NOTICE — Planning Board Meeting cancelled
NOTICE
The regular monthly meeting of the Town of Roxbury Planning Board scheduled for June 19, 2013 is canceled due to there being no matters for discussion. The next regular meeting will be held July 17, 2013 at 7:30 pm at the Town Hall.
By Order of the Planning Board
Joseph Farleigh, Chairman
Dated: June 17, 2013
Town Board Meeting Agenda — June 10, 2013
ROXBURY TOWN BOARD
Regular Meeting
June 10, 2013
Town Hall
7:30 pm
Call To Order:
Regular Meeting
Minutes:
May 13th Regular meeting and May 21st Special Meeting
Requests to Speak:
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
Resolution – Town Board has reviewed (and approves or changes needed) current Employee Handbook
Resolution – Town Clerk monthly Report for May 2013
Resolution – Supervisor’s monthly Report for April 2013
Resolution – Assessor’s monthly report for May 2013
Resolution – Building Inspector monthly report
Resolution – monthly water receipts report (Denver-GG-Roxb)
Resolution – Justice Court monthly report for April 2013
Resolution – Lake St. Drainage Stormwater Bid
Resolution – Computer Use Policy
Resolution – appoint 5 person review committee for the CDBG housing program
Resolution –training/meeting reimbursement request (Brd of Assessment Review & Tax Collector)
Tentative EQ Rate @ 32%
2012 Annual Water Quality Reports (Denver, GG & Roxbury) were mailed to all customers May 22, 2013. Copies are on file at the Town Clerk’s Office and on the Town website
FEMA update – 2 large road paperwork is still being reviewed by FEMA for final payment
ONGOING ISSUES
Truck lawsuit status
NOTICE — Help Wanted
Town of Roxbury
Data Collection/Verification – Inspect and gather images of residential properties to ensure property records reflect current and accurate property characteristics; verifies measurements and information of existing structures and updates assessor’s records accordingly. Prior data collection experience required. Minimum 20 hours/wk. Must have own transportation. Mileage reimbursement. Send resume to townassessor@roxburyny.com. Resume must be received by June 19, 2013. The Town of Roxbury is an Equal Opportunity Provider and Employer.
Town Board — May 21, 2013 Minutes
UNAPPROVED MINUTES
May 21, 2013
A Special Meeting of the Town Board was held May 21, 2013 at 7:00 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Atty. Kevin Young and Dpty. Town Clerk Carolynn Faraci.
The meeting was called to discuss Lake Street Drainage Stormwater bids and any other business that may come before the Board.
The meeting was called to order at 7:00 pm.
On motion of Allen Hinkley second by Gene Cronk the Town Board went into Executive Session at 7:03 pm to discuss a contract negotiation. Present were: Thomas S. Hynes, Gene Cronk, Edward Raeder, Allen Hinkley, Carol Murray, Kevin Young, Carolynn Faraci, Donald & Lynn Tweedie and Town Clerk Diane Pickett.
On motion of Gene Cronk second by Edward Raeder the Town Board returned to the Special Meeting at 7:40 pm.
RESOLUTION # 35 – AWARD LAKE ST. DRAINAGE STORMWATER BID
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board awards the Lake Street Drainage Stormwater bid to Tweedie Construction Services, Inc. in the amount of $1,170,430.”
AYES – Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
Kirkside Park barns painting proposals are due Friday May 24, 2013 at 2:00 pm at the Town Hall.
RESOLUTION #36 – AWARD KIRKSIDE PARK BARNS PAINTING PROPOSAL
On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, the Town of Roxbury has requested proposals for interior and exterior painting at the Kirkside Park Barns;
BE IT RESOLVED, the Town Board authorizes the Town Supervisor to accept the proposal of the lowest qualified bidder provided all required criteria have been met.”
AYES – 5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS – 0
On motion of Gene Cronk second by Edward Raeder the meeting adjourned at 8:00 pm.
THIS IS A TRUE COPY
__________________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Town Board — May 13, 2013 Minutes
UNAPPROVED MINUTES
May 13, 2013
The regular meeting of the Town Board was held May 13, 2013 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Hwy. Supt. Stephen Schuman, Attorney Kevin Young and 11 residents. Absent: Bldg Inspector William Walcutt.
The Minutes of the April 8, 2013 regular meeting were approved on motion of Gene Cronk second by Carol Murray.
AYES – 5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS – 0
Peg Ellsworth discussed status of current grant projects stated the M-ARK Project still has some grant rehab funds available for owner occupied homes and rental units, requested Town Board support for the Enderlin Building grant application, the barn work has been completed and requested painting and grading work also be allowed on the barns.
RESOLUTION #27 – SUPPORT FOR ENDERLIN BUILDING APPLICATION
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Enderlin Building is an integral historic building located in the Historic District of the hamlet of Roxbury;
NOW, THEREFORE BE IT RESOLVED, the Town Board Town of Roxbury supports the application and project of Lewis Wendell, owner of the Enderlin Building, to the Southern Tier Regional Economic Development Council’s Downtown Revitalization program.”
AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0
Discussion took place on additional work needed at the Kirkside Park barns. Now that the construction/renovation work has been completed, it needs painting and grading work. It was agreed to obtain three estimates for the painting.
RESOLUTION #28 – ACCEPT BEAVERDAM PROPOSAL FOR BARNS GRADING
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the proposal of Beaverdam Builders for grading work at the Kirkside Park barns in the amount of $4,900.”
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
Hwy. Supt. Stephen Schuman gave a report stating the CAT Roller online high bid came in at $19,700, discussed replacing the 21 outside garage lights with more efficient ones, the new truck is at the dealer getting extras installed, and they have cleaned and sealed the floor at the garage.
RESOLUTION #29 – SELL 1991 CAT ROLLOER
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the sale of the 1991 CAT Roller to Alban Tractor Co., Inc. in the amount of $19,700.”
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
Adam Yagelski of Nan Stolzenberg’s office was present to discuss the process for adopting the updated Comprehensive Plan including the notice of determination of non-significance.
RESOLUTION #30 – COMP PLAN LEAD AGENCY
On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:
“WHEREAS, the Town Board has developed an updated profile and inventory and toolbox of recommendations of resources to be included as an Plan of the Town of Roxbury Comprehensive Plan; and
WHEREAS, the Town Board requested the Planning Board to complete a draft of this plan which has been submitted to the Town Board; and
WHEREAS, the Planning Board and the Town Board have both held a public hearing as required by Town Law 272-a; and
WHEREAS, the proposed action has been determined to be a Type I action, pursuant to the New York State Environmental Quality Review Act (SEQR) 6 NYCRR Part 617.4, and
WHEREAS, the proposed action will not require permits and approvals from any other local, regional and State agencies prior to adoption of the plan; and
WHEREAS, the Delaware County Planning Board is required to review and approve the updated plan pursuant to the applicable standards of New York State General Municipal Law 239-m but this approval is considered an advisory opinion under SEQR and the agency is not considered to be eligible for lead agency status in this action; and
WHEREAS, the Delaware County Planning Board has commented on the Comprehensive Plan Update and indicted that approval of it would not have county-wide impacts.
