperative Agreements, 40 CFR 34, to be executed by the Recipient; and
· One (1) execution copy of a Certification For Contracts, Grants, Loans and Cooperative Agreements, 40 CFR 34, to be executed by each contractor and subcontractor with a contract in excess of $100,000 related to the project, which is Exhibit M to the PFA.
2. The Town Supervisor is hereby authorized to execute the above listed documents to facilitate the financing of the Denver Water District Project.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
RESOLUTION #96-ADVERTISE BIDS FOR FUEL OIL
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board, Town of Roxbury, will receive sealed bids for No. 2 Fuel Oil that
must be received at the Town Clerk’s Office no later than 2:00 pm on October 6, 2017 at which time they shall be opened and any bid will be awarded at the Regular Monthly Meeting of the Town Board to be held October 9, 2017 at 7:30 pm at the Town Hall.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
RESOLUTION #97-CDBG (HUD) GRANT APPLICATION
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town of Roxbury Town Board authorizes an application to NYS Homes and Community Renewal for a Community Development Block Grant for owner occupied home repair not to exceed $400,000 and authorizes the MARK Project as a sub-recipient to administer the program.”
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Discussion took place on the renewal rates for health insurance with Excellus BlueCross BlueSheild. The new rates for the renewed policy would increase 7.88%.
RESOLUTION #98-RENEW BCBS HEALTH INSURANCE PLAN
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board approves health insurance renewal with Excellus BlueCross Blue Sheild at the following rates/month: Single $820.02, 2 person $1,640.04 and Family $2,337.06 to be effective December 1, 2017.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
Discussion took place on changes requested for the Kirkside Park Pavillion Rental Agreement. Some changes include adding a clean-up fee, noise must not go past 11:00 pm and other legal verbiage.
On motion of Allen Hinkley second by Gene Cronk the Town Board approved changes to Kirkside Park Pavillion Rental agreement effective immediately.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
An email was received from Nicole Haroldson stating she is resigning from the Roxbury Historic Preservation Commission effective immediately.
On motion of Gene Cronk second by Carol Murray the Town Board accepted the resignation of Nicole Haroldson effective immediately.
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
No action was taken to fill the vacancy on the Historic Preservation Commission.
No action was taken regarding the Munsell’s water bills.
Building Inspector Tomi Tompkins is on vacation this week so Delaware County Code Enforcement Officer Dale Downin is on call for emergencies.
RESOLUTION #99 – JUSTICE COURT AUDIT
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board, Town of Roxbury acknowledges that pursuant Section 2019-a of the Uniform Justice Court Act the records of the Town Justice Court for the year 2016 have been examined by the firm of Mostert, Manzanero & Scott, LLP; and
BE IT FURTHER RESOLVED, that said examination report shall be filed with the State of New York Unified Court System.”
AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0
RESOLUTION #100-CRONK ROAD ABANDONMENT REQUEST
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, upon research and recommendation of the Town Attorney, the Town Board will not be taking further action to abandon Cronk Road because it does not come under the criteria required for either Abandonment by Dis-Use or Qualified Abandonment.”
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
RESOLUTION #101-ADVERTISE BIDS FOR GRAND GORGE CIVIC CENTER ROOF
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board will advertise and seek sealed bids for the Grand Gorge Civic Center membrane roof replacement to be opened October 6, 2017 at 2:15 pm at the Town Hall with any award to be made at the regular meeting of the Town Board on October 9, 2017 at 7:30 pm.”
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
Discussion took place on NYS Retirement’s recent check on retirement reporting days being used for salaried elected/appointed officials. Their calculations require a revised report for the two justices and Councilman Hinkley’s times resulting in an increase or decrease of .02-.04 days/month to times that were previously reported.
RESOLUTION #102-REVISED STANDARD WORK DAY & REPORTING RESOLUTION FOR ELECTED AND APPOINTED OFFICIALS
On motion of Edward Raeder second by Gene Cronk the following resolution was offered and adopted:
“BE IT RESOLVED, that the Town of Roxbury hereby establishes the following standard work days for these titles and will report the officials to the New York State and Local Retirement System based on
their record of activities:
AYES-4 Raeder, Cronk, Murray, Hynes
NAYS-0
ABSTAIN-1 Hinkley
RESOLUTION #103-APPROVE LAMONT ENGINEER CONTRACT FOR CIVIC CENTER ROOF
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and approved:
“RESOLVED, the Town Board approves the terms of the Agreement with Lamont Engineers, PC for engineering services related to membrane roof replacement on the Grand Gorge Civic Center; and
BE IT FURTHER RESOLVED, the Town Board authorizes the Town Supervisor to execute the Agreement.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
The 2018 Tentative Budget will be sent to the Town Board after October 1, 2017 for their review.
RESOLUTION #104-SCHEDULE BUDGET WORKSHOP
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board schedules a workshop to be held October 16, 2017 at 7:00 pm at the Town Hall to discuss the 2017 Tentative Budget in preparation for the Preliminary Budget.”
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
Draft revised road takeover specs were distributed to the Town Board and will be discussed at the regular October Town Board meeting when Attorney Young is in attendance.
Denver Water Project Drawdown #1 has been submitted to NYSEFC.
Supervisor Hynes reported the Hinkley purchase for the Grand Gorge/Roxbury Water Project is still being worked on.
A letter was received from Phil Hulbert suggesting the Town Board consider having a bucket available at the Transfer Station for depositing used household batteries to be taken to the County Solid Waste Management Facility. The Town Board thought it to be a good idea.
On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Councilman Hinkley stated there has been no agreement on a new highway contract yet. It is still under negotiations as the Personnel Committee is waiting to hear back from the Highway Dept.
On motion of Allen Hinkley second by Carol Murray the meeting adjourned at 8:45 pm.
THIS IS A TRUE COPY
___________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
NOTICE
NOTICE
The Town Board, Town of Roxbury will hold a Budget Workshop on the 2018 Tentative Town Budget on October 16, 2017 at 7:00 pm at the Town Hall. The Town Board will be reviewing the Tentative Budget figures for preparation of the Preliminary Budget which will require a Public Hearing. The Town Board will also discuss any other business that may come before them.
By Order of the Town Board
Town of Roxbury
Diane Pickett, Town Clerk
Dated: September 20, 2017
BID NOTICE
BID NOTICE
Pursuant to Section 103 of the General Municipal Law, the Town Board, Town of Roxbury, will receive sealed bids for approximately 6,000 gallons +/- of No. 2 Fuel Oil to be delivered as needed to various buildings in the Town. This bid will be for the 2017/2018 heating season.
All bids must meet New York State specifications and must be accompanied by a certificate of non-collusion.
Bids shall be marked “FUEL OIL BID” and must be received at the Town Clerk’s Office, PO Box 189, 53690 State Hwy. 30, Roxbury, NY 12474 no later than 2:00 pm on October 6, 2017 at which time they shall be opened. The bid will be awarded at the Regular Monthly Meeting of the Town Board to be held October 9, 2017 at 7:30 pm at the Town Hall.
The Town Board reserves the right to reject any and all bids.
