The Town Board, Town of Roxbury, will hold a Special Meeting on December 27, 2017 at 4:00 pm
NOTICE
The Town Board, Town of Roxbury, will hold a Special Meeting on December 27, 2017 at 4:00 pm at the Town Hall for the purpose of concluding all business for the year 2017. The Organizational Meeting will be held on January 2, 2018 at 7:30 pm at the Town Hall.
By Order of the Town Board
Diane Pickett, Town Clerk
Dated: Dec. 15, 2017
LEGAL NOTICE FOR ANNUAL ELECTION OF THE GRAND GORGE FIRE DISTRICT ON DECEMBER 12, 2017
LEGAL NOTICE FOR ANNUAL ELECTION
OF THE GRAND GORGE FIRE DISTRICT
ON DECEMBER 12, 2017
NOTICE IS HEREBY GIVEN that the Annual Election of the Grand Gorge Fire District will take place on December 12, 2017 between the hours of 6:00 P.M. and 9:00 P.M. at the Grand Gorge Fire House located at 60753 State Hwy 30 South, Grand Gorge New York 12434 for the purpose of electing one Commissioner for a five (5) year term, commencing January 1, 2018 and ending December 31, 2022. All voters registered with the Delaware County Board of Elections on or before November 21, 2017 or residing in the Grand Gorge Fire District on or before November 14, 2017 shall be eligible to vote. Candidates for District Office shall file their names with the Secretary of the Grand Gorge Fire District at PO Box 5, Grand Gorge, New York, 12434, no later than December 6, 2017.
November 20, 2017
Gail Miner, Secretary
Board of Fire Commissioners
Grand Gorge Fire District
PO Box 5
Grand Gorge NY 12434
Planning Board will hold a Public Hearing
Town of Roxbury
PO Box 189 – 53690 State Hwy 30
Roxbury, NY 12474
Phone 607-326-7641 FAX 607-326-7641
PUBLIC HEARING
PLEASE TAKE NOTICE that the Town of Roxbury Planning Board will hold a Public Hearing, pursuant to Section 276 of the Town Law on the application(s) of
Richard Purchell Estate – Tax Map #221.-1-2 – Carroll Hinkley Rd. – 2 lot subdivision
for the approval of a subdivision plat.
SAID HEARING will be held on December 20, 2017 at the Roxbury Town Hall, 53690 St. Hwy. 30, Roxbury, NY at 7:30 pm, at which time all interested persons will have the opportunity to be heard.
It is the policy of the Town of Roxbury not to discriminate on the basis of disability. Please contact Diane Pickett, Town Clerk at (607) 326-7641 if you need any special accommodations and the Town will make the appropriate arrangements to ensure that you can participate in this public meeting.
By Order of the Roxbury Planning Board
Phillip Zorda, Chairman
Dated: November 27, 2017
2017 ROXBURY LIBRARY ASSOCIATION ANNUAL HOLIDAY BAZAAR
FOR IMMEDIATE RELEASE
Contact Person: Dian Seiler, Director, Roxbury Library
Telephone and Fax: (607)-326-7901
2017 ROXBURY LIBRARY ASSOCIATION ANNUAL HOLIDAY BAZAAR
On Saturday, December 2, 2017, from 9:30 a.m.-1:30 p.m., the Roxbury
Library Association will hold its Annual Holiday Bazaar at the Roxbury
Library. The RLA Annual Holiday Bazaar will offer holiday shoppers the
opportunity to purchase quality RLA Thrift Shoppe merchandise, Irma Mae
Griffin’s HISTORY OF THE TOWN OF ROXBURY, and 2017 RLA “Sunflower
Splendor” quilt raffle tickets at $1.00 per ticket or at $5.00 for 6
tickets.
Santa will be visiting the Roxbury Library from 10:00 a.m.-12:00 noon with
holiday gifts for the children of Roxbury and neighboring communities.
The RLA quilt raffle drawing for the 2017 RLA “Sunflower Splendor” quilt,
expertly handcrafted by the Roxbury Library Quilters, will take place at
1:30 p.m., directly following the 2017 RLA Annual Holiday Bazaar.
Located at 53742 State Highway 30, the Roxbury Library is directly
opposite the town’s United Methodist Church on Main Street.
For further information about the 2017 RLA Annual Holiday Bazaar,
please contact Roxbury Library Director Dian Seiler or Roxbury Library
Clerk Helen Faraci at (607)-326-7901.
The RLA Thrift Shoppe Volunteer Staff and the Roxbury Library Staff
welcome donations of new or gently used gift items to the 2017 RLA Annual
Holiday Bazaar.
Public Hearings Regular Meeting November 9, 2017 ROXBURY TOWN BOARD
ROXBURY TOWN BOARD
Public Hearings
Regular Meeting
November 9, 2017
Town Hall
Call To Order 6:30 Public Hearing-Local Law Revised Road Take-Over Specs
6:45 Public Hearing-Tax Cap
7:00 Public Hearing-2018 Preliminary Budget
7:30 Regular Meeting
Minutes October 9th Regular Meeting
October 16, 2017 Special Meeting
October 19, 2017 Special Meeting
Requests to Speak:
Department Reports: Water / Sewer
Board
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business Munsell letter re: water charges
Water leak by Greg Stock residence
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
Resolution-Town Clerk monthly report for October 2017
Resolution-Supervisor’s monthly report for September 2017
Resolution-Assessor’s monthly report for October 2017
Resolution-Building Inspector monthly report for October 2017
Resolution-monthly water receipts report for October 2017
Resolution-Justice Court monthly report for September 2017
Resolution- Local Law proposed revised road takeover specs
Resolution-Neg Dec Proposed Local Law Tax Cap
Resolution-proposed Local Law Tax Cap
Resolution- approve 2018 Budget
Resolution-award Denver Water well field access repairs bid
Resolution-renew Highway Contract
Resolution-renew MVP dental rates
Resolution-Unpaid Water to go on taxes
Resolution-Amendment #1 to Lamont Engineers Denver Water Final Design & Construction (no $ change)
Resolution-fill vacancy on RHPC with term thru 12/31/19
Denver-GG-Roxbury water projects status
Unapproved October Town Board Minutes
October 9, 2017
The regular meeting of the Town Board was held October 9, 2017 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Neil German, Parks Clerk Carolynn Faraci, Assessor Clerk Stephanie Seminara, Town Attorney Kevin Young and 5 residents.