WHEREAS, there are no other agencies upon which to solicit for a coordinated review as per SEQRA 6 NYCRR Part 617.
NOW THEREFORE BE IT RESOLVED, pursuant to the applicable standards of SEQR 6 NYCRR Part 617, the Town of Roxbury Town Board concludes that it is the appropriate agency to serve as, and declares itself lead agency for the environmental review of the proposed Type I action; and
BE IT FURTHER RESOLVED that the Town of Roxbury Town Board hereby authorizes development and circulation of a copy of the EAF pursuant to the requirements set forth in SEQR 6 NYCRR Part 617.”
WHEREUPON, this Resolution was declared adopted by the Town Board of the Town of Roxbury:
AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0
RESOLUTION #31 – COMP PLAN SEQRA NEG DEC
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board conducted a study of the Town of Roxbury that included a full inventory of physical, natural and cultural resources; and
WHEREAS, the Town Board desires to include this profile and inventory, together with a set of maps and a set of recommendations on how the Town can protect these resources as an integral part of the updated Town of Roxbury Comprehensive Plan; and
WHEREAS, the profile and inventory is comprehensive in nature, and defines, identifies, and describes the many environmental, physical and cultural resources in the Town of Roxbury; and
WHEREAS, the profile and inventory augments and supports information in the previously adopted Town of Roxbury Comprehensive Plan; and
WHEREAS, the Town Board has submitted the updated Comprehensive Plan to the Delaware County Planning Board as required by NYS General Municipal Law 239-m and the proposed action does not require any other permits or approvals from other State and Federal agencies prior to adoption; and
WHEREAS, the Town Board declared itself Lead Agency and conducted an environmental assessment according to SEQRA, 6 NYCRR Part 617; and
WHEREAS, the Town Board, after consideration of the Full Environmental Assessment Form Part I and Part II finds that
Inclusion of the Profile and Inventory, including new recommendations on how to protect those resources will benefit and assist Roxbury in reaching its goals of maintaining open space, protecting rural landscapes, promoting agriculture, and preserving natural resources and the environment as outlined in the previously adopted Comprehensive Plan.
The Plan recognizes natural features and sensitive environmental areas that need protection in the future such as but not limited to streams, stream corridors, wetlands, floodplains, historic resources, wildlife habitats, and important cultural resources.
The Plan makes recommendations on ways the Town can maintain its environment, which is a primary goal for the community.
The Plan was developed using detailed analysis via a GIS to locate, identify, and understand environmental conditions such as but not limited to streams, stream corridors, wetlands, floodplains, historic resources, wildlife habitats, and important cultural resources.
The Plan provides the information needed to aid the Town in making policy decisions in the future that will benefit the environment.
The Town finds that adoption of the Comprehensive Plan update will enhance environmental protection, rather than detract from it.
NOW THEREFORE BE IT RESOLVED, that the Town of Roxbury Town Board hereby declares that adoption of the Town of Roxbury Comprehensive Plan update described herein, will not have any significant negative environmental impacts; and
BE IT FURTHER RESOLVED, that the Town Board hereby authorizes filing of a negative declaration (attached hereto), according to SEQRA, 6 NYCRR Part 617; and
BE IT FURTHER RESOLVED, that the Town Supervisor is authorized to execute the Environmental Assessment Form.
WHEREUPON, this Resolution was declared adopted by the Town Board of the Town of Roxbury:”
AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0
RESOLUTION #32 – COMP PLAN ADOPTION
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, a Comprehensive Plan is a statutorily recognized instrument under Town Law §272-a for the immediate and long-range protection, enhancement, growth and development in a Town; and
WHEREAS, a properly crafted comprehensive plan assists with the protection of the health, safety and general welfare of the citizens of the Town; and
WHEREAS, the Town of Roxbury Town Board identified that additional information was needed to inventory and profile environmental, physical, cultural, and historical resources in Town in order to properly plan growth and development, protect the environment and enhance the health, safety and welfare of the community and residents; and
WHEREAS, the Town of Roxbury retained the services of a professional planning consultant to assist with and prepare such information to be included as an Plan of the previously adopted Comprehensive Plan; and
WHEREAS, the Town of Roxbury conducted a thorough analysis and inventory of these resources, including development of a comprehensive database of mapped resources via a Geographic Information System; and
WHEREAS, two public hearings were held as per Town Law §272-a; and
WHEREAS, the Town Board has reviewed the draft update to the Comprehensive Plan; and
WHEREAS, the Town Board of the Town of Roxbury has caused to be prepared a Long Environmental Assessment Form (EAF) pursuant to the mandates of the State Environmental Quality Review Act (ECL Article 8 and 6 NYCRR Part 617); and
WHEREAS, the Town Board has duly considered the contents of the EAF and completed Parts 1 and 2 thereof; and
WHEREAS, the Town Board has identified the relevant areas of environmental inquiry and taken a hard look at them; and
WHEREAS, the Town Board has issued a negative declaration under SEQRA thereby complying with the mandates of the State Environmental Quality Review Act; and
WHEREAS, the Town Board has completed requirements of NYS General Municipal Law 239-m by forwarding a copy of the draft update to the Delaware County Planning Department and waiting 30 days for their response;
NOW THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF THE TOWN OF ROXBURY, DELAWARE COUNTY, NEW YORK:
THAT THE Town Board of the Town of Roxbury hereby determines that the Town of Roxbury updated Comprehensive Plan along with its attachments and appendices, attached hereto and made a part hereof, is hereby adopted as the Comprehensive Plan of the Town of Roxbury, and
THAT THE Town Board shall file a final copy of the Town of Roxbury Updated Comprehensive Plan with the Town of Roxbury Town Clerk and with the Delaware County Planning Department as required in Town Law 272-a.”
AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0
Supv. Hynes reported that he and Councilman Gene Cronk met with Lamont Engineers recently to discuss trying to get NYS Health Dept. approval to re-open the Roxbury springs.