By Order of the Town Board
Town of Roxbury
Diane Pickett, Town Clerk
Dated: September 20, 2017
Roxbury Town Board Meeting Agenda - September 11, 2017
ROXBURY TOWN BOARDPublic HearingRegular MeetingSeptember 11, 2017
ROXBURY TOWN BOARD
Public Hearing
Regular Meeting
September 11, 2017
Town Hall
Call To Order 6:45 pm Public Hearing-CDBG Application
7:00 pm Regular Meeting
Minutes August 14th Meeting
Requests to Speak:
Grayden Dutcher-Delaware County Soil & Water District
Department Reports:
Water / Sewer
Board
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business Munsell letter re: water charges
Water leak by Greg Stock residence
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution-Town Clerk monthly report for August 2017
· Resolution-Supervisor’s monthly report for July 2017
· Resolution-Assessor’s monthly report for August 2017
· Resolution-Building Inspector monthly report for August 2017
· Resolution-monthly water receipts report for August 2017
· Resolution-Justice Court monthly report for July 2017
· Resolution-advertise bids for fuel oil to open October 6th @ 2:00 pm
· Resolution- CDBG Housing Rehab application
· Resolution-new Excellus BCBS Health rates effective 12/1/17 (increase 7.88%)
· Resolution-Park Pavillion Use Agreement Changes?
· Resolution-revise road takeover specs?
· Resolution-Nicole Haroldson resignation from RHPC effective 8/22/17
· Resolution-fill vacancy on RHPC with term thru 12/31/19
· Resolution-Justice Court 2016 Audit
· Resolution-Cronk Road abandonment request
· Denver-GG-Roxbury water projects status
OTHER REMINDERS
Highway Contract expires 12/31/17
Water & Sewer Operator Agreements (LVDV Operations) expire 12/31/17
(new ones need to be in place by 9/1/17 for 2018 budgeting purposes)
Roxbury Revelry - A Labor Day Celebration in in the Village of Roxbury
Join us for Roxbury Revelry on Sunday, Sept. 3 and experience all the wonder, fun and down home splendor of summer in one perfectly seasoned day — music in the park, eclectic shopping adventures with a cavalcade of kids' artwork
F O R I M M E D I A T E R E L E A S E
The Roxbury Arts Group Announces
A Labor Day Celebration in in the Village of Roxbury
Roxbury Revelry featuring Sara Milonovich and Daisycutter
845.586.3500 and roxburyny.com or 607-326-7608 or roxburyartsgroup.org
All the idyllic pleasures of summer packed into one perfect day
Roxbury Revelry gives you vintage base ball, concert, shopping and fireworks!
Join us for Roxbury Revelry on Sunday, Sept. 3 and experience all the wonder, fun and down home splendor of summer in one perfectly seasoned day — music in the park, eclectic shopping adventures with a cavalcade of kids’ artwork and — for all ye cranks — vintage base ball served up in the old-fashioned, no mitts allowed 19th century style.
Batter Up!
Better eat your Wheaties (or better yet, a real country breakfast at Cassie’s) before heading to the expansive green of Kirkside Park’s baseball diamond at 1 p.m. — the mitts will definitely be off for a full-throttled, double-header featuring our own hometown boys of summer, the Roxbury Nine, squaring off against local rivals from over the hill, The Mountain Athletic Club of Fleischmanns and the visiting Brooklyn Atlantics. Your whole family can savor the competitive joys of our national pastime with none of the commercialization, concession stand lines or cussin’. (Anything audible in that department will be fined a nickel, at least).
Shop Roxbury while you stroll . . .
Late afternoon, take your clan for a leisurely stroll along the historic Main Street of this “grande dame” of the Catskills. Among the stately and serene 19th century architecture, there’s also shopping galore: Roxbury General with its “gifts and necessities for every occasion”; Roxbury Wine and Spirits with a full stock of New York State’s own crafted libations; and Roundback Antiques, specializing in the finest oak furniture and accessories. All three stores will offer you a free Shop Roxbury raffle ticket just for browsing and a second ticket with any $10 purchase. Your raffle ticket will put you in the running for premium firework seating, a round of golf at Shephard Hills and a free lift ticket for Plattekill Mountain.
A Little Nashville . . . only smarter!
As the afternoon slowly glides into the gloaming, you’ll be in the perfect state of mind by 6 p.m. for a concert in Kirkside Park with Daisycutter, headlined by farm-girl-gone-to-fiddle Sara Milonovich. Sara was cutting her teeth on frets while tuning up the family tractor and she brings a strong dose of upstate realism to her songwriting. Apprenticed to Catskills fiddle legend Hilt Kelly at the tender age of nine, she used those rural roots to seed a folk sound at once gritty and lyrical, with strong multi-instrumental prowess from Andy Goessling as well as Greg Anderson on guitar, Leo Traversa on bass, and Ben Wittman on drums. A founder of RootStock to support Northeast farming communities, Daisycutter delivers a sound that is both literate and “ass-kicking.” Bring along a picnic or grab a little something from the Ate.O.Ate Food Truck, a blanket or lawn seat, sit back, and enjoy the music.
Encore: It’s a Blast
It’s going to be hard to top Daisycutter’s musical pyrotechnics, but at 8:30 the twilight skies above Kirkside with will spangled with fireworks by MTC’s very own licensed pyrotechnician Glen Faulkner and his merry band of fiery fuse-a-liers. End your evening with the oohs, aahs and starry-eyed ka-bangs of Catherine Wheels, Roman Candles and Rockets Red Glare!
Vintage base ball, sunny shopping, rollicking fok fun and fireworks to blaze the night away — all for FREE! A suggested donation of $5 will help sustain the magic of Kirkside Park events for summers yet to come.
This event is brought to you by the Town of Roxbury, in partnership with the MARK Project, the Roxbury Arts Group, and the Greater Roxbury Business Association. Funded in part by the A. Lindsay and Olive B. O’Connor Foundation, business sponsors, and individual donors.
For more information, contact Peg Ellsworth at 845.586.3500 and roxburyny.com or the Roxbury Arts Group at 607.326.7908 and roxburyartsgroup.org.
Roxbury Town Board Unapproved Meeting Minutes - August 14,2017
UNAPPROVED MINUTES
The regular meeting of the Town Board was held August 14, 2017 at 7:30 pm at the Grand Gorge Civic Center. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder and Carol Murray, Hwy. Supt. Neil German, Assessor Robert Breglio, Assessor Clerk Stephanie Seminara, Parks Clerk Carolynn Faraci, Attorney Kevin Young and 6 residents. Councilman Allen Hinkley was absent.
On motion of Gene Cronk second by Carol Murray the Town Board approved the Minutes of the July 10, 2017 meeting.
AYES-4 Cronk, Murray, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
Hwy. Supt. Neil German distributed a quote for a used Hamm roller from R.H Finke at a cost of $44,500 less trade-in of an old roller of $25,000 for a final cost of $19,500 that would be paid off in monthly payments. German also requested hiring Trent Perry to fill an HEO vacancy, further reported crews continue to stone & oil roads, clean ditches and have removed the 30 MPH signs on Hubbell Corners Rd. and replaced them with State approved 25 MPH signs.
RESOLUTION #89-PURCHASE/TRADE IN ROLLER
On motion of Carol Murray second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes the purchase of a used Hamm Model 3412 Dirt Roller from Finke Equipment. at a cost of $44,500 less $25,000 trade-in for a final cost of $19,500 to be paid in 6 monthly installments of $3,250 per month.”