The Minutes of the September 11, 2017 meeting were approved on motion of Gene Cronk seconded by Carol Murray.
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
Highway Supt. Neil German reported crews continue to haul sand, mow and clean ditches. He requested replacing the Volvo grader under a federal bid with a payment plan where the Volvo trade-in would be $45,000. He also stated the roof on the old highway garage is worse and is in need of repair or replacing.
Sealed bids for the Grand Gorge Civic Center roof replacement were opened on October 6, 2017 at 2:15 pm at the Town Hall. A total of five bids were received and were as follows:
Michael Harrington of Lamont Eng. Discussed the roof bids and the possibility of a change order to reduce the wind speed specs from 115 mph to 90 mph that would also save on costs.
RESOLUTION #105 -AWARD CIVIC CENTER ROOF BID
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and approved:
“RESOLVED, the Town Board awards Contract #1 Base bid to Titan Roofing at a cost of $94,800; and
BE IT FURTHER RESOLVED said award is contingent upon an approved Change Order on a deduction for a change in wind speed specs if allowable; and
BE IT FURTHER RESOLVED the Supervisor is authorized to execute a Notice of Award in the amount of $94,800.”
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
Discussion took place on using Good Neighbor Funds to pay for the costs of the Civic Center roof replacement.
RESOLUTION #106 -USE GOOD NEIGHBOR FUNDS FOR ROOF REPLACEMENT
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes the Town Clerk to request from NYCDEP the use of Good Neighbor Funds in the amount of $94,800 to pay for the costs of the Civic Center roof replacement; and
BE IT FURTHER RESOLVED, said use shall be contingent upon the approval of NYCDEP for the use of said funds for said purpose; and
BE IT FURTHER RESOLVED, any grant funds received towards the project shall be reimbursed to Good Neighbor Funds.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
Mr. Harrington also stated that no award has been received yet for the grant application submitted for the Denver Water project that would cover 60% of costs. A status report was distributed to the Town Board. Bids for the well field access road are scheduled to be opened on October 19, 2017 at 2:00 pm and discussed having a special meeting to award the bids so further work can continue for other contracts. Councilman Cronk questioned why the highway dept. couldn’t repair the road and reasons were discussed.
RESOLUTION #107 -SPECIAL MEETING SCHEDULED
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board will hold a Special Meeting on October 19, 2017 at 2:00 pm to award the Well field Access Repair Bid and to discuss any other business that may come before the Town Board.”
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Status reports on the Roxbury/Grand Gorge water projects were distributed to the Town Board and were discussed.
Mr. Harrington also discussed their proposal to do a complete study on the Denver Sewer Plant facility and its deficiencies. Several repairs and upgrades are needed due to being an old, outdated system.
Councilman Cronk questioned status of re-opening the Roxbury Springs as a water source. Mr. Harrington stated that is part of the Roxbury/Grand Gorge Water Project.
Assessor Clerk Stephanie Seminara reported on the issues and problems that she has encountered since the County Real Property Services computer main frame has been corrupted due to a stand alone Town who does not use the system live, but rather turns over their changes by disc, etc. that has been corrupted thus corrupting the County’s computer system. As a result, all the other Towns who are working live will have to re-enter all their work from when the system was compromised. The hope is that the County Board of Supervisors will require all Towns to be live on the system to prevent future problems such as this.
Parks Clerk Carolynn Faraci reported the last event in the park will be this month and then the restrooms will be winterized. She continues to book into 2018 and 2019. The Girl Scout Daisies will also be planting daffodils in the park this week.
Mrs. Faraci also discussed the tax cap rate for 2018 being at 1.84% but it is unknown at this time whether the budget will be over the tax cap or not as several items required for the budget have not yet been settled.
Supervisor Hynes stated operators are looking for a leak in the Grand Gorge Water District. It was previously thought to be by the PRV building but no leak was found there. Another company is expected to try a different procedure to try to identify where the leak is.
Supervisor Hynes stated he will again contact Action Doors to make repairs on the overhead door at the Transfer Station. The sliding gate is also being worked on.
Attorney Young discussed the renewal agreements with LVDV Operations, Inc. for operation of the water and sewer facilities.
RESOLUTION#108 -LVDV OPERATIONS, INC. RENEWAL AGREEMENTS
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, agreements with LVDV Operation, Inc. for the operation of the Denver Water, Grand Gorge Water and Roxbury Water systems and the Denver Sewer and Roxbury Sewer systems expires December, 31, 2017;
NOW, THEREFORE BE IT RESOLVED, the Town Board authorizes the Town Supervisor to offer and
execute documents at the following proposed rates for renewal of agreements with LVDV Operations,
Inc.:
BE IT FURTHER RESOLVED, renewal of the agreements is contingent upon LVDV Operations, Inc.
acceptance and execution of the agreements.”
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
Attorney Young discussed updating the road takeover specs that have been the same for several years. The changes would be based on a formula comparing the highway road budget to taxes generated. A copy of the draft local law was distributed to the Town Board for review.
RESOLUTION #109 -PUBLIC HEARING ROAD TAKEOVER LOCAL LAW
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
RESOLVED, a Public Hearing will be held before the Town Board, Town of Roxbury,at the Roxbury Town Hall on November 9, 2017 at 6:30 pm to hear all comments regarding a proposed Local Law entitled “Road Takeover Law of the Town of Roxbury” that would change the current requirements for the Town to takeover any proposed new approved roads that are built to accepted Town specifications and that have the required amount of Assessed Value to support them.