Bids on the Lake St. Drainage Stormwater Project were advertised and opened on April 26, 2013 at 3:00 pm at the Town Hall. A total of three (3) bids were received and are as follows:
| Contractor | Base Bid | Alternate A | Alternate B | Alternate C |
|---|---|---|---|---|
| Hubbell Inc. | 1,324,000 | (50,000) | (60,000) | (280,000) |
| Tweedie Construction | 1,170.430 | (254,898) | (55,395) | 0 |
| Evergreen Mtn Contract | 1,285,000 | 0 | 0 | 0 |
No award was made at this time as the engineer and attorney are reviewing the bids. The low bidder will be requested to confirm their statement of qualifications. To do so, a special meeting will be held at which time an award will be made on the project.
Atty. Young stated that he met with the judge regarding the truck lawsuit. The judge has turned the case over to a local attorney to act as a mediator and decide the outcome.
No changes have been received yet on the Employee Handbook.
On motion of Gene Cronk second by Carol Murray the Town Board approved the Town Clerk’s Monthly Report for April 2013 in the amount of $2,069.56 (Town Clerk $1,179.56 and Building Permits $890.00)
AYES – 5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS – 0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Supervisor’s Monthly Report for March 2013.
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
On motion of Gene Cronk second by Edward Raeder the Town Board approved the Assessor’s Monthly Report for April 2013.
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
On motion of Edward Raeder second by Carol Murray the Town Board approved the monthly report of water receipts of Denver, Grand Gorge & Roxbury Water Districts for the month of April 2013.
AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0
On motion of Carol Murray second by Allen Hinkley the Town Board approved the quarterly report of WIOX Radio Station for the 1stquarter 2013.
AYES – 5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS – 0
A draft Computer Use policy was distributed to the Town Board. The matter was tabled until the Board has reviewed the policy.
The five person HUD review committee appointment has been tabled until one more person is sought.
RESOLUTION #33 – AMEND WATER DISTRICT TURN ON & OFF FEES
On motion of Edward Raeder second by Gene Cronk the following resolution was offered and approved:
“WHEREAS, the Town Board adopted a new Water Supply Law for Grand Gorge and Roxbury Water Districts on November 8, 2012; and
WHEREAS, said Water Supply Law was Local Law #3-2012; and
WHEREAS, the fee for disconnection of water and re-connection of water was $50.00 each;
NOW, THEREFORE BE IT RESOLVED, the Town Board amends the Water Supply Law to reflect a charge of $25.00 for disconnection of water and a $25.00 fee for re-connection of water.”
AYES – 5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS – 0
On motion of Allen Hinkley second by Carol Murray the Town Board had no objection to the application of Creekside Café to the State Liquor Authority for renewal of the liquor license at that location in Grand Gorge.
AYES – 5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS – 0
On motion of Gene Cronk second by Allen Hinkley, per the Town of Roxbury Reimbursement Policy, the Town Board approved reimbursement for training seminars for the Highway Supt., Town Clerk, Justice Clerk and Bookkeeper.
AYES – 5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS – 0
The Hubbell Corners sewer project has been completed.
The Town is still expecting final FEMA funds for two large roads that are still under review.
RESOLUTION #34 – ENDORSING BELLEAYRE RESORT
On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:
WHEREAS, Delaware County is affected by what happens in our region, including the developments on Highmount and Belleayre Mountain; and
WHEREAS, our rural economy is struggling, our residents and local businesses are struggling, and we believe this project has the potential to bring jobs during both the building and operational stages of the entity; and
WHEREAS, The Town of Roxbury has hotels, inns, bed & breakfast inns, restaurants, golf courses, a ski mountain and other facilities that would benefit from additional tourism; and
WHEREAS, we hope that a destination resort will bring new life and visitors to our community;
THEREFORE, BE IT RESOLVED that we, the Town Board of the Town of Roxbury support the project by Crossroads Ventures otherwise known as Belleayre Resort, with the understanding that the developer will design and operate the project in a manner that supports not only Middletown and Shandaken, but also the surrounding communities; and
BE IT FURTHER RESOLVED that the Clerk of the Board shall forward copies of this resolution to the Honorable Governor Andrew M. Cuomo, DEC Commissioner Joe Martens, New York State Senators John Bonacic, Tom Libous and James Seward, New York State Assemblypersons Pete Lopez, Claudia Tenney and Cliff Crouch and Ulster County Executive Mike Hein.
WHEREUPON, this Resolution was declared adopted by the Town Board of the Town of Roxbury:
YEAS – 5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS – 0
On motion of Edward Raeder second by Allen Hinkley the bills were audited and ordered paid in the following amounts:
| General #167-216 | $30,164.01 | Special Lights #5-7 | $3,801.18 |
|---|---|---|---|
| Highway #82-105 | $46,244.32 | Capital Projects: | |
| Roxbury Water #29-37 | $3,018.06 | Hubb Corn Sewer #28-195 | $171,366.44 |
| Grand Gorge Water #29-41 | $11,520.27 | HUD Program #196 | $4,000.00 |
| Denver Water #30-39 | $7,336.99 | Comp Plan | $181.63 |
| Roxbury Sewer #35-43 | $7,534.22 | Kirk Park Programs #198 | $4,013.40 |
| Denver Sewer #33-46 | $14,552.37 |
AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0
On motion of Gene Cronk second by Carol Murray the meeting adjourned at 9:05 pm.
THIS IS A TRUE COPY
___________________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
NOTICE — 2012 Annual Water Quality Report
Notice is hereby given that the Town of Roxbury, Delaware County, New York, has completed the 2012 Annual Water Quality Reports required by NYS Dept. of Health, for the Roxbury, Grand Gorge and Denver Water Districts. Copies of the reports are available for inspection at the Town Clerk’s Office, 53690 State Hwy. 30, Roxbury, NY, during regular business hours and on the Town website at www.roxburyny.com
Diane Pickett, Town Clerk
Dated: May 23, 2013
2012 Annual Water Quality Report
To download a copy of the 2012 AWQR (Annual Water Quality Report) for the Roxbury, Grand Gorge and Denver Water Districts, click on the links below:
NOTICE — Town Board Meeting, May 21, 2013
The Town Board, Town of Roxbury, will hold a Special Meeting May 21, 2013 at 7:00 pm at the Town Hall to discuss the Lake St. Drainage Stormwater Project bids in Executive Session and will also discuss any other business that may come before the Board.
Diane Pickett, Town Clerk
Town of Roxbury
Dated: May 20, 2013
Planning Board — February 10, 2013 Minutes
TOWN OF ROXBURY PLANNING BOARD
P.O. BOX 189 Main St.