AYES-4 Murray, Cronk, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #90-PERRY HIRED HIGHWAY DEPT.
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes the hiring of Trent Perry as full-time HEO on the Highway Dept. effective September 12, 2017 at a rate of $18.66 per hour plus benefits.”
AYES-4 Cronk, Raeder, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
Assessor Robert Breglio submitted a written report to the Town Board and stated he has begun checking new building permit work and status of old work in anticipation of the 2018 Tax Roll, he will now have access to the STAR credit check lists, has been making sure all exemption paperwork is in order due to the Comptroller’s office checking on same, and reported things are working out well with the new Building Inspector.
Parks Clerk Carolynn Faraci reported she met with representatives and interns from Lynhurst which is connected with Roxbury’s original Gould/Shepard properties that included a tour of the Jay Gould Church, Kirkside Adult home, Kirkside Park and Shepard Hills Golf Course. They would like to continue the tour annually as well as having the interns rotate working here. They are also planning to take some saplings of certain trees from the golf course to plant at Lynhurst as the ones there are now gone. Faraci also requested some changes to the current pavilion rental agreement as there have been some issues. Attorney Young will look into the matter and supply a draft copy to the Town Board.
Supv. Hynes reported a plugged sewer line has been repaired in Denver Sewer District. Stones and cloth wipes were the problem.
Supv. Hynes reported work has been completed on the office building at the Transfer Station and the gate continues to be worked on. Councilman Cronk expressed concerns with excessive C&D box overage charges and would like to see large contractor loads denied dumping there. The matter was discussed but no action was taken.
Tara Jo Donadio of Cornell Cooperative Extension was given the floor to do a power point presentation of the Clean Energy Program being offered through NYSERDA. The program was discussed as well as funding. No action was taken.
No action was taken on the letter received from the Munsell’s regarding their water usage and charges as we are waiting to hear back from the owners.
A letter was received from Richard Kohlberger who was also present at the meeting, and is the owner of Early Sunrise Farm on Cronk Road. He is requesting the road be abandoned allowing him to use it as a private road because it provides access only to his property and he would like to expand his farming. If abandoned, the Town would not have to maintain the road anymore and it would allow him a more secure property with no traffic coming up the road. Attorney Young will research the matter.
Attorney Young discussed DEP updating their analysis of the impact of their land purchases in the Town of Roxbury where it is the highest in Delaware County. It has been proven there has not been any major building here and the purchases appear to interfere with flood mitigation measures. Therefore, DEP will supposedly not solicit for more land purchases in the Town at this time.
Discussion took place on a letter received from Joel & Susanna Craig requesting reimbursement of plumber fees associated with a sewer line repair required on their sewer line at Roxbury Run Village last fall that was backing up into their unit. It originally appeared the problem was the responsibility of the owner, but upon further inspection it was found to be on the District’s line.
RESOLUTION #91-REIMBURSE CRAIG PLUMBER BILL
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes a reimbursement to Joel Craig, owner of Roxbury Run Village Unit 8-2, in the amount of $259.20 for plumber fees he incurred for a plugged sewer line that was found to be the responsibility of the Sewer District.”
AYES-4 Cronk, Reader, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Gene Cronk second by Edward Raeder the Town Board approved the Town Clerk’s monthly report for July 2017 in the amount of $3,061.45 (Town Clerk $471.45 and Building Permits $2,590.00)
AYES-4 Cronk, Raeder, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Carol Murray second by Edward Raeder the Town Board approved the Supervisor’s monthly report for June 2017.
AYES-4 Murray, Raeder, Cronk, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Edward Raeder second by Gene Cronk the Town Board approved the Assessor’s monthly report for July 2017.
AYES-4 Raeder, Cronk, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Carol Murray second by Edward Raeder the Town Board approved the Building Inspector’s monthly report for July 2017.
AYES-4 Murray, Raeder, Cronk, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Gene Cronk second by Edward Raeder the Town Board approved the Monthly Report of Water Receipt’s for July 2017 in the following amounts: Denver $2,951.30; Grand Gorge $3,274.42 and Roxbury $4,182.51.
AYES-4 Cronk, Raeder, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Edward Raeder second by Gene Cronk the Town Board approved the Justice Court monthly report for June 2017 in the amount of $8,912.00.
AYES-4 Raeder, Cronk, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #92-PUBLIC HEARING CDBG APPLICATION
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town of Roxbury will hold a Public Hearing on September 11, 2017 at 6:45 pm at the Town Hall, 53690 State Hwy 30, Roxbury, NY for the purpose of receiving citizen’s comments regarding the Town’s intent to apply for up to $400,000 in financial assistance to NYS Homes and Community Renewal via a 2017 Consolidated Funding Application under the Community Development Block Grant program to provide housing rehabilitation and repairs for 10 low-moderate income homeowners.”
AYES-4 Cronk, Raeder, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
The CPA’s have concluded their audit of financials for the year 2016. No major problems were found. A copy has been given to the Town Board, filed with the State Comptroller’s Office and is on file at the Town Clerk’s Office.
No action was taken on bonding for any of the water projects.
GeoLogic has completed a Data Evaluation for the Grand Gorge/Roxbury Water Project that was distributed to the Town Board and is on file at the Town Clerk’s Office.
Discussion took place on changing the start time for the September regular meeting due to having a lengthy presentation scheduled.
RESOLUTION #93-SEPTEMBER MEETING TIME CHANGE
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, the regular monthly meeting of the Town Board was scheduled to be held September 11, 2017 at 7:30 pm at the Town Hall;
NOW, THEREFORE BE IT RESOLVED, the Town Board approves changing the regular monthly meeting of the Town Board scheduled for September 11, 2017 to begin at 7:00 pm instead of 7:30 pm.”
AYES-4 Cronk, Murray, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
Discussion took place on possible changes to the road takeover specifications, partially due to assessments being at 100% now. A copy of the current specs were distributed to the Board. Attorney Kevin Young will look into the matter.
Supervisor Hynes stated the road into the Denver Water well field needs work for better ingress & egress. Michael Harrington of Lamont Engineers will get pricing to repair the road.
Supv. Hynes stated negotiations are still ongoing with the Hinkley appraisal associated with the Grand Gorge/Roxbury Water Project.
Discussion took place on being able to re-open the Roxbury Springs to supply water to Roxbury and Grand Gorge Water Districts. No word has been received from NYS Dept. of Health yet.
No action was taken on the water line repair by Greg Stock’s residence. Supv. Hynes still needs to speak with the owner.
Supv. Hynes reported the graffiti on Main Street Roxbury has been taken care of.
One more resident arrived to the meeting.
Councilwoman Carol Murray moved to go into Executive Session, Edward Raeder seconded the motion and the Town Board went into Executive Session at 9:00 pm to discuss a personnel matter. Present were: Supervisor Thomas S.Hynes, Councilmen Gene Cronk, Edward Raeder and Carol Murray and Attorney Kevin Young.
AYES-4 Murray, Raeder, Cronk, Hynes
NAYS-0
ABSENT-1 Hinkley
The Town Board and Attorney exited Executive Session where Councilman Gene Cronk moved and Edward Raeder seconded to return to the regular meeting at 9:27 pm.
AYES-4 Cronk, Raeder, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
It was stated no decisions were made on the Highway Contract.