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
RESOLUTION #110 -PUBLIC HEARING TAX CAP
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, a public hearing will be held before the Town Board for the Town of Roxbury at the Roxbury Town Hall on the 9th day of November 2017, at 6:45 p.m., to hear all persons interested in the matter of the adoption of a proposed Local Law to Override the Tax Levy Limit for Fiscal Year 2018 established in General Municipal Law §3-c; and
BE IT FURTHER RESOLVED, this law is being proposed to comply with subdivision 5 of the General Municipal Law §3-c which expressly authorizes the Town Board to override the tax levy limit by the adoption of a local law approved by vote of at least sixty percent (60%) of the Town Board.”
AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0
Attorney Young discussed a letter from NYS Dept. of Transportation (NYSDOT) regarding crosswalks on State roads. DOT would pay for the initial signs and painting but then the Town would have to maintain them in the future. There are four crosswalks in Grand Gorge and one in Roxbury. Supervisor expressed concerns with indemnity of DOT, however Attorney Young doesn’t think it would be an issue. Supervisor Hynes will contact DOT for more information on the project.
Joseph Resch of the Grand Gorge Business Alliance reported the Business Expo held September 30th at the Civic Center went well, although there was low public turnout, but they are already starting to advertise for next year.
Mr. Resch also stated he is now President of the Grand Gorge Community Action Group, due to the resignation of Richard Davis and thanked the Town Board for their service to the community.
A letter will be sent to NYS DOT requesting a survey be conducted on signage, etc. by Mountainside Creamery after having received concerns from the public regarding trucks ingress and egress from the facility.
Discussion took place on collecting batteries at the Transfer Station. The County requires the ends of the terminals to be taped because there is a possibility of them catching on fire. Because the Town Board felt this sort of thing would not be checked, and the liability involved, the Town Board’s decision was to not allow battery collection.
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Town Clerk’s monthly report for September 2017 in the amount of $4,448.56 (Town Clerk $2,798.56 and Building Permits $1,650.00.
AYES-5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS-0
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the Supervisor’s monthly report for August 2017.
AYES-5 Hinkley, Raeder, Hinkley, Murray, Hynes
NAYS-0
On motion of Edward Raeder second by Gene Cronk the Town Board approved the Assessor’s monthly report for September 2017.
AYES-5 Raeder, Cronk, Hinkley. Murray, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector monthly report for September 2017.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Edward Raeder the Town Board approved the monthly Water Receipts Report for September 2017 in the following amounts: Denver $136.50; Grand Gorge $98.82 and Roxbury $40.25.
AYES-5 Murray, Raeder, Hinkley, Cronk, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Justice Court monthly report for August 2017 in the amount of $5,636.00.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
Sealed bids for Fuel Oil were opened on October 6, 2017 at 2:00 pm at the Town Hall. A total of three bids were received and were as follows:
Discussion took place on the bids. Attorney Young stated that Bottini not having the certificate of non-collusion was not substantive to awarding the bid.
RESOLUTION #111 -AWARD FUEL OIL BID
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board awards the Fuel Oil bid to Bottini Fuel at a fixed price of $1.879/gallon; and
BE IT FURTHER RESOLVED, deliveries shall begin November 1, 2017.”
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
The 2018 Tentative Budget was distributed to the Town Board on October 1, 2017.
RESOLUTION #112 -SCHEDULE PUBLIC HEARING 2018 PRELIMINARY BUDGET
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board will hold a Public Hearing on November 9, 2017 at 7:00 pm to hear all persons interested regarding the 2018 Preliminary Budget and any line item thereof.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
No action was taken on filling the vacancy on the Historic Preservation Commission.
Tire Day at the Roxbury Highway garage will be held October 14, 2017 8:00 am – 4:00 pm. Certain restrictions apply for drop off.
A reminder was given the Budget Workshop will be held October 16, 2017 at 7:00 pm at the Town Hall.
The Clean Sweep Program for hazardous materials drop off at the County landfill will be held this year October 20th for businesses and farms and October 21st for residences. Registration is required by October 15th.
RESOLUTION #113-EXECUTIVE SESSION
“Allen Hinkley moved and Carol Murray seconded that the Town Board and Town Attorney to go into Executive Session at 8:58 pm to discuss a personnel matter involving renewal of the Roxbury Highway Workers Association agreement that expires December 31, 2017.”
Present in Executive Session were: Supervisor Hynes, Councilmen Hinkley, Murray, Raeder and Cronk and Attorney Young.
AYES-5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS-0
RESOLUTION #114-RETURN TO REGULAR MEETING
“Gene Cronk moved and Carol Murray seconded the Town Board exited Executive Session and returned to the regular meeting at 9:16 pm.”
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
It was stated there were no decisions made as a result of Executive Session.
On motion of Allen Hinkley second by Gene Cronk the bills were audited and ordered paid in the following amounts:
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Edward Raeder the meeting adjourned at 9:19 pm.
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___________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
******************************************
October 16, 2017
A Special Meeting of the Town Board was held October 16, 2017 at 7:00 pm at the Town Hall to conduct a workshop on the 2018 Tentative Budget and to discuss any other business that may come before the Town Board. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Neil German and Budget Officer Carolynn Faraci.
The Tentative Budget was gone over and discussed. Concerns were raised regarding Denver Sewer District funds being over budget. Various line item changes were made to General Fund, Highway Fund, Denver Sewer and Roxbury Sewer to be incorporated into the Preliminary Budget.
Discussion took place on the tax cap which is at 1.84% for 2018 and the current budget is approximately $339,000 under the allowable limit per the tax cap.
Supervisor Hynes stated the County budget is expected to increase 3% for 2018 but County officials are still working on it.
Discussion took place on the retirement reporting days that are needed for the new Building Inspector and revised days for the Highway Supt and Town Clerk per a retirement spot audit.