ROXBURY, NY 12474
Phone (607-326-7641)
Fax (607-326-7641)
Joe Farleigh, Chairman
David Cowan, Vice Chairman
Jean D’Antoni, Secretary
MINUTES FOR FEBRUARY 20, 2013
PRESENT: Joseph Farleigh, Dave Cowan, Phil Zorda, Jean Stone, Bob Cole,
JeanD’Antoni, and Duncan Martin from Delaware County. Excused Absence: Dave Zambri.
Dave Cowan opened Public Hearing at 6:45 pm. Adam Yagelsi represented Nan Stolzenburg for the Hearing. Adam presented a slide show of the work that has been done to date. He explained how we arrived with the recommendations that were presented. Three members of the community attended the Hearing.
All three responded well to the presentation, but one member stated that we should be doing more to advertise the Public Hearing. It was explained that we did infact advertise in the paper, online and throughout the community. If anyone was interested they would have come to the meeting. It was also suggested that after this Plan is adopted by the Town Board and goes forward, that some groups get together in Grand Gorge and Roxbury and begin serious talks. Adoption of this Plan will give the Delaware County Planning Board the opportunity to apply for grant applications and monies.
CLOSE PUBLIC HEARING.
OPEN MEETING: Meeting was called to order at 7:30 pm, by Joe Farleigh. Minutes of January 16, 2013 were motioned for approval by Phil Zorda, seconded by Dave Cowan, all in favor, motioned carried.
SUBDIVISION: Jack DeStefano Trust Tax map# 223.00-1-10 Little Redkill Road Town of Roxbury NY. Public Hearing notice for this two lot subdivision was not advertised in the newspaper. Notices To the adjacent homeowners were sent out and Rob Allison presented the receipts. One homeowner was present. The Board waived the Public Hearing announcement in the paper. If anyone objects to this, then the Board will have another Public Hearing for this subdivision Mr. Allison presented the Soils report, Subdivision Application, Letter of Representation, copy of Deed. Joe Farleigh filled out the Short Environmental Assessment Form. Motion to approve negative declaration by Joe, seconded by Jean Stone, all in favor, motion carried. Motion to approve minor two lot subdivision by Dave Cowan, seconded by Bob Cole, all in favor, motion carried. Rob Allison presented Check #614 for $50.00.
Meeting adjourned at 8:00 pm. by Joe Farleigh, seconded by Jean D’Antoni, all in favor, motion carried.
Respectfully submitted by:
Jean D’Antoni
Town Board Meeting Agenda — May 13, 2013
ROXBURY TOWN BOARD
Regular Meeting
May 13, 2013
Town Hall
7:30 pm
Call To Order
Regular Meeting
Minutes
April 8th meeting
Requests to Speak:
Adam (Nan Stolzenburg’s Office) – Comp Plan
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
Resolution – Town Board has reviewed (and approves or changes needed) current Employee Handbook
Resolution – Town Clerk monthly Report for April 2013
Resolution – Supervisor’s monthly Report for March 2013
Resolution – Assessor’s monthly report for April 2013
Resolution – Building Inspector monthly report
Resolution – quarterly report WIOX Radio Station 1st qtr 2013
Resolution – Justice Court monthly report for April 2013
Resolution – Lake St. Drainage Stormwater Bid
Resolution – Computer Use Policy
Resolution – appoint 5 person review committee for the CDBG housing program
Resolution – turn on / off fee Roxbury & GG Water
Resolution – liquor license renewal Creekside Café
Resolution –Comp Plan Lead Agency (Town of Roxbury)
Resolution – Comp Plan EAF Form (Supv. authorized to sign)
Resolution – Comp Plan SEQRA Neg Dec
Resolution – Comp Plan adoption
FEMA update – 2 large road paperwork is still being reviewed by FEMA for final payment
ONGOING ISSUES
Truck lawsuit status
NOTICE — Completion of 2013 Tentative Assessment Roll
NOTICE OF COMPLETION OF 2013 TENTATIVE ASSESSMENT ROLL
(Pursuant to Section 506 & 526 of the Real Property Tax Law)
Notice is hereby given that the Assessor of the Town of Roxbury, County of Delaware, New York has completed the Tentative Assessment Roll for the current year and that a copy has been left at the Roxbury Town Hall, 53690 St. Hwy. 30, Roxbury, NY where it may be seen and examined by any interested person until the fifth Thursday in May. (May 30, 2013) A publication containing procedures for contesting an assessment is available at the Assessor’s Office.
The Assessor will be in attendance with the Tentative Assessment Roll on the following days: Wed. May 8th between the hours of 9:00 am – 1:00 pm; Wed. May 15th between the hours of 4:00 pm–8:00 pm; Fri. May 17th between the hours of 10:00 am – 2:00 pm, and Sat. May 18th between the hours of 11:00 am – 3:00 pm.
HEARING OF COMPLAINTS – The Board of Assessment Review will meet on Thurs. May 30, 2013 between the hours of 2:00 pm – 4:00 pm and 6:00 pm – 8:00 pm at the Roxbury Town Hall, 53690 State Hwy. 30, Roxbury, NY in said Town, to hear and examine all complaints in relationship to assessments, on the written application, correctly filled out, accompanied with the required data of any person believing himself to be aggrieved.
Robert Breglio
Assessor
Dated: May 1, 2013
Bid Notice – CAT Roller
Please take notice the Town of Roxbury is seeking bids for the sale of a 1991 CAT CS563 roller, single drum, smooth, 84” wide, 3116T diesel engine and hydrostatic transmission. Bidding is taking place on www.publicsurplus.com. To see the machine or any questions call Steve Schuman, Hwy. Supt. at 607-326-7641. Bidding will end on May 13, 2013 at 3:00 pm. Bidding will be discussed at the regular meeting of the Town Board to be held that evening at 7:30 pm at the Town Hall. The Town Board reserves the right to reject any and all bids.
By Order of the Town Board
Stephen Schuman, Hwy. Supt.
Dated: April 25, 2013
Free Rabies Vaccination Clinic — May 2, 2013
FREE RABIES VACCINATION CLINIC
Thursday, May 2, 2013
6 – 8 p.m.
Town of Roxbury Highway Garage
52508 State Hwy. 30
For clinics scheduled in other Towns, please contact the Roxbury Town Clerk’s Office at 607-326-7641.
Be sure to bring a previous 3 year vaccination certificate with you so you get another 3 year vaccine.
Town Board — April 8, 2013 Minutes
UNAPPROVED MINUTES
April 8, 2013
The regular meeting of the Town Board was held April 8, 2013 at 7:30 pm at the Grand Gorge Civic Center. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Stephen Schuman, Assessor Robert Breglio, Attorney Kevin Young and 10 residents. Absent: Building Inspector William Walcutt.