On motion of Gene Cronk second by Carol Murray the bills were audited and ordered paid in the following amounts:
AYES-4 Cronk, Murray, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Edward Raeder second by Carol Murray the meeting adjourned at 9:30 pm.
THIS IS A TRUE COPY
____________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Carol Murray, Councilwoman
The Regular Monthly Meeting of the Roxbury Town Board - Monday September 11, 2017
NOTICE
Town of Roxbury Residents
The Regular Monthly Meeting of the Roxbury Town Board
scheduled for Monday September 11, 2017 at 7:30
has been changed to begin at 7:00 pm.
By Order of the Roxbury Town Board
Diane Pickett, Town Clerk
Dated: August 21, 2017
NOTICE OF PUBLIC HEARING 2017 Consolidated Funding Application for CDBG
NOTICE OF PUBLIC HEARING
2017 Consolidated Funding Application for CDBG
The Town of Roxbury will hold a Public Hearing on September 11, 2017 at 6:45 pm at the Town
Hall, 53690 State Hwy 30, Roxbury, NY. The purpose of this hearing is to receive citizen’s
comments regarding the Town’s intent to apply for up to $400,000 in financial assistance to NYS
Homes and Community Renewal via a 2017 Consolidated Funding Application under the
Community Development Block Grant program to provide housing rehabilitation and repairs for
10 low-moderate income homeowners. Any and all citizens are invited to attend this Public
Hearing. It is the policy of the Town of Roxbury not to discriminate on the basis of disability.
Please contact Diane Pickett, Town Clerk, at 607-326- 7641 if you need any special
accommodations and the Town will make appropriate arrangements to ensure that you can
participate in this public meeting.
Diane Pickett, Town Clerk
Town of Roxbury
Dated: August 21, 2017
ROXBURY TOWN BOARD Regular Meeting August 14, 2017
ROXBURY TOWN BOARD
Regular Meeting
August 14, 2017
Grand Gorge Civic Center
Call To Order 7:30 pm Regular Meeting
Minutes July 10th Meeting
Requests to Speak: Tara Jo Donadio-Clean Energy Communities Program
Department Reports: Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business Munsell letter re: water charges
Water leak by Greg Stock residence
New Business
Letters to the Board: Graffiti on Main Street Roxbury
Joel & Susanna Craig-Denver Sewer
Discussion from residents
Audits
ISSUES FOR DISCUSSION
Resolution-Town Clerk monthly report for July 2017
Resolution-Supervisor’s monthly report for June 2017
Resolution-Assessor’s monthly report for July 2017
Resolution-Building Inspector monthly report for July 2017
Resolution-monthly water receipts report for July 2017
Resolution-Justice Court monthly report for June 2017
Resolution-schedule Public Hearing September 11th @ ______pm for CDBG Housing Rehab Application
Resolution-advertise for bids for Kirkside Park Kitchen Construction
Amount to bond for water district projects-Denver, GG and Roxbury
Changes requested for Park Pavilion Usage Agreement
Revise Road Takeover Specs?
Denver Water Project work status
GG/Roxbury Water Project property appraisal
OTHER REMINDERS
Highway Contract expires 12/31/17
Water & Sewer Operator Agreements (LVDV Operations) expire 12/31/17
(new ones need to be in place by 9/1/17 for 2018 budgeting purposes)
Roxbury Town Board Approved Meeting Minutes - July 10 2017
APPROVED MINUTES
July 10, 2017
The regular monthly meeting of the Town Board was held July 10, 2017 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder and Carol Murray, Parks Clerk Carolynn Faraci, Assessor Clerk Stephanie Seminara, Town Attorney Kevin Young and 4 residents. Absent: Councilman Allen Hinkley (out of Town) and Highway Supt. Neil German.
The Public Hearings originally scheduled for 7:00 pm for a second hearing on Small Business Enterprise application and 7:20 pm for a second hearing on the Grand Gorge Civic Center repairs application were not needed.
The Minutes of the June 12, 2017 meeting were approved on motion of Edward Raeder second by Gene Cronk.
AYES-4 Raeder, Cronk, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
Assessor Clerk Stephanie Seminara stated the EQ Rate for 2017 is still at 100%, the Board has been given a written report from the Assessor and there are no other problems/issues to be discussed.
Parks Clerk Carolynn Faraci reported two students have started with the summer work program, vandalism on park buildings has stopped and has several bookings for the pavilion/park.
Grant Writer Peg Ellsworth was absent but submitted a written report stating she has received plans on the kitchen and will be getting the committee together to go over them. Carolynn Faraci added the kitchen will be for local grower’s use and not caterers and the Town Board will have to make decisions regarding a user’s handbook, rental pricing and other issues before the kitchen is up and running.
Highway Supt. Neil German was absent but submitted a written report stating crews continue to do stone & oil, grader patching, grading and rolling roads, he has been told the old roller is worth about $20,000-$22,000 and therefore requested instead of placing it on the auction site to sell, R.H. Finke has offered $25,000 towards a trade-in with them and they will locate any roller the Town wants. It was also reported John Bubach is planning to leave the Highway Dept. the end of July.
A few months ago, Dennis & Jackie Slater requested a reduced speed limit for Hubbell Corners Rd. to 30 MPH. A response has been received from NYS Dept. of Transportation (NYSDOT) approving of a reduced speed limit of 25 MPH. The illegally posted 30 MPH speed limit sign there now will be removed and a 25 MPH sign will be erected.
Supv. Hynes stated the new Denver Water Pressure Reducing Valve (PRV) was tested on Friday and all went well.
The baby swing at the Grand Gorge Civic Center playground has been damaged with its straps being cut off. The swing will be replaced.
Councilman Cronk again expressed concerns with not getting a receipt for his property taxes from the Tax Collector having asked for it three times and feels a receipt should be sent regardless of whether the box on the tax bill requesting a receipt is marked or not.
Richard Tunison of the Hitching Post introduced himself and stated he plans to open the restaurant on Labor Day weekend. He has submitted a notice that he will be applying for a liquor license through the State and requests a waiver of the 30 day hold from the Town Board. He discussed the renovations taking place and has already spoken with the Building Inspector and NYS Dept. of Health. The Town Board wished him well in his new venture.
On motion of Gene Cronk second by Carol Murray the Town Board approved the Town Clerk’s monthly report for June 2017 in the amount of $5,005.75 (Town Clerk $695.75 and Building Permits $4,310.00)
AYES-4 Cronk, Murray, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Carol Murray second by Edward Raeder the Town Board approved the Supervisor’s monthly report for May 2017.
AYES-4 Murray, Raeder, Cronk, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Edward Raeder second by Gene Cronk the Town Board approved the Assessor’s monthly report for June 2017.
AYES-4 Raeder, Cronk, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Edward Raeder second by Carol Murray the Town Board approved the Building Inspector’s monthly report for June 2017.
AYES-4 Raeder, Murray, Cronk, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Carol Murray second by Gene Cronk the Town Board approved the Water District receipts report for June 2017 in the following amounts: Denver Water $102.30; Grand Gorge $155.91 and Roxbury $395.57.
AYES-4 Murray, Cronk, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Edward Raeder second by Gene Cronk the Town Board approved the Justice Court monthly report for May 2017 in the amount of $4,265.00.