RESOLUTION #115-STANDARD WORK DAY AND REPORTING RESOLUTION FOR ELECTED AND APPOINTED OFFICIALS
On motion of Edward Raeder second by Gene Cronk the following resolution was offered and adopted:
“BE IT RESOLVED, that the Town of Roxbury hereby establishes the following standard work days for these titles and will report the officials to the New York State and Local Retirement System based on their record of activities:
AYES-5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS-0
RESOLUTION #116-REVISED STANDARD WORK DAY AND REPORTING RESOLUTION FOR ELECTED AND APPOINTED OFFICIALS
On motion of Edward Raeder second by Gene Cronk the following resolution was offered and adopted:
“BE IT RESOLVED, that the Town of Roxbury hereby establishes the following standard work days for these titles and will report the officials to the New York State and Local Retirement System based on their record of activities:
AYES-5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS-0
Councilman Hinkley reported the Personnel Committee has not heard anything back from Corbin Bouton regarding the Highway Contract.
Supv. Hynes invited the Town Board to attend the Stratton Falls house tomorrow at 3:00 as the Attorney General will be present to announce a grant award for the project.
On motion of Carol Murray second by Allen Hinkley the meeting adjourned at 7:45 pm.
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__________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
***********************************
October 19, 2017
A Special Meeting of the Town Board was to be held October 19, 2017 at 2:00 pm at the Town Hall to award the Denver Water Access Road Repair bid and to discuss any other business that may come before the Town Board. Present were: Supervisor Thomas S. Hynes, Councilman Gene Cronk and Deputy Town Clerk Carolynn Faraci. Absent: Councilmen Edward Raeder, Allen Hinkley and Carol Murray and Town Clerk Diane Pickett.
Due to not having a quorum of Town Board members present the meeting could not be held and no decisions were made.
The sealed bids for Denver Water Access Road Repairs were opened as scheduled at 2:00 pm. A total of seven bids were received. Award of the bid will be held for the November 9th regular meeting of the Town Board.
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_________________________________
Carolynn J. Faraci, Dpty. Town Clerk
Roxbury Planning Board Minutes
Roxbury Town Planning Board Meeting
Roxbury Town Hall
September 20, 2017
The regular meeting of the Town of Roxbury Planning Board was held September 20, 2017
at 7:30 pm at the Roxbury Town Hall.
Present: Chairman Phillip Zorda, Members Robert Cole, Brad Zambri, David Cowan and Edward Hinkley, Kristin Janke-Schneider of the Delaware County Planning Department.
Absent: Joseph Farleigh
The meeting was called to order at 7:30 pm.
The Minutes of the July 19, 2017 meeting were approved on motion of Ed Hinkley second by David Cowan.
AYES-5 Cowan, Cole, Zambri, Hinkley, Zorda
NAYS-0
August 16, 2017 Meeting
Present: Chairman Phillip Zorda, Members Brad Zambri, David Cowan, Kristin Janke-Schneider of the Delaware County Planning Department.
There was no official August meeting due to the lack of a quorum. However, Dennis and Diane Muthig, Jump Brook Rd., Grand Gorge were in attendance to ask about subdividing their property. They were told the procedure to follow and we discussed some issues they might have in connecting the new parcel to town water and sewer.
Boundary Line Adjustment – 92.-1-16.2
Joe and Linda Rohacevich – NYS Rte. 23
Linda asked if it was possible to add a piece of land to the side of their property and also to add a piece of land across Rte 23 to their property. The land would come from Linda’s mother’s parcel, 92.-1-16.1. The Board explained that it would fall under a Boundary Line Adjustment and Linda was given a copy of the BLA application. The Board also explained the procedure to follow.
Jean Stone – Resignation
On August 11, 2017 Phillip Zorda received an email from Jean Stone tendering her resignation from the Planning Board.
On motion of Brad Zambri second by Robert Cole the meeting adjourned at 8:00 pm.
AYES – all
November 2017 Roxbury Library Association Tuesday Forum Program
FOR IMMEDIATE RELEASE
Contact Person: Dian Seiler, Director, Roxbury Library
Telephone and Fax: (607)-326-7901
On Tuesday, November 14, 2017, at 1:00 p.m., at the Roxbury Library,
Ann Thayer of the Alzheimer’s Association will offer an educational talk
on Alzheimer’s Disease for the November 2017 Roxbury Library Association
Tuesday Forum program.
Regular RLA Tuesday Forum attendees will provide refreshments following
Ms. Thayer’s presentation.
The Roxbury Library Association welcomes the public to all RLA Tuesday
Forum programs, activities, and gatherings, which are free of charge.
Located at 53742 State Highway 30, the Roxbury Library is directly
opposite the town’s United Methodist Church on Main Street.
For details about the Tuesday, November 14, 2017, RLA Tuesday Forum program,
please contact Roxbury Library Director Dian Seiler or Roxbury Library
Clerk Helen Faraci at (607)-326-7901.
LEGAL NOTICE OF PUBLIC HEARING ON 2018 BUDGET | GRAND GORGE FIRE DISTRICT
GRAND GORGE FIRE DISTRICT
LEGAL NOTICE OF PUBLIC HEARING
ON 2018 BUDGET
NOTICE IS HEREBY GIVEN that the Proposed Budget of the Grand Gorge Fire District of the Town of Roxbury, State of New York, will be presented to the Board of Fire Commissioners of the Grand Gorge Fire District, for its consideration.
A PUBLIC HEARING will be held from 6:00 p.m. to 7:00 p.m. at the Grand Gorge Fire Hall, 60753 St. Hwy 30, Grand Gorge NY 12434, in the Town of Grand Gorge, State of New York on the 1st day of November, 2017.
Pursuant to Town Law 105, the Board of Fire Commissioners must hold a public hearing on the budget, make the proposed budget available to the public prior to the public hearing, allow the public to comment on the budget at the public hearing. This public hearing must be held to allow maximum public participation in the hearing.
The purpose of the public hearing is to allow any person to be heard in favor of or against the proposed budget as it is submitted, or for or against any item or items contained in the proposed budget, and hearing all persons interested in the subject concerning same.
That a copy of the proposed budget is available at the Office of the Town Clerk of the Town of Roxbury at Main Street, Roxbury NY 12474 and Fire District Secretary at 60753 St. Hwy 30, Grand Gorge NY 12434 where it may be inspected by any interested person during office hours.