The Minutes of the March 11th meeting were approved on motion of Carol Murray second by Gene Cronk.
AYES – 5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS – 0
Hwy. Supt. Stephen Schuman reported that all of the new interior shop lights have been replaced and he will get a cost estimate to replace the outside building lights, he has received word that the Town’s CHIPS program is slated to receive $49,555 more in revenue this year for the Highway Fund, no bids were received on the sale of the CAT Roller so the Board discussed doing an on-line bid for the sale and stated crews are cutting trees where needed.
Supv. Hynes stated there was a water main break in Grand Gorge that has been repaired and discussed installing two new shut off valves on the Rt. 23 east line below the water tank so if a break occurs again in that area the whole district will not be off from water to make repairs.
Supv. also stated that a new shut off has been installed at the Enderlin building in the Roxbury Water District due to having problems.
Assessor Robert Breglio gave a written report to the Town Board and also discussed the following: re-val work continues with data verification, changes for the 2013 tentative tax roll have gone to the County to be entered in the system, discussed the two new State programs for STAR that includes BASIC Star holders must re-apply in 2014 and STARS will be dropped if the owner owes more than $4,500 in back State income tax, discussed the data in his report from the State and discussed rates. Breglio requested contracting for another data verifier for 3-4 months to assist with the re-val and also requested to purchase Word Perfect software at a cost of $299.00.
RESOLUTION #25 – CONTRACT DATA VERIFIER
On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board approves contracting the services of Kristine Carros as data verifier to work with the Assessor on the re-valuation; and
BE IT FURTHER RESOLVED the Town Board directs the Town Attorney to draw up a contract.”
AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0
On motion of Gene Cronk second by Edward Raeder the Town Board approved the purchase of Word Perfect Software for the Assessor’s office at a cost of $299.00.
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
Attorney Young discussed NYC DEP underwater assessments. The Supervisor and attorney will attend a meeting this week regarding assessment values that will affect several Towns.
Nancy Haney questioned why special district rates in Grand Gorge are higher than in Roxbury. It was stated that Grand Gorge does not have the tax base in the districts to sustain a lower rate and more specifically with water; the Grand Gorge Water District has much more debt (bonds) due to water district improvements over the years.
On motion of Edward Raeder second by Carol Murray the Town Board approved the Town Clerk’s monthly Report for March 2013 in the amount of $1,272.00 (Town Clerk $282.00 and Building Permits $990.00)
AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Supervisor’s Report for February 2013.
AYES – 5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS – 0
On motion of Gene Cronk second by Edward Raeder the Town Board approved the Assessor’s monthly report for March 2013.
AYES – Cronk, Raeder, Hinkley, Murray, Hynes
NAYS
On motion of Allen Hinkley second by Carol Murray the Town Board approved the monthly report of the Building Inspector for March 2013.
AYES – Hinkley, Murray, Cronk, Raeder, Hynes
NAYS – 0
On motion of Edward Raeder second by Gene Cronk the Town Board approved the Justice Court report for February 2013 in the amount of $3,904.00.
AYES – 5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS – 0
On motion of Edward Raeder second by Gene Cronk the Town Board approved the Justice Court report for March 2013 in the amount of $6,332.00.
AYES – 5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS – 0
Four people have accepted to serve on the HUD review committee. A fifth one will be sought.
Attorney Young discussed the Town travel reimbursement policy for employees who attend training, etc. in order for them to be reimbursed for expenses to attend said event.
RESOLUTION #26 – TRAVEL REIMBURSEMENT POLICY
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, towns are conferred a broad grant of authority to reimburse their officers and employees for actual and necessary expenses that they incur when traveling or attending conferences in furtherance of their official duties; and
WHEREAS, Town Law authorizes a town to pay all expenses necessarily incurred for the use and benefit of the town when incurred by authority of the Town Board; and
WHEREAS, Municipal Law authorizes a town where it has approved attendance at a conference, to pay for all actual and necessary registration fees, expenses of travel, meals and lodging incurred in connection with the conference; and
WHEREAS, Town Law and Municipal Law require the Town Board to approve and authorize the expense before it is incurred either by a resolution adopted in the beginning of the year authorizing certain officers or employees to attend certain events or on an ad-hoc basis.
THEREFORE, NOW BE IT RESOLVED THAT: The Town Board of the Town of Roxbury hereby adopts the Travel Expense Policy attached hereto as Exhibit A governing the travel reimbursement of its officers and employees.”
EXHIBIT A
TOWN OF ROXBURY
TRAVEL REIMBURSEMENT POLICY
Purpose of Policy:
To provide standard provisions allowing for the reimbursement of transportation, meals, lodging and registration fees incurred by Town officers and employees for actual and necessary expenses incurred when traveling or attending conferences in furtherance of their official duties. Expenses incurred by spouses, family and other non-employee guests traveling with a Town officer and/or employee are not eligible for reimbursement of any travel expenses under this policy. Additionally, any extension of a Town official’s or employee’s travel for non-town business must be paid for by the Town official or employee.
Definition of Transportation Expenses:
Expenses that include the actual expenses of transportation to and from the site of the conference, such as the cost of a train ticket, plane ticket, gas and tolls, etc.
Mileage Reimbursement:
Where transportation is by car, the Town Board will allow a reasonable mileage allowance in lieu of actual expenses. When establishing the mileage rate, the town will not exceed the maximum rate allowable for tax purposes by the IRS. The current rate is 56.5 cents per mile. This rate will change periodically based upon official IRS mileage reimbursement rate announcements.
Meal Reimbursement:
As part of this Policy, the Board is setting a maximum daily rate for meals at $25.00/day. Any actual meal expenses that exceed this maximum rate set by the Town are not reimbursable.
AYES – 5 Hinkley, Raeder,Cronk, Murray, Hynes
NAYS – 0
It was stated that the Building Inspector retirement reporting time is to be determined by NYS Retirement System who will notify the Town how many days we are to report based on their decision.
The Grand Gorge Community Action Group is in the process of getting new sign prices for Grand Gorge. Depending on the price, all or most of the cost is expected to be incurred by grant funds assisted by the Town of Roxbury’s contract with the M-ARK Project.
The Water Clerk questioned closures and billing dates for the new water billing system. Per the new water law, Sections 14 and 15, to be eligible for no monthly charge the outside curb box must be shut off by the Water Supt. and a separate charge shall be applied to the account for shut off and for turn on. Water accounts that are currently closed and shut off at the curb box will be credited on the July 1st billing statement. Payments will be due within 30 days of the bill run date and a penalty will be applied after that date.