AYES-4 Raeder, Cronk, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #81-LIQUOR LICENSE FOR HITCHING POST
On motion of Edward Raeder second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, the Town Board has received notification that Liz’s Hitching Post LLC will be applying for NYS Liquor License; and
WHEREAS, it has been requested to waive the 30 day hold period; and
WHEREAS, a liquor license has been at that location in the past;
NOW, THEREFORE BE IT RESOLVED, the Town Board has no objections to a liquor license being issued to Liz’s Hitching Post LLC; and
BE IT FURTHER RESOLVED the Town Board will request waiver of the 30 day hold on issuance of the license from the NYS Liquor Authority.”
AYES-4 Raeder, Cronk, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
Attorney Young discussed the need for an amended Bond Resolution for the Denver Water District Project that is required by NYS EFC who we are applying to for partial funding.
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
RESOLUTION #82- A RESOLUTION AMENDING THE BOND RESOLUTION DATED JANUARY 3, 2017, AUTHORIZING THE ISSUANCE OF $400,000 BONDS OF THE TOWN OF ROXBURY, DELAWARE COUNTY, NEW YORK, TO PAY PART OF THE $1,000,000 MAXIMUM ESTIMATED COST OF THE INCREASE AND IMPROVEMENT OF THE FACILITIES OF THE TOWN’S DENVER WATER DISTRICT, TO INCREASE THE AMOUNT OF BONDS AUTHORIZED TO $1,000,000.
“WHEREAS, by bond resolution dated January 3, 2017, the Town Board of the Town of Roxbury, Delaware County, New York, authorized the issuance of $400,000 bonds to pay part of the $1,000,000 estimated maximum cost of the increase and improvement of the Town’s Denver Water District;
WHEREAS, the Town Board now desires to authorize the issuance of bonds sufficient to pay said estimated maximum cost, to permit work to proceed pending receipt of the grant monies expected to be available; NOW, THEREFORE, BE IT,
RESOLVED, by the Town Board of the Town of Roxbury, Delaware County, New York, as follows:
Section A. The Title and Sections 1 and 2 of the bond resolution of the Town of Roxbury, duly adopted by the Town Board on January 3, 2017, titled:
A RESOLUTION AUTHORIZING THE ISSUANCE OF $400,000 BONDS OF THE TOWN OF ROXBURY, DELAWARE COUNTY, NEW YORK, TO PAY PART OF THE $1,000,000 MAXIMUM ESTIMATED COST OF THE INCREASE AND IMPROVEMENT OF THE FACILITIES OF THE TOWN’S DENVER WATER DISTRICT, IN AND FOR SAID TOWN.
are hereby amended to read as follows:
A RESOLUTION AMENDING THE BOND RESOLUTION DATED JANUARY 3, 2017, AUTHORIZING THE ISSUANCE OF $1,000,000 BONDS OF THE TOWN OF ROXBURY, DELAWARE COUNTY, NEW YORK, TO PAY THE $1,000,000 MAXIMUM ESTIMATED COST OF THE INCREASE AND IMPROVEMENT OF THE FACILITIES OF THE TOWN’S DENVER WATER DISTRICT, IN AND FOR SAID TOWN.
RESOLVED, by the Town Board of the Town of Roxbury, Delaware County, New York, as follows:
Section 1. For the specific object or purpose of paying the cost of the increase and improvement of the facilities of the Town’s Denver Water District, consisting of various capital improvements to the facilities of the Denver Water District, including wellfield electrical improvements, pumping and treatment improvements, controls system improvements, pressure reducing valve vault replacement, water main and service replacements, hydrant and valve replacements, storage tank rehabilitation, emergency generators, and various building and site improvements, in the Town of Roxbury, Delaware County, New York, there are hereby authorized to be issued $1,000,000 bonds of said Town pursuant to the provisions of the Local Finance Law.
Section 2. It is hereby determined that the maximum estimated cost of the aforesaid specific object or purpose is $1,000,000, and the plan for the financing thereof is by the issuance of the $1,000,000 bonds of the Town of Roxbury, Delaware County, New York, authorized to be issued pursuant to this resolution, provided, however, that the amount of bonds to be issued shall be reduced by any grant monies received, including any amounts ultimately received from the anticipated grant from the State of New York under the New York State Water Infrastructure Improvement Act in the amount of $600,000.
Section B. The validity of such bonds and bond anticipation notes may be contested only if:
(1) Such obligations are authorized for an object or purpose for which said Town is not authorized to expend money, or
(2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with,
and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or
(3) Such obligations are authorized in violation of the provisions of the Constitution.
Section C. This resolution, which is effective immediately, shall be published in The Catskill Mountain News, the official newspaper of the Town, together with a notice of the Town Clerk in substantially the form provided in Section 81.00 of the Local Finance Law.
The question of the adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows:
Councilman Gene Cronk VOTING AYE
Councilman Edward Raeder VOTING AYE
Councilwoman Carol Murray VOTING AYE
Supervisor Thomas S. Hynes VOTING AYE
Councilman Allen Hinkley ABSENT
Attorney Young discussed the changes to the Lamont Engineering., PC agreement for the Denver Water Project.
RESOLUTION #83- RESOLUTION OF THE TOWN BOARD OF THE TOWN OF ROXBURY
AUTHORIZING A CONTRACT AMENDMENT FOR THE DENVER RUN WATER DISTRICT PROJECT AND AUTHORIZING THE TOWN SUPERVISOR TO EXECUTE CONTRACT AMENDMENT
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury (the “Town Board”) determined the necessity of a project named Denver Run Water District Water System Improvements Project relating to the increase and improvement of the distribution facilities of the Denver Run Water District (the “Denver Run Water District Project”); and
WHEREAS, by resolution dated April 10, 2017, the Town Board authorized the Denver Run Water District Project; and
WHEREAS, by resolution dated April 10, 2017, the Town of Roxbury’s Denver Water District (“DWD”) and Lamont Engineers (“Lamont”) entered into a Final Design and Construction Phase Service Contract (the “Contract”) for the Denver Run Water District Project; and
WHEREAS, the New York State Environmental Facilities Corporation (“EFC”) requires certain provisions to be included in the Contract; and
WHEREAS, Lamont revised the Contract to add a EFC/SRF Non-Construction Bid Packet (“Bid Packet”) as required by the EFC; and
WHEREAS, the Town Board has reviewed the Bid Packet; and
NOW, THEREFORE BE IT RESOLVED THAT:
The Town Board hereby approves the amendment to the Contract to include the Bid Packet.
The Town Supervisor is hereby authorized to execute a contract amendment to add the Bid Packet to the Contract.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-4 Murray, Raeder, Cronk, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #84-ANNUAL GOOD NEIGHBOR FUND REPORT
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the Annual Report of Good Neighbor funds to NYC DEP (Dept. of Environmental Protection) reflecting a balance of $274,136.20 through June 30, 2017.”
AYES-4 Cronk, Murray, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #85-BUBACH RESIGNS FROM HIGHWAY DEPT.
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board has received a letter of resignation from Highway Dept. employee John K. Bubach effective July 27, 2017;
BE IT RESOLVED, the Town Board regretfully accepts the resignation of John K. Bubach from the Highway Dept. with a last day of work to be July 27, 2017.”