Dated: October 23, 2017
Gail Miner, Secretary/Treasurer
Board of Fire Commissioners
Grand Gorge Fire District
60753 St. Hwy 30
Grand Gorge NY 12434
Public Hearing Tax Cap
NOTICE OF PUBLIC HEARING
Town of Roxbury, New York
NOTICE IS HEREBY GIVEN that a public hearing will be held before the Town Board for the Town of Roxbury at the Roxbury Town Hall on the 9th day of November 2017, at 6:45 p.m., regarding the adoption of a proposed Local Law to Override the Tax Levy Limit for Fiscal Year 2018 established in General Municipal Law §3-c. This law is being proposed to comply with subdivision 5 of the General Municipal Law §3-c which expressly authorizes the Town Board to override the tax levy limit by the adoption of a local law approved by vote of at least sixty percent (60%) of the Town Board. At such time and place all persons interested in the subject matter thereof will be heard concerning the same.
Copies of the proposed law shall be available at the time of the hearing and shall be available at times prior to and after the hearing at the Town Clerk’s Office during normal business hours for the purpose of inspection or procurement by interested persons.
The proposed Local Law to Override the Tax Levy Limit for Fiscal Year 2018 Established in General Municipal Law §3-c establishes the Roxbury Town Board’s intent to override the limit on the amount of real property taxes that may be levied by the Town of Roxbury.
Dated: 10/17/17
Roxbury, N.Y.
By Order of Town Board
Town of Roxbury
Public Hearing Road Local Law
NOTICE OF PUBLIC HEARING
Town of Roxbury, New York
NOTICE IS HEREBY GIVEN that a public hearing will be held before the Town Board for the Town of Roxbury at the Roxbury Town Hall on the 9th day of November 2017, at 6:30 p.m., regarding the adoption of a proposed Local Law entitled “Road Takeover Law of the Town of Roxbury”. This Local Law is proposed to ensure that the Town is both consistent and fair to proposed developers and existing taxpayers alike by requiring sufficient new tax base (Assessed Value) including both land and buildings to support any proposed new roads at current Highway Tax rates. In return for this, the Town agrees to take over approved roads that are built to accepted Town specifications and that have the required amount of Assessed Value to support them.
Copies of the proposed Local Law shall be available at the time of the hearing and shall be available at times prior to and after the hearing at the Town Clerk’s Office during normal business hours for the purpose of inspection or procurement by interested persons.
Dated: 10/17/17
Roxbury, N.Y.
By Order of Town Board
Town of Roxbury
Notice: 2018 Preliminary Budget Hearing
TOWN OF ROXBURY
NOTICE OF PUBLIC HEARING
ON PRELIMINARY BUDGET
Notice is hereby given that the Preliminary Budget for the Town of Roxbury for the fiscal year 2018 has been completed and filed in the office of the Town Clerk where it is available for inspection during regular business hours.
Notice is further given that the Town Board will hold a public Hearing on the Preliminary Budget at 7:00 pm on November 9, 2017 in the Town Hall at which time any person may be heard in favor of or against the proposed budget or any item therein.
Pursuant to Section 108 of the Town Law, the proposed salaries of elected officials are as follows: Councilman (4) $4,832.78 ea., Justice (2) $8,375.18 ea., Supervisor $15,089.50, Tax Collector $9,722.64, Town Clerk $42,454.61, Highway Supt. $55,158.71.
The regular monthly meeting of the Town Board will be held immediately following the public hearing.
Dated: October 16, 2017
By Order of the Town Board
Diane Pickett, Town Clerk
NOTICE - The Town of Roxbury Town Board will hold a Special Meeting on October 19, 2017 at 2:00 pm
NOTICE
The Town of Roxbury Town Board will hold a Special Meeting on October 19, 2017 at 2:00 pm immediately following the Bid Opening for Denver Water District Wellfield Access Roads to discuss the bid and to discuss any other business that may come before the Town Board.
By Order of the Town Board
Diane Pickett, Town Clerk
Dated: October 9, 2017
NOTICE – The Town of Roxbury Town Board will hold a Special Meeting on October 19, 2017 at 2:00 pm
ROXBURY TOWN BOARD Regular Meeting October 9, 2017 Town Hall
ROXBURY TOWN BOARD
Regular Meeting
October 9, 2017
Town Hall
Call To Order 7:30 pm Regular Meeting
Minutes September 11th Meeting
Requests to Speak:
Department Reports:
Water / Sewer
Board
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business Munsell letter re: water charges
Water leak by Greg Stock residence
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
Resolution-Town Clerk monthly report for September 2017
Resolution-Supervisor’s monthly report for August 2017
Resolution-Assessor’s monthly report for September 2017
Resolution-Building Inspector monthly report for September 2017
Resolution-monthly water receipts report for September 2017
Resolution-Justice Court monthly report for August 2017
Resolution- Fuel Oil Bid
Resolution- Civic Center Roof bid
Resolution-Schedule Public Hearing Local Law revised road takeover specs
Resolution-Schedule Public Hearing 2018 Preliminary Budget Nov 9th @ 7:00 pm
Resolution-fill vacancy on RHPC with term thru 12/31/19
Reminder-2018 Tentative Budget Workshop October 16th @ 7:00 pm
Tire Day @ Highway Garage October 14th 8 am – 4 pm
Clean Sweep program must register October 1-15th
Denver-GG-Roxbury water projects status
OTHER REMINDERS
Highway Contract expires 12/31/17
Water & Sewer Operator Agreements (LVDV Operations) expire 12/31/17
(new ones need to be in place by 9/1/17 for 2018 budgeting purposes)
July 2017 Planning Board Minutes
Roxbury Town Planning Board Meeting Roxbury Town Hall
July 19, 2017
The regular meeting of the Town of Roxbury Planning Board was held July 19, 2017 at 7:30 pm at the Roxbury Town Hall.
Present: Chairman Phillip Zorda, Members Robert Cole, Brad Zambri, David Cowan and Edward Hinkley, Kristin Janke-Schneider of the Delaware County Planning Department.
Absent: Joseph Farleigh, Jean Stone
Brian Murray, a town landowner, was also present. The meeting was called to order at 7:30 pm.