On motion of Edward Raeder second by Carol Murray the bills were audited and ordered paid in the following amounts:
| General #125-166 | $30,814.12 | Capital Projects: | |
|---|---|---|---|
| Highway #59-81 | $42,482.88 | Hubbell Corners Sewer14-22 | $23,707.79 |
| Roxbury Water #21-28 | $3,069.95 | Highway Garage #23 | $7,410.00 |
| Grand Gorge Water #21-28 | $8,806.31 | Comp Plan #24 | $1,547.69 |
| Denver Water #25-29 | $1,512.22 | DEP Land Acquisition #25 | $.38 |
| Roxbury Sewer #28-34 | $9,375.50 | Kirkside Park Construct. #26 | $30,536.00 |
| Denver Sewer #26-32 | $12,859.58 | Lake St Design #27 | $43.39 |
| Special Lights #4 | $19.41 |
AYES – Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0
Supervisor Hynes stated the Hubbell Corners Sewer Project has been closed out.
On motion of Gene Cronk second by Allen Hinkley the meeting adjourned at 8:45 pm.
THIS IS A TRUE COPY
_____________________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Superviosr
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilman
Town Board April 8, 2013 Meeting Agenda
ROXBURY TOWN BOARD
Regular Meeting
April 8, 2013
Grand Gorge Civic Center
7:30 pm
Call To Order 7:30 pm – Regular Meeting
Minutes: March 11th meeting
Requests to Speak:
Department Reports:
— Water / Sewer
— Planning
— Building & Grounds
— Highway
— Assessor
— Building Inspector
— Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
Resolution – Town Board has reviewed (and approves or changes needed) current Employee Handbook
Resolution – Town Clerk monthly Report for March 2013
Resolution – Supervisor’s monthly Report for February 2012
Resolution – Assessor’s monthly report for March 2013
Resolution – Building Inspector monthly report (12/26/12-3/18/13)
Resolution – Justice Court monthly report for February 2013
Resolution – appoint 5 person review committee for the CDBG housing program
Resolution – award/reject bid on sale of Cat Roller (No bids received)
Resolution – retirement reporting days for Building Inspector
Resolution – travel reimbursement policy
Resolution –Comp Plan Lead Agency (Town of Roxbury) HOLD
Resolution – Comp Plan EAF Form (Supv. authorized to sign) HOLD
Resolution – Comp Plan SEQRA Neg Dec HOLD
Resolution – Comp Plan adoption
NYC DEP land acquisition subdivision approval
NYC DEP underwater assessment
FEMA update – 2 large road paperwork is still being reviewed by FEMA for final payment
ONGOING ISSUES
Truck lawsuit status
Stormwater Management Plan – Hamlet of Grand Gorge
Bid Notice — "Lake Street Bid"
BID NOTICE
TOWN OF ROXBURY, NEW YORK
The Town of Roxbury is seeking sealed bids for the construction of the “Lake Street Drainage Construction Project”. Plans and specifications can be obtained by calling Jane Sotera at RETTEW Engineering and Surveying in Delhi, NY at 845-586-2400. The construction will be done as part of the Catskill Watershed Corporation’s (CWC) Stormwater Retrofit Program, and all conditions of the CWC Program Contract including bonds and insurances must be adhered to.
Bids must be marked “Lake Street Bid” and received at the Town Clerk’s Office, 53690 State Hwy. 30, PO Box 189, Roxbury, NY 12474 before 3:00 pm on April 26, 2013 at which time they will be opened. The bid will be awarded at a later date upon CWC acceptance. The Town Board reserves the right to reject any and all bids.
By Order of the Town Board
Town of Roxbury
Diane Pickett, Town Clerk
Dated: March 27, 2013
Town Board — March 11, 2013 Minutes
UNAPPROVED MINUTES
March 11, 2013
A Public Hearing and regular meeting of the Town Board were held March 11, 2013 beginning at 7:00 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Hwy. Supt. Stephen Schuman, Building Inspector William Walcutt, Atty. Kevin Young and 8 residents.
The Public Hearing on the draft Comprehensive Plan Update was called to order at 7:00 pm. The notice calling for the hearing was read. Nan Stolzenburg was present to discuss the Plan, how the information was compiled and how the Plan can be used in the future with grants, etc. Kevin Young questioned conservation subdivisions and what could make Roxbury more sustainable. Stolzenburg explained the conservation subdivision and discussed economic development for sustainability. No comments were heard in favor of or against the proposed Plan.
The Hearing closed at 7:28pm.
The regular meeting of the Town Board was called to order at 7:30 pm.
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the February 11, 2013 minutes.
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
Michael Jastremski and Duncan Martin of the Delaware County Planning Dept. conducted an in depth presentation on the new flood maps and the flood insurance program that also ties in with the County’s Hazard Mitigation Plan. Newer maps will be coming out soon that has more detailed delineated areas based on more specific studies.
Evelyn Irwin expressed concerns with the Town still having ownership of the Radio Station. It was explained the Town still holds the license which is in the process of being turned over, the radio station pays its own bills so there is no costs to the Town and WIOX is working with WSKG to share programs.
Peg Ellsworth requested resolutions designating the Supervisor as the certifying officer and appointing a review committee for the CDBG housing grant, stated there is still money available through the M-ARK Project for rental rehab and discussed the NYSDOT sidewalks grant where Atty. Young will put together a letter to DOT requesting an extension of time to gather materials. The Supervisor will contact the review committee on the previous HUD program to see if they would like to serve again.
Highway Supt. Stephen Schuman discussed work by crews, requested a bid opening on the roller sale for April 8 at 2:00 pm, discussed the proposal from Hinkley Electric to replace the remaining lights at the highway garage under an energy program and requested the Board approve the two lowest bidders on the material hauling bid.
RESOLUTION #19 – HIGHWAY GARAGE LIGHTS
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“WHEREAS, the Town Board desires to replace the remaining 26 metal halide fixtures with 4’ T-5 HO 4 bulb fluorescent fixtures and bulbs: and
WHEREAS, Hinkley Electric has submitted a proposal to do the aforementioned work for a cost of $7410.00; and
WHEREAS, the Town has been approved for light replacement through a NYSEG energy rebate program in the amount of $1,910.00;
NOW, THEREFORE BE IT RESOLVED the Town Board approves the proposal of Hinkley Electric in the amount of $7,410.00.”