AYES-4 Murray, Raeder, Cronk, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #86-TRADE IN ROLLER TO R.H. FINKE
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, at the June 12, 2017 meeting, the Town Board approved the Highway Supt. to put the old roller on the Auction’s International site for sale; and
WHEREAS, the Highway Supt. has been told the roller is worth approximately $20,000-$22,000; and
WHEREAS, the Highway Supt. has been offered $25,000 from R.H. Finke as a trade-in; and
WHEREAS, R.H. Finke will locate any roller the Town wants;
NOW, THEREFORE BE IT RESOLVED, the Town Board authorizes the Highway Supt. trade in the roller with R.H. Finke when ready to get a new/used roller; and
BE IT FURTHER RESOLVED the Highway Supt. is to get prices for the Town Board on a new or used roller from R. H. Finke.”
AYES-4 Cronk, Raeder, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #87-SUPPORT GRANT APPLICATION FOR GOULD CHURCH
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“NOW, THEREFORE, BE IT RESOLVED, that the Town of Roxbury recognizes that the Jay Gould Reformed Church is a prominent historic structure and community asset located on the highly visible State Route 30/Main Street corridor and greatly contributes to the character of Roxbury; and
BE IT FURTHER RESOLVED, that the Town of Roxbury fully supports the proposal being submitted to the NYS Office of Parks, Recreation and Historic Preservation for funds to make repairs to this valuable historic resource.”
WHEREUPON the resolution was put to a vote as follows:
AYES-4 Raeder, Murray, Cronk, Hynes
NAYS-0
ABSENT-1 Hinkley
No action was taken on the water line repair by the Greg Stock residence. Supv. Hynes is to speak with the homeowner.
No action was taken on the Grand Gorge/Roxbury water project property appraisal. Supervisor Hynes is to meet with the landowner.
Discussion took place on the building permit fee for NYC DEP’s $6M project at the Grand Gorge Sewer Plant.
RESOLUTION #88-NYCDEP BUILDING PERMIT FEE
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board accepts the Building Inspector’s calculation of the building permit fee of $9,375 for NYCDEP’s application for repairs/alterations at the Grand Gorge Sewer Plant.”
AYES-4 Raeder, Murray, Cronk, Hynes
NAYS-0
ABSENT-1 Hinkley
An inspection conducted by the State of the Heart of the Catskills Humane Society facility reflects all items as satisfactory.
Attorney Young will contact LVDV Operations, Inc. regarding renewal contracts for operating services they provide for the Denver, Grand Gorge and Roxbury Water Districts and for the Denver and Roxbury Sewer Districts as current contracts expire 12/31/17.
On motion of Gene Cronk second by Carol Murray the bills were audited and ordered paid in the following amounts:
AYES-4 Cronk, Murray, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
A reminder was given that the August 14th Town Board meeting will be held at the Grand Gorge Civic Center at 7:30 pm.
On motion of Edward Raeder second by Carol Murray the meeting adjourned at 8:06 pm.
THIS IS A TRUE COPY
_______________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Carol Murray, Councilwoman
Planning Board Minutes
Planning Board Minutes
Please click here for a PDF of the Planning Board Minutes
APPROVED MINUTES ROXBURY HISTORIC PRESERVATION COMMISSION
APPROVED MINUTES
ROXBURY HISTORIC PRESERVATION COMMISSION
A meeting of the Roxbury Historic Preservation Commission was brought to order July 15, 2017 at 10:20 a.m. at the
Roxbury Town Hall. Present Michael Mathis – Chairman and Commission Members Lewis Wendell and Doug McLaurine.
Also present Carolynn Faraci, Commission Clerk.
On motion of Lewis Wendell second by Doug McLaurine the Roxbury Historic Preservation Commission approved the
minutes of the April 29, 2017 regular quarterly meeting as presented.
AYES-3 Wendell, McLaurine, Mathis
NAYS-0
On motion of Doug McLaurine seconded by Lewis Wendell application submitted by Walker-Ellsworth LLC property
located at 65 Railroad Avenue, Roxbury, NY 12474. It was noted that the application was very well presented and clear.
The application was deemed complete.
AYES-3 McLaurine, Wendell, Mathis
NAYES-0
The house located at 65 Railroad Avenue is a contributing property in the Historic District. It was acknowledged that the
house has been renovated many times and is not in original condition. The Commission acknowledged gratitude that
the renovations were being undertaken.
The property is not a part of the view shed of the main street. Two sides of the house are visible from Railroad Avenue.
On motion of Lewis Wendell second by Doug McLaurin application submitted by Walker & Ellsworth located at 65
Railroad Avenue, Roxbury, NY 12474. After further discussion the Certificate of Compatibility was approved with the
suggestion that the window that is being removed on the first floor of the house be a false window to mimic the
symmetry that the removed window provided.
AYES-3 Wendell McLaurine, Mathis
NAYES-0
Commission had an informal discussion on the property located at 53568 State Highway 30, Roxbury, NY 12474, known
as the former Reeds Hotel. Michael Mathis will be contact the Roxbury Town Board regarding the Commission’s
concerns.
On motion of Michael Mathis second by Doug McLaurine meeting adjourned at 10:50.
Meeting Agenda: July 10, 2017
ROXBURY TOWN BOARD
Public Hearings
Regular Meeting
July 10, 2017
Town Hall
Call To Order 7:00 pm Public Hearing -Small Business Enterprise(hearing now not
needed as going for different funding)
7:20 pm Public Hearing-Grand Gorge Civic Center Renovations
(hearing now not needed as going for different funding)
7:30 pm Regular Meeting
Minutes June 12th Meeting
Requests to Speak:
Department Reports: Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
Resolution-Town Clerk monthly report for June 2017
Resolution-Supervisor’s monthly report for May 2017
Resolution-Assessor’s monthly report for June 2017
Resolution-Building Inspector monthly report for June 2017
Resolution-monthly water receipts report for June 2017
Resolution-Justice Court monthly report for May 2017
Resolution-apply for funds for GG Civic Center repairs/renovations
Resolution-Liquor License for Liz’s Hitching Post LLC
Resolution-revised Bond Resolution Denver Water Project
Resolution-Amendment #1 to Lamont Eng. Final Design & Construction Phase Services Contract
Resolution-Annual Good Neighbor Fund Report
Stock water repair bill
GG/Roxbury Water Project property appraisal
NYC DEP building permit fee
Heart of the Catskills Dog Shelter Report-all satisfactory
AUGUST MEETING WILL BE AT GRAND GORGE CIVIC CENTER AT 7:30 PM
OTHER REMINDERS
Highway Contract expires 12/31/17
Water & Sewer Operator Agreements (LVDV Operations) expire 12/31/17
(new ones need to be in place by 9/1/17 for 2018 budgeting purposes)
Roxbury Town Board Approved Meeting Minutes, June 12, 2017
June 12, 2017A Public Hearing and regular meeting of the Town Board were held June 12, 2017 at 7:00 pm at the Town Hall. Present were: Councilman/Deputy Supervisor Edward Raeder, Highway Supt. Neil German and one resident. Absent: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Allen Hinkley and Carol Murray, Assessor Robert Breglio, Parks Clerk Carolynn Faraci (ill) and Attorney Kevin Young (on vacation).