The Minutes of the June 21, 2017 meeting were approved on motion of Dave Cowan second by Robert Cole.
AYES-5 Cowan, Cole, Zambri, Hinkley, Zorda
NAYS-0
Sketch Map No. 157.3-2-25
Mary Ann Todd – Lake St. – 2 lot subdivision
A sketch plan of a 2 lot subdivision prepared by Victor Fairbairn for Mary Ann Todd was reviewed. It was proposed that the commercial kitchen and a 0.21 acre parcel be subdivided from the original lot, leaving the residence on the remaining 0.51 acre parcel. Concerns were raised about access to the kitchen and the ability to install separate sewer and water connections to the kitchen within the kitchen parcel.
On motion of Robert Cole second by Dave Cowan, the Planning Board denied the subdivision as shown on the sketch map.
AYES-5 Cowan, Cole, Zambri, Hinkley, Zorda
NAYS-0
Brian Murray owns parcel 1157.-3-8.1 upon which a small airstrip exists. He discussed his ideas for expanding the airstrip.
On motion of Brad Zambri second by Edward Hinkley the meeting adjourned at 8:00 pm.
October 2017 Roxbury Library Association Tuesday Forum Program
FOR IMMEDIATE RELEASE
Contact Person: Dian Seiler, Director, Roxbury Library
Telephone and Fax: (607)-326-7901
On Tuesday, October 10, 2017, at 1:00 p.m., at the Roxbury Library,
Roxbury resident Wheldon J. Farleigh will offer a talk on Woodchuck Lodge
for the October 2017 Roxbury Library Association Tuesday Forum program.
Regular RLA Tuesday Forum attendees will provide refreshments following
Mr. Farleigh’s presentation.
The Roxbury Library Association welcomes the public to all RLA Tuesday
Forum programs, activities, and gatherings, which are free of charge.
Located at 53742 State Highway 30, the Roxbury Library is directly
opposite the town’s United Methodist Church on Main Street.
For details about the Tuesday, October 10, 2017, RLA Tuesday Forum program
and about upcoming RLA Tuesday Forum programs, activities, and gatherings,
please contact Roxbury Library Director Dian Seiler or Roxbury Library
Clerk Helen Faraci at (607)-326-7901.
NOTICE AND INSTRUCTIONS TO BIDDERS
Sealed bids will be received by the Town of Roxbury, hereinafter referred to as the "Owner," until 2:15 PM, Friday, October 6, 2017, at the Town Clerk’s Office, 53690 State Highway 30, Main Street, Roxbury, NY 12474, at which time said bids will be publicly opened and read aloud for Grand Gorge Civic Center Roof Replacement:Contract No. 1 – Roof ReplacementUnder the Base Bid, Contract No. 1 shall include all tools, labor, material and equipment necessary to:Remove existing membrane roof on the lower roof of Civic Center, repair decking, provide new membrane roof with all required appurtenances, and dispose of all materials removed. Approximate lower roof area is 6300 SF.Additive Alternate No. 1 will add the upper roof of the Civic Center to the project. Approximate upper roof area is 4300 SF.
All bids must be made on the blank form of proposal attached hereto.
A bidder may withdraw any proposal submitted prior to the hour set for the closing of the bids provided the request is signed in a manner identical with the proposal being withdrawn.
The Owner will be responsible for payment in accordance with the terms of the contract when the work is completed.
The Owner is exempt from New York State sales taxes on material, supplies, and equipment to be permanently incorporated in the Work. Tax Exemption No. 15-6001121. Said taxes shall not be included in the Bid.
A complete set of Bidding and Contract Documents may be obtained from Lamont Engineers upon payment of a $50.00 deposit. Full deposit refund for the returned set will be made provided that the complete set of Bidding and Contract Documents (Project Manual) is returned to Lamont Engineers, postage paid and in good condition within 30 days after Bid Opening. Any sets returned after the 30-day period are non-refundable. Additional sets of Bidding and Contract Documents may be obtained upon payment of a $25.00 deposit for each set. Deposits for additional sets will be returned less the actual cost of reproduction if the complete sets are returned in good condition within the 30-day period. Requests for delivered sets of Bidding and Contract Documents will be honored overnight upon receipt of a non-refundable fee of $25.00 per set for handling and delivery.
Prospective bidders who obtain electronic project documents are responsible to contact Lamont Engineers, P.C. to register their contact information on the project documents distribution list for the purposes of receiving bidding Addenda and other bidding information.
The Town Board of the Town of Roxbury reserves the right to waive any informalities or irregularities in the bids received and to reject any or all bids without explanation.
A Pre-bid meeting will be held with the Engineer at the Grand Gorge Civic Center (60933 State Highway 30, Grand Gorge) on Thursday, September 28th, 2017 at 10:00 AM (see Document 00860 for Location Map). Please refer all questions to Michael D. Harrington, Principal Engineer, Lamont Engineers, P.C., (518) 234-4028.
Date: September 20, 2017
Town Board
Town of Roxbury
Roxbury Town Board Unapproved Meeting Minutes - September 11, 2017
UNAPPROVED MINUTES
September 11, 2017
A Public Hearing and regular meeting of the Town Board were held September 11, 2017 beginning at 6:45 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Neil German, Parks Clerk Carolynn Faraci, Assessor Clerk Stephanie Seminara and 4 residents. Absent: Attorney Kevin Young.
The Public Hearing was called to order at 6:45 pm with the notice being read. The Hearing was called to hear all comments on submitting a Community Development Block Grant (CDBG) to NYS Homes and Community Renewal for $400,000 in financial assistance for housing rehab for low-moderate income residents. Margaret Ellsworth of the M-ARK Project, Inc. was present to discuss the program adding the M-ARK Project would also be administering the project for the Town if CDBG funding is approved. All Board members were in favor of the application. With no other comments being heard for or against the application, the hearing closed at 6:50 pm.
The regular meeting was called to order at 7:00 pm as approved by the Town Board by resolution at the August 14, 2017 meeting.
One more resident arrived.