AYES – Cronk, Hinkley, Raeder, Murray, Hynes
NAYS – 0
Sealed bids for highway material hauling were opened on March 11, 2013 at 2:15 pm at the Town Hall. A total of five (5) bids were received and were as follow on a per ton basis:
| Contractor | Sand Davenport |
Sand Oneonta |
Stone/Item 4 Schoharie |
Stone/Item 4 Middleburgh |
Stone/Item 4 Ashland |
Item 4 Lexington |
|---|---|---|---|---|---|---|
| Schulz’s Trucking | 7.50 | 7.90 | 7.80 | 7.70 | 7.50 | 7.50 |
| Carver Sand & Gravel | 7.10 | 4.55 | ||||
| Cobleskill Stone Products |
7.25 | 5.25 | ||||
| Seward Sand & Gravel | 8.40 | 8.95 | 11.65 | 8.40 | ||
| RTE Transport | 8.25 | 8.75 | 7.50 | 7.50 | 4.75 | 5.25 |
RESOLUTION #20 – AWARD HIGHWAY MATERIAL HAULING BID
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board awards the bid for material hauling to the two lowest bidders as follows:
| Contractor | Sand | Sand | Stone/Item 4 | Stone/Item 4 | Stone/Item 4 | Item 4 |
|---|---|---|---|---|---|---|
| Davenport | Oneonta | Schoharie | Middleburgh | Ashland | Lexington | |
| Schulz’s Trucking | 7.5 | 7.9 | ||||
| Carver Sand & Gravel | 7.1 | 4.55 | ||||
| Cobleskill Stone Products | 7.25 | 5.25 | ||||
| RTE Transport | 8.25 | 8.75 | 7.5 | 7.5 | 4.75 | 5.25 |
AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0
Sealed bids for highway fuels were opened on March 11, 2013 at 2:00 pm at the Town Hall. A total of two (2) bids were received and were as follows:
| Vendor | Diesel Fluctuating | Diesel Fixed |
Winter Blend Diesel Fluctuating |
Winter Blend Fixed | Gas Fluctuating | Gas Fixed |
|---|---|---|---|---|---|---|
| Main Care Energy | 3.1933+.1950=3.3883 | 3.3870 | 3.3434+.1950+3.5384 | 3.5970 | 2.9800+.2750=3.2550 | 3.2350 |
| Mirabito Energy | 3.1350+.1974=3.3324 | 3.4621 | 3.4800+.2744=3.7544 | 3.7121 | 2.9150+.2974=3.2124 | No bid |
RESOLUTION #21 – AWARD HIGHWAY FUEL BID
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board awards the Highway Fuels bid on a per gallon price as follows: Diesel Fuel – Main Care Energy at $3.3870 Fixed; Winter Blend Diesel – Main Care Energy at $3.5970 Fixed and Gas – Main Care Energy at $3.2350 Fixed.”
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
Building Inspector William Walcutt reported he issued a building permit for renovation work on the Enderlin building, not all owners have responded to the unsafe structure notices he sent out and cleanup on the Ernst property is expected to be concluded in April.
Supv. Hynes stated that Main Street tree cutting on Main St. Roxbury is expected to begin in the spring.
Atty. Kevin Young discussed the assessment of lands under the NYC DEP waters. Atty. Robert Beebe has settled with the City for assessment values but the Town Board must approve. The Town Board will make a decision when the numbers are received from Atty. Beebe.
On motion of Carol Murray second by Edward Raeder the Town Board approved the Town Clerk’s monthly report for February 2013 in the amount of $1,131.57 (Town Clerk $371.57 and Building Permits $760.00)
AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Supervisor’s monthly report for January 2013.
AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0
On motion of Gene Cronk second by Edward Raeder the Town Board approved the Assessor’s monthly report for February 2013.
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
No written monthly report was received from the Building Inspector.
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Justice’s monthly report for January 2013 in the amount of $2,881.00.
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
Discussion took place on the draft Comp Plan. The Board would like to see additional information included on the hazard mitigation plan.
RESOLUTION #22 – DRAFT COMP PLAN TO COUNTY PLANNING DEPT.
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board has reviewed the draft Comprehensive Plan Update (“Plan”); and
WHEREAS, the Town Board requested additional information per the public hearing comments;
NOW, THERFORE BE IT RESOLVED the Town Board authorizes the additional information be inserted into the Plan and directs the Town Clerk to forward a copy of the amended Plan to the Delaware County Planning Dept. for review and comments.”
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
RESOLUTION #23 – CERTIFYING OFFICER FOR CDBG PROGRAM
On motion of Edward Raeder second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, on December 26, 2012 the Town of Roxbury was awarded a New York State Community Development Block Grant (CBDG) for housing rehabilitation in the amount of $400,000 for home rehabilitation;
NOW, THEREFORE BE IT RESOLVED the Town Board designates Thomas S. Hynes, Supervisor of the Town of Roxbury as certifying officer for the CDBG on behalf of the Town.”
AYES – 5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS – 0
RESOLUTION #24 – ADVERTISE FOR BIDS FOR LAKE ST. DRAINAGE PROJECT
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes advertising for sealed bids for the Lake Street Drainage Construction Project with the date and time of the opening to be determined at a later date.”