APPROVED MINUTES
June 12, 2017
A Public Hearing and regular meeting of the Town Board were held June 12, 2017 at 7:00 pm at the Town Hall. Present were: Councilman/Deputy Supervisor Edward Raeder, Highway Supt. Neil German and one resident. Absent: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Allen Hinkley and Carol Murray, Assessor Robert Breglio, Parks Clerk Carolynn Faraci (ill) and Attorney Kevin Young (on vacation).
Dpty. Supervisor Edward Raeder called the first Public Hearing to order at 7:00 pm and stated the Public Hearing approved by the Town Board at the May 8, 2017 Town Board Meeting to be held at 7:00 pm on June 12, 2017 and for 7:00 pm on July 10, 2017 for Small Business Enterprise funding is not needed as Grant Writer Margaret Ellsworth will be submitting to a different funding source.
Councilwoman Carol Murray arrived to the meeting at 7:10 pm.
Supervisor Thomas S. Hynes arrived to the meeting at 7:15 pm.
Assessor Robert Breglio arrived at 7:20 pm.
A Public Hearing was called to order at 7:20 pm. The notice calling for the Public Hearing was read to hear comments on submitting a Community Development Block Grant (CDBG) funding application for repairs needed at the Grand Gorge Civic Center. No comments were heard in favor of or against the application. Joseph Resch stated the Grand Gorge Business Association tried to help residents realize the importance of completing and returning income surveys mailed to them as a requirement of the funding agency, however, most residents did not want to reveal their income level. It was also stated the second public hearing approved at the May 8, 2017 Board meeting that was to be held July 10, 2017 at 7:20 pm is not needed as only one public hearing is required at this time.
Councilman Allen Hinkley arrived to the meeting at 7:23 pm.
Councilman Gene Cronk arrived at 7:25 pm.
The Public Hearing closed at 7:27 pm.
The regular meeting was called to order at 7:30 pm with one additional resident in attendance.
On motion of Gene Cronk second by Edward Raeder the Minutes of the May 8th meeting were approved.
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
Glenn Faulkner of Margaretville Telephone Co. (MTC) was present to give a status report of projects.
1. Construction will begin in July on the 12X12 equipment building at the Town parking lot by the old health building
2. Survey crews are working north of Roxbury for broadband expansion
3. The tower being replaced at the top of the mountain in Grand Gorge has been delayed due to weather but concrete is anticipated to be completed this week and the rest of the work to be completed in July.
Michael Manion and Glen Howard of the snowmobile club discussed the trail system and stated they like to give a donation to Towns that allow trails in their area and presented the Town Board with a check for $150 to be used towards a local youth program.
Highway Supt. Neil German reported the new truck is here, requested promoting Corbin Bouton to fill the vacancy of Mechanic’s Helper, crews will doing stone & oil next week, crews continue to do culverts and grading roads, reported one of the old 2004 Internationals is experiencing rear end problems that will cost approximately $9,500 to repair and requested being able to make such repairs, requested putting the Hamm Roller on the auction site for sale and requested purchasing a used roller with 1900 hours under a lease to own plan at a cost of $52,000.
RESOLUTION #72-PROMOTE BOUTON TO MECHANIC’S HELPER
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, there has been a vacancy in the position of Mechanic’s Helper on the Highway Dept.; and
WHEREAS, the Highway Supt. recommends Corbin Bouton, who is currently a Heavy Equipment Operator on the Highway Dept., for the position;
NOW, THEREFORE BE IT RESOLVED, the Town Board promotes Corbin Bouton to the position of Mechanic’s Helper effective on the next payroll period that begins June 20, 2017 at a pay rate of $20.91/hour.”
AYES-4 Hinkley, Raeder, Murray, Hynes
NAYS-0
ABSTAIN-1 Cronk (relation)
RESOLUTION #73-SELL HAMM ROLLER ON AUCTION SITE
On motion of Carol Murray second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes the Highway Supt. to place the Hamm Roller for sale thru Auction’s International.”
AYES-5 Murray, Hinkley, Raeder, Cronk, Hynes
NAYS-0
Assessor Robert Breglio gave an oral report stating that he advertised times and sat with the tentative roll to discuss figures with taxpayers before Grievance Day and further stated he received only 5 applications for Grievance Day.
Sealed bids for Denver Water District Project Contract #2 Phase 1 Controls and Contract #3 Wellfield Electrical were opened on May 18, 2017 at 3:00 pm at the Town Hall. A total of four bids were received and were as follows:
Michael Harrington of Lamont Engineers discussed an updated status report on the Denver Water Project. Discussion took place on bids for Denver Water Contracts #2 and #3 showing the low bidder as Blizzard Electric. Councilman Cronk stated he is not happy with Blizzard’s work that he has seen, therefore, Supv. Hynes will contact Attorney Young regarding issues raised and awarding the bid. Harrington also discussed the bids and work to be done, Dept. of Health requiring testing of all wells that haven’t been run in years and discussed bonds and other funding.
Mr. Harrington discussed an updated status report on the Grand Gorge/Roxbury Water Project that includes funding, next steps to take and requested hiring GeoLogic for work related to the project as they have been on previous water projects.
RESOLUTION #74-HIRE GEOLOGIC NY FOR GRAND GORGE/ROXBURY WATER PROJECT
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury has determined the need for hydrogeologic consulting services associated with the development of a new potable water supply well for the Roxbury Water District and the Grand Gorge Water District; and
WHEREAS, the Town Board of the Town of Roxbury finds that it is in the best interest of the two Districts to retain an independent consultant to review, evaluate and summarize data to determine if the Hinkley site is suitable for further evaluation as a potential location for well PW-3; and
WHEREAS, the Town Board of the Town of Roxbury and the Town Attorney have reviewed the Proposal entitled “New Potable Water Supply Well (Roxbury Water District and Grand Gorge Water District) ” prepared by GeoLogic, NY, Inc.; and
WHEREAS, the Town Board has determined the adequacy of the proposal submitted by GeoLogic NY, Inc. subject to modifications made by the Town Attorney; and
WHEREAS, the Town Board desires, at this time, to enter into the Agreement with Geologic NY Inc.
NOW THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF ROXBURY, DELAWARE COUNTY, NEW YORK:
The Town Board of the Town of Roxbury hereby authorizes the Town Supervisor to execute the Agreement for Environmental Consulting Services between the Town of Roxbury and GeoLogic NY, Inc. for the New Potable Water Supply Well (Roxbury Water District and Grand Gorge Water District) as outlined in the June 8, 2017 Proposal submitted to the Town Board and as modified by the Town Attorney.
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
RESOLUTION #75-DENVER WATER PROJECT FUNDING APPLICATION
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury has determined the necessity of a project named Denver Water District Water System Improvements Project to repair and replace critical water system infrastructure of the Denver Water District; and
WHEREAS, the Town is applying to the New York State Environmental Facilities Corporation Drinking Water State Revolving Fund (DWSRF) and the New York State Water Infrastructure Improvements Act for project funding, and may apply to other funding agencies.
THEREFORE BE IT RESOLVED by the Town Board of the Town of Roxbury hereby authorizes the Supervisor to sign all funding documents for the Project on its behalf.
By unanimous vote of the Town Board of the Town of Roxbury at its meeting of June 12, 2017.
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
Mr. Harrington will also contact Town Grant Writer Margaret Ellsworth regarding other funding that the water projects may be eligible for.