The Minutes of the August 14, 2017 meeting were approved on motion of Gene Cronk second by Allen Hinkley.
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Everett Farrell of the Delaware County Planning Board and Ben Gales of Delaware County Soil & Water Conservation showed a power point presentation for a no cost flood mitigation program. The program was discussed as well as the process and funding. The Board was in favor of the program that would identify and address stream issues that have caused problems with flooding, one specifically being Vega Mountain Stream. A Commission would be established, most likely the Town Board, to determine what projects could be looked into under the program.
One more resident arrived.
Maureen Sauveur expressed safety concerns at Mountainside Creamery with trucks entering and exiting the facility, requested better signage and requested speed reduction signs in that area. Supv. Hynes will contact NYS DOT on the matter.
Highway Supt. Neil German reported crews will be finishing stone & oil roads this week, the new employee starts work tomorrow, crews continue mowing, installing culverts and getting ready for winter, the new roller has arrived and stated they have stoned and oiled approximately 15 miles of road this year.
FEMA reimbursement paperwork has been completed for the March 2017 snowstorm. The Town is submitting for $50,000.
Councilman Hinkley reported steel near the C&D box at the Transfer Station is sticking out again. The Highway Supt. said he will have it re-welded. Supv. Hynes added the overhead door to be repaired will be done as soon as the company gets a lift to work on it.
Carolynn Faraci of the Parks Dept. had no news to report.
Assessor Clerk, Stephanie Seminara reported concerns with assessor program (RVS & Citrix) having been compromised and has been alerted by County Real Property Tax Services not to make any information changes in the system until their IT Dept. looks into the matter.
Supv. Hynes stated a possible leak has been detected by the Pressure Reducing Valve (PRV) building in Grand Gorge. Samples will be taken to be tested for chlorine and further sound testing will be completed this week with assistance from Rural Water.
Supv. Hynes reported the roof is still leaking at the Civic Center even though the drains have been cleaned out.
Joseph Resch of the Grand Gorge Business Association stated they will be holding a Business Expo at the Grand Gorge Civic Center on Sept. 30th 10am – 5 pm. Several local businesses are expected to attend and the Town Board was also asked to have a table and/or attend as well.
Richard Davis of the Grand Gorge Community Action group stated preparations for the annual Halloween Party at the Civic Center is expected to be discussed this week.
Discussion took place on the water bill of Agnes Thomas. She had a negative reading 7/1/17 which was the result of the meter being installed backwards by the operators. The Board authorized the Water Clerk to credit her account $23.10, the difference between usages if the meter had been recording correctly.
Supv. Hynes stated he and Lamont Eng. met with Roxbury Run Village Association regarding the Denver Water Project and they are okay with all the work being done.
Discussion took place on the request to abandon Cronk Rd. Attorney Allyssa Moody of Attorney Young’s office has researched the matter and advises the Town Board not to grant the request because it does not come under Abandonment by Dis-Use or Qualified Abandonment criteria.
Discussion took place on the program offered earlier in the meeting by Soil & Water Conservation for flood mitigation.
RESOLUTION #94-TOWN BOARD TO ACT AS COMMISSION FOR FLOOD MITIGATION PROGRAM
On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:
“WHEREAS, the Town of Roxbury desires to participate in the Flood Mitigation Program offered by Delaware County Soil & Water Conservation DCS&WC; and
WHEREAS, the program will help assist in getting funding to alleviate flooding in area identified by the Town; and
WHEREAS, said program will be at no cost to the Town of Roxbury; and
WHEREAS, the program requires a Commission be set up to identify the projects to be considered for the program;
NOW, THEREFORE BE IT RESOLVED, the Town Board agrees to participate in the Flood Mitigation Program through Delaware County Soil & Water Conservation; and
BE IT FURTHER RESOLVED the Town Board will act as the Commission to work with DCS&WC to identify projects for the program.”
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
No action was taken on the water leak near the Stock residence.
On motion of Carol Murray second by Gene Cronk the Town Board approved the Town Clerk’s monthly report for August 2017 in the amount of $2,200.12 (Town Clerk $855.12 and Building Permits $1,345.00)
AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Supervisor’s monthly report for July 2017.
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Assessor’s monthly report for August 2017.
AYES-5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS-0
On motion of Gene Cronk second by Edward Raeder the Town Board approved the Building Inspector’s monthly report for August 2017.
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Edward Raeder the Town Board approved the Monthly Water Receipts report for August 2017 in the following amounts: Denver $1,062.16; Grand Gorge $602.31 and Roxbury $1,320.58.
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Justice Court monthly report for July 2017 in the amount of $8,707.00.
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
RESOLUTION #95-RESOLUTION OF THE TOWN BOARD OF THE TOWN OF ROXBURY
AUTHORIZING THE TOWN SUPERVISOR TO EXECUTE FINANCING DOCUMENTS FOR THE FINANCING OF DENVER WATER UPGRADES
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury (the “Town Board”) determined the necessity of a project named Denver Water District Water System Improvements Project relating to the increase and improvement of the distribution facilities of the Denver Water District (the “Denver Water District Project”); and
WHEREAS, by resolution dated April 10, 2017, the Town Board authorized the Denver Water District Project at the maximum estimated cost of $1,000,000, by the issuance of the $1,000,000 bonds of the Town of Roxbury, Delaware County, New York; and
WHEREAS, the Town of Roxbury has obtained short-term financing through the New York State Drinking Water State Revolving Fund (“DWSRF”); and
WHEREAS, the Environmental Facilities Corporation has prepared the financing documents and provided them to the Town Board; and
NOW, THEREFORE BE IT RESOLVED THAT:
1. The Town Board hereby approves for execution the following financing documents:
· One (1) execution form of the $1,000,000.00 E.F.C. Drinking Water Facility Note -2017 A (Registered No. RST-1) (the “Note);
· Two (2) execution copies of the Project Finance Agreement, dated as of September 21, 2017 (the “PFA”);
· Two (2) execution copies of the Certificate of Determination, consistent with the form “Form of Certificate of Determination” which is Exhibit J to the PFA;
· Two (2) execution copies of the Supplemental Certificate of Determination, consistent with the “Form of Supplemental Certificate of Determination” which is Exhibit L to the PFA;
· One (1) execution copy of a Certification For Contracts, Grants, Loans and Cooperative Agreements, 40 CFR 34, to be executed by the Recipient; and
· One (1) execution copy of a Certification For Contracts, Grants, Loans and Cooperative Agreements, 40 CFR 34, to be executed by each contractor and subcontractor with a contract in excess of $100,000 related to the project, which is Exhibit M to the PFA.