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
On motion of Carol Murray second by Gene Cronk the Town Board approves the destruction of the following records per MU-1 Retention Schedule:
| SARA # | Description of Record | Dates | SARA Yrs. |
|---|---|---|---|
| 1.275 | Voucher & invoice | 2006 | 6 years |
| 1.263 | Bank Statements (all accts checking & savings) | 2006 | 6 years |
| 7.269 | Bank deposit slips (all accts checking & savings) | 2006 | 6 years |
| 5.267 | Deposit books (all accts) | 2006 | 6 yrs after date of most recent entry |
| 4.248 | Bank account transfers (faxes) | 2006 | 6 yrs after last entry |
| 10.254 | Trial balances (all funds) | 2006 | 6 years |
| 3.247 | Journal Entries | 2006 | 6 yrs after last entry |
| 1.1 | Supervisor’s Journal – Delaware County Board of | ||
| Supv. Minutes of meetings | 1927-2003 | Duplicate-original at County | |
| NYS Election Law Book | 1951*1968*1973 | ||
| McKinneys Law Book-General Municipal 23 Sec1-199 | 1976-1977 | ||
| McKinneys Law Book-General Municipal 23 Sec 200-End | 1976-1977 | ||
| McKinneys Law Book-Town Law 61 Sec 1-189 | 1980-1981 | ||
| McKinneys Law Book-Town Law 61 Sec 190-End | 1980-1981 | ||
| McKinneys Law Book-Highway Law 24 Sec 200-End | 1961-1962 | ||
| McKinneys Law Book-Highway Law 24 Sec 200-End | 1976-1977 | ||
| McKinneys Law Book-Highway Law 24 Sec 230-End | 1961-1962 | ||
| McKinneys Law Book-Highway Law 24 Sec 230-End | 1976-1977 | ||
| 2.163 | Dog License | 2006-2008 | 3 years after expiration |
| 12.667 | Dog rabies vaccination certificate | 2006-2009 | 3 years |
| 6.167a | Dog license monthly report | 2003-2006 | 6 years |
| 1.283 | Town Clerk monthly report | 2005-2006 | 6 years |
| 1.2830 | Marriage license monthly report | 2005-2006 | 6 years |
| 1.245 | Town Clerk cash receipt book | 2005-2006 | 6 yrs after last entry |
| 5.166 | Dog license change report | 2006-2009 | 3 years |
| 1.162b | Dog license monthly renewal list | 2006-2008 | 0 after superceded or obsolete |
| 3.164 | Dog Spay/Neuter certificate | 2006-2009 | 0 after obsolete |
| 4.165 | Dog tag replacement application | 2006-2009 | 1 year |
| 1.602a | Tax Collector Real Property Transfer Form EA5217 | 2004-2005 | 6 yrs -duplicate, original in Assessor files |
| 4.409a | Bank/mortgage co. request for tax information | 2004-2005 | 6 months |
| 1.595a | Tax Collector Receiver’s stub | 2004-2005 | 6 years |
| 4.849 | Tax Collector Change of addresses | 2004-2005 | Keep as needed-original in Assessor office |
| 7.269 | Tax Collector bank deposit slips | 2004-2005 | 6 years |
| 2.596 | Tax Collector delinquent tax report | 2004-2005 | 6 years |
| 10.10b | Tax Collector communications to/from County | 2004-2005 | 6 years |
| 23.634a | Handicapped Parking Permits & paperwork | 2004-2009 | 3 years after expiration |
AYES – 5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS – 0
Attorney Kevin Young discussed amending the sub-division regulations to accommodate a waiver for having no road frontage but accessible by a right-of-way. The Town Planning Board will review the issue.
Assessor Robert Breglio has requested in his monthly report that the Board accept a proposal of Mark Los to help with commercial assessments on the re-val at a cost of $2,200.
On motion of Allen Hinkley second by Carol Murray the Town Board approved the proposal of Mark Los in the amount of $2,200 to assist the Town Assessor with commercial values for the current revaluation that is underway.
AYES – 5 Hinkey, Murray, Cronk, Raeder, Hynes
NAYS – 0
The Annual Financial Report of the Town for the year 2012 has been filed with the NYS Comptroller’s Office. A copy of the report is on file at the Town Clerk’s Office for inspection.
The Town Board agreed that the bid for the sale of the CAT Roller will be advertised and opened at 2:00 pm on April 8, 2013 at the Town Hall.
Supv. Hynes has spoken with the State Emergency Management Office (SEMO) regarding final payment on the remaining two large roads from the 2011 flood. The remaining funds are expected to arrive within the next 1-2 months.
The next regular meeting of the Town Board will be held April 8, 2013 at 7:30 pm at the Grand Gorge Civic Center.
On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:
| General #82-124 | $86,408.79 | Denver Sewer #14-25 | $20,227.96 |
|---|---|---|---|
| Highway #32-58 | $57,042.54 | Special Lights #3 | $2,334.87 |
| Roxbury Water #13-20 | $2,812.80 | Capital Projects: | |
| Grand Gorge Water #14-20 | $3,244.78 | Lake St Design #11 | $614.10 |
| Denver Water #15-24 | $5,819.70 | Comp Plan #12 | $25.80 |
| Roxbury Sewer #15-27 | $29,658.58 | Highway Garage #13 | $3,240.00 |
AYES – 5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS – 0
On motion of Allen Hinkley second by Edward Raeder the meeting adjourned at 9:20 pm.
THIS IS A TRUE COPY
_________________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
NOTICE — Roller Bid
NOTICE
The Town of Roxbury is seeking sealed bids for the sale of a 1991 Caterpillar CS563 84” wide single smooth drum vibratory soil roller. Features include: hydrostatic transmission and 3116 – 6 cylinder diesel engine. Has 5028 hours. Bids must be marked as “ROLLER BID” and received at the Town Clerk’s Office, 53690 State Hwy. 30, PO Box 189, Roxbury, NY 12474 before 2:00 pm on April 8, 2013 at which time they will be opened. Any award will be made at the regular meeting of the Town Board to be held that evening at 7:30 pm at the Grand Gorge Civic Center. For more information on or viewing the roller, please contact Stephen Schuman, Hwy. Supt. at 607-326-4222. The Town Board reserves the right to reject any and all bids.
By Order of the Town Board
Town of Roxbury
Stephen Schuman, Highway Supt.
Dated: March 11, 2013
NOTICE — Annual Financial Report
NOTICE
Notice is hereby given that the Annual Financial Update Document for the Town of Roxbury, Delaware County, New York, for the period beginning January 1, 2012 and ending December 31, 2012 has been filed in the office of the Town Clerk where it is available for public inspection by all interested persons. The Annual Financial Update Document has been duly filed with the Comptroller of the State of New York pursuant to General Municipal Law.
Diane Pickett. Town Clerk
Town of Roxbury
Dated: 3/1/13
Town Board Meeting Agenda — March 11, 2013
ROXBURY TOWN BOARD Public Hearing
Regular Meeting
March 11, 2013
Town Hall
7:00 pm
Call To Order
7:00 pm Public Hearing – Draft Comp Plan w/ Nan Stolzenburg
7:30 pm – Regular Meeting
Minutes
February 11th meeting
Requests to Speak:
Duncan Martin – DC Planning re: New Flood Maps
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
Resolution – Town Board has reviewed (and approves or changes needed) current Employee Handbook
Resolution – Town Clerk monthly Report for February 2013
Resolution – Supervisor’s monthly Report for January 2012
Resolution – Assessor’s monthly report for February 2013
Resolution – Building Inspector monthly report
Resolution – Justice Court monthly report for January 2013
Resolution – retirement reporting days (Building Inspector)
Resolution –Comp Plan
Resolution – award/reject sealed bids for Highway fuels
Resolution – award/reject sealed bids for Highway material hauling
Resolution – designating Supervisor as the certifying officer on the HUD Program
Resolution – advertise for sealed bids for construction on Lake St. Drainage Project
NYC DEP land acquisition subdivision approval
Annual Financial Report for 2012 has been filed with the State Comptroller
Date for bid opening on CAT roller sale
FEMA update – 2 large road paperwork is still being reviewed by FEMA for final payment
REMINDER –
April 8th meeting is at the Grand Gorge Civic Center
ONGOING ISSUES
Truck lawsuit status
Stormwater Management Plan – Hamlet of Grand Gorge