Building Inspector Tomi Tompkins supplied the Town Board with a detailed report of his work since he began on May 9th.
Supv. Hynes reported the ladies room at the Grand Gorge Civic Center has been backing up and requires an outside cleanout to be installed as there are no broken pipes causing the problem. Estimates will be looked into to install the cleanout.
A thank you note has been received from the Grand Gorge Senior Club for the $150 they received as budgeted for in 2017.
A letter was received from David and Barbara Munsell regarding excessive water usage at their house when they haven’t been here. The Town Board will speak more with them regarding the matter.
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the Town Clerk’s monthly report for May 2017 in the amount of $4,722.88 (Town Clerk $532.88 and Building Permits $4,190.00)
AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Gene Cronk the Town Board approved the Supervisor’s monthly report for April 2017.
AYES-5 Murray, Cronk, Hinkley, Raeder, Hynes
NAYS-0
There was no written report from the Assessor.
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector’s monthly report for May 2017.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Gene Cronk the Town Board approved the Monthly Water Receipts report for May 2017 in the following amounts: Denver $750.10; Grand Gorge $1,110.52 and Roxbury $1,009.02.
AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the monthly report of the Justice Court for April 2017 in the amount of $4,836.00.
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
No action was taken on filling the vacancy of Planning Board Alternate.
RESOLUTION #76-STANDARD WORK DAY AND REPORTING RESOLUTION FOR ELECTED AND APPOINTED OFFICIALS
On motion of Carol Murray second by Allen Hinkley the following resolution was offered and adopted:
“BE IT RESOLVED, that the Town of Roxbury/XXXXX hereby establishes the following standard work days for these titles and will report the officials to the New York State and Local Retirement System based on their record of activities:
AYES-5 Murray, Hinkley, Raeder, Cronk, Hynes
NAYS-0
RESOLUTION #77-CIVIC CENTER CDBG FUNDING APPLICATION
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, at a regular monthly meeting held May 8, 2017, the Town Board scheduled a Public Hearing to be held June 12, 2017 at 7:00 pm and July 10, 2017 at 7:00 pm to hear all persons regarding the submission of an application for Community Development Block Grant (CDBG) funding for repairs at the Grand Gorge Civic Center; and
WHEREAS, a Public Hearing for said CDBG Funding application was held June 12, 2017 at 7:00 pm at the Town Hall; and
WHEREAS, the Public Hearing scheduled for July 10, 2017 is not required and has been canceled; and
WHEREAS, no comments were heard against submitting an application for CDBG funding for the project;
NOW, THEREFORE BE IT RESOLVED, the Town Board hereby authorizes an application for CDBG Funding for repairs to the Grand Gorge Civic Center; and
BE IT FURTHER RESOLVED, the Town Board authorizes the Town Supervisor to execute all documents necessary associated with the CDBG funding.”
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
The appraisal has been received from L.B. Berdan & Co., Inc on the Hinkley property for the Grand Gorge/Roxbury Water Project. The Town Board withheld discussion until comments are received from the Town Assessor.
It was stated the Building Inspector attended the court date regarding a property maintenance issue on Dugan Hill Rd. The owner has been given 45 days to clean up the property or violation fees will be imposed.
It was stated the Building Inspector has determined the Building Permit fee for NYC DEP upgrades at the Grand Gorge Sewer Plant to be $9,375. The Town Board will speak with the Building Inspector before making a decision on the fee.
The Town Board has authorized the Highway Supt. to get a credit card for some purchases, therefore, the attorney is to look into revising the Employee Handbook to include the use of credit cards.
The Annual Water Quality Reports for Denver, Grand Gorge and Roxbury Water Districts have been mailed to all water customers and State Agencies, have been distributed to the Town Board and are on file at the Town Clerk’s Office.
A reminder was given the Highway Contract and Water/Sewer Contracts expire 12/31/17.
Discussion took place on the invoice of Robert L. Beebe, LLC in the amount of $6,550.30 for work on the NYCDEP sewage collection system assessment. Per the resolution of 12/8/14 there was a not to exceed amount of $5,000.
On motion of Edward Raeder second by Carol Murray, the invoice of Robert L. Beebe, LLC will remain at $5,000, with the remainder of the bills being audited and ordered paid in the following amounts:
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
RESOLUTION #78- RESOLUTION TO GO INTO EXECUTIVE SESSION TO DISCUSS HIGHWAY CONTRACT ISSUES
On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:
“Motion to go into Executive Session at 8:52 pm to address highway contract issues.”
Present in Executive Session: Supervisor Hynes, Councilmen Hinkley, Cronk, Raeder and Murray.
AYES-5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS-0
RESOLUTION #79-RESOLUTION TO RETURN TO REGULAR MEETING
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, The Town Board returns to the Regular meeting at 9:25 pm.
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
It was stated no decisions were made as a result of Executive Session and the Personnel Committee will continue negotiations with the Roxbury Highway Worker’s Association for contract renewal.
It was also stated the Town Board was able to speak with Attorney Young via telephone regarding the Blizzard Electric bid.
RESOLUTION #80- RESOLUTION OF THE TOWN BOARD OF THE TOWN OF ROXBURY
AWARDING THE ELETRICAL CONSTRUCTION (CONTRACTS 2 AND 3) FOR THE DENVER WATER DISTRICT PROJECT TO BLIZZARD ELECTRIC AND AUTHORIZING THE TOWN SUPERVISOR TO EXECUTE A CONTRACT FOR SUCH SERVICES
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury (the “Town Board”) has determined the necessity of a project named Denver Water District Water System Improvements Project relating to the increase and improvement of the distribution facilities of the Denver Water District (the “Denver Water District Project”); and
WHEREAS, by resolution dated April 10, 2017, the Town Board authorized the Denver Water District Project; and
WHEREAS, by resolution dated April 10, 2017, the Town Board authorized the Town of Roxbury’s Denver Water District (“DWD”) and Lamont Engineers (“Lamont”) to enter into a contract for Lamont to prepare final design and bidding phase services related to the Phase I Controls and Wellfield electrical construction contracts (Contracts 2 and 3); and
WHEREAS, the Town has concluded the solicitation of bids for Contracts 2 and 3; and
WHEREAS, the Town Board has reviewed and accepted the bid submitted by Blizzard Electric for the electrical construction for the Denver Water District Project (Contract 2 and 3); and
WHEREAS, the Town Board wishes to move forward with the Denver Water District Project; and
NOW, THEREFORE BE IT RESOLVED THAT:
1. Blizzard Electrical is hereby retained to perform the electrical construction for the Denver Water District Project.
2. The Town Supervisor is hereby authorized to execute a contract to retain Blizzard Electric for the Denver Water District Project.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
On motion of Carol Murray second by Allen Hinkley the meeting adjourned at 9:27 pm.
THIS IS A TRUE COPY
___________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
NOTICE OF FILING OF COMPLETED ASSESSMENT ROLL
Pursuant to Section 516 of the Real Property Tax Law, Notice is hereby given that the Final Assessment Roll the Town of Roxbury, County of Delaware, for the year 2017 has been completed by the undersigned Assessor. A certified copy thereof will be filed in the office of the Town Clerk on the 1st day of July, 2017, where the same will remain open to public inspection.
Dated June 28, 2017
Bob Breglio
Assessor, Town of Roxbury