2. The Town Supervisor is hereby authorized to execute the above listed documents to facilitate the financing of the Denver Water District Project.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
RESOLUTION #96-ADVERTISE BIDS FOR FUEL OIL
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board, Town of Roxbury, will receive sealed bids for No. 2 Fuel Oil that
must be received at the Town Clerk’s Office no later than 2:00 pm on October 6, 2017 at which time they shall be opened and any bid will be awarded at the Regular Monthly Meeting of the Town Board to be held October 9, 2017 at 7:30 pm at the Town Hall.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
RESOLUTION #97-CDBG (HUD) GRANT APPLICATION
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town of Roxbury Town Board authorizes an application to NYS Homes and Community Renewal for a Community Development Block Grant for owner occupied home repair not to exceed $400,000 and authorizes the MARK Project as a sub-recipient to administer the program.”
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Discussion took place on the renewal rates for health insurance with Excellus BlueCross BlueSheild. The new rates for the renewed policy would increase 7.88%.
RESOLUTION #98-RENEW BCBS HEALTH INSURANCE PLAN
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board approves health insurance renewal with Excellus BlueCross Blue Sheild at the following rates/month: Single $820.02, 2 person $1,640.04 and Family $2,337.06 to be effective December 1, 2017.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
Discussion took place on changes requested for the Kirkside Park Pavillion Rental Agreement. Some changes include adding a clean-up fee, noise must not go past 11:00 pm and other legal verbiage.
On motion of Allen Hinkley second by Gene Cronk the Town Board approved changes to Kirkside Park Pavillion Rental agreement effective immediately.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
An email was received from Nicole Haroldson stating she is resigning from the Roxbury Historic Preservation Commission effective immediately.
On motion of Gene Cronk second by Carol Murray the Town Board accepted the resignation of Nicole Haroldson effective immediately.
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
No action was taken to fill the vacancy on the Historic Preservation Commission.
No action was taken regarding the Munsell’s water bills.
Building Inspector Tomi Tompkins is on vacation this week so Delaware County Code Enforcement Officer Dale Downin is on call for emergencies.
RESOLUTION #99 – JUSTICE COURT AUDIT
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board, Town of Roxbury acknowledges that pursuant Section 2019-a of the Uniform Justice Court Act the records of the Town Justice Court for the year 2016 have been examined by the firm of Mostert, Manzanero & Scott, LLP; and
BE IT FURTHER RESOLVED, that said examination report shall be filed with the State of New York Unified Court System.”
AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0
RESOLUTION #100-CRONK ROAD ABANDONMENT REQUEST
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, upon research and recommendation of the Town Attorney, the Town Board will not be taking further action to abandon Cronk Road because it does not come under the criteria required for either Abandonment by Dis-Use or Qualified Abandonment.”
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
RESOLUTION #101-ADVERTISE BIDS FOR GRAND GORGE CIVIC CENTER ROOF
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board will advertise and seek sealed bids for the Grand Gorge Civic Center membrane roof replacement to be opened October 6, 2017 at 2:15 pm at the Town Hall with any award to be made at the regular meeting of the Town Board on October 9, 2017 at 7:30 pm.”
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
Discussion took place on NYS Retirement’s recent check on retirement reporting days being used for salaried elected/appointed officials. Their calculations require a revised report for the two justices and Councilman Hinkley’s times resulting in an increase or decrease of .02-.04 days/month to times that were previously reported.
RESOLUTION #102-REVISED STANDARD WORK DAY & REPORTING RESOLUTION FOR ELECTED AND APPOINTED OFFICIALS
On motion of Edward Raeder second by Gene Cronk the following resolution was offered and adopted:
“BE IT RESOLVED, that the Town of Roxbury hereby establishes the following standard work days for these titles and will report the officials to the New York State and Local Retirement System based on
their record of activities:
AYES-4 Raeder, Cronk, Murray, Hynes
NAYS-0
ABSTAIN-1 Hinkley
RESOLUTION #103-APPROVE LAMONT ENGINEER CONTRACT FOR CIVIC CENTER ROOF
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and approved:
“RESOLVED, the Town Board approves the terms of the Agreement with Lamont Engineers, PC for engineering services related to membrane roof replacement on the Grand Gorge Civic Center; and
BE IT FURTHER RESOLVED, the Town Board authorizes the Town Supervisor to execute the Agreement.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
The 2018 Tentative Budget will be sent to the Town Board after October 1, 2017 for their review.
RESOLUTION #104-SCHEDULE BUDGET WORKSHOP
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board schedules a workshop to be held October 16, 2017 at 7:00 pm at the Town Hall to discuss the 2017 Tentative Budget in preparation for the Preliminary Budget.”
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
Draft revised road takeover specs were distributed to the Town Board and will be discussed at the regular October Town Board meeting when Attorney Young is in attendance.
Denver Water Project Drawdown #1 has been submitted to NYSEFC.
Supervisor Hynes reported the Hinkley purchase for the Grand Gorge/Roxbury Water Project is still being worked on.
A letter was received from Phil Hulbert suggesting the Town Board consider having a bucket available at the Transfer Station for depositing used household batteries to be taken to the County Solid Waste Management Facility. The Town Board thought it to be a good idea.
On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Councilman Hinkley stated there has been no agreement on a new highway contract yet. It is still under negotiations as the Personnel Committee is waiting to hear back from the Highway Dept.
On motion of Allen Hinkley second by Carol Murray the meeting adjourned at 8:45 pm.
THIS IS A TRUE COPY
___________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman