Town Board - August 12, 2013 Minutes
ROXBURY TOWN BOARD
Public Hearing
Regular Meeting
September 9, 2013
Town Hall
Call To Order
7:15 pm Public Hearing-Fire District Dissolution/Consolidation
7:30 pm Regular Meeting
Minutes
August 12th Regular meeting
Requests to Speak:
Joseph Piasek – Radio Station
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
Resolution – Town Board has reviewed current Employee Handbook (and approves or changes
needed)
Resolution – Town Clerk monthly Report for August 2013
Resolution – Supervisor’s monthly Report for July 2013
Resolution – Assessor’s monthly report for August 2013
Resolution – Building Inspector monthly report
Resolution – monthly water receipts report for August 2013 (Denver-GG-Roxb)
Resolution – Justice Court monthly report for July 2013
Resolution – Fire District dissolution/consolidation Neg Dec
Resolution – Fire District dissolution/consolidation approval (subject to permissive referendum)
Resolution – re-appoint Robert Breglio Sole Assessor for a 6 year term 10/1/13-9/30/19
Resolution – appoint 1 more person for CDBG housing program review committee
Resolution – renew Building Inspector agreement thru 12/31/13
Resolution – appoint Sara Cronk school crossing guard effective 9/5/13
Resolution – advertise bids for Fuel Oil to be opened October 11th @ 2:00 pm
Resolution – County Multi-Jurisdictional All-Hazards Mitigation Plan
Resolution – Justice Court audit completed
Resolution – approval to sign NYSEG easement for pole replacement at Civic Center
Resolution – Health Insurance Plan Renewal
Clean Sweep Hazardous Waste Program Sept. 20 & 21. Registration required.
Tire Day – October 5th 8 am – 4 pm
Copies to Town Board of 7/27/13 Fire Inspections by Atlantic-Inland Inc.
Copies to T/Board of 2012 Town Audit completed by CPA and filed in the Town Clerk’s Office
ONGOING ISSUES
Truck lawsuit status
FEMA update – 2 large roads waiting for FEMA final payment (Shepard Lane & S. Montgomery Hlw)
Town Board Agenda — Public Hearing Sept 9, 2013
ROXBURY TOWN BOARD
Public Hearing
Regular Meeting
September 9, 2013
Town Hall
Call To Order
7:15 pm Public Hearing-Fire District Dissolution/Consolidation
7:30 pm Regular Meeting
Minutes
August 12th Regular meeting
Requests to Speak:
Joseph Piasek – Radio Station
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
Resolution – Town Board has reviewed current Employee Handbook (and approves or changes
needed)
Resolution – Town Clerk monthly Report for August 2013
Resolution – Supervisor’s monthly Report for July 2013
Resolution – Assessor’s monthly report for August 2013
Resolution – Building Inspector monthly report
Resolution – monthly water receipts report for August 2013 (Denver-GG-Roxb)
Resolution – Justice Court monthly report for July 2013
Resolution – Fire District dissolution/consolidation Neg Dec
Resolution – Fire District dissolution/consolidation approval (subject to permissive referendum)
Resolution – re-appoint Robert Breglio Sole Assessor for a 6 year term 10/1/13-9/30/19
Resolution – appoint 1 more person for CDBG housing program review committee
Resolution – renew Building Inspector agreement thru 12/31/13
Resolution – appoint Sara Cronk school crossing guard effective 9/5/13
Resolution – advertise bids for Fuel Oil to be opened October 11th @ 2:00 pm
Resolution – County Multi-Jurisdictional All-Hazards Mitigation Plan
Resolution – Justice Court audit completed
Resolution – approval to sign NYSEG easement for pole replacement at Civic Center
Resolution – Health Insurance Plan Renewal
Clean Sweep Hazardous Waste Program Sept. 20 & 21. Registration required.
Tire Day – October 5th 8 am – 4 pm
Copies to Town Board of 7/27/13 Fire Inspections by Atlantic-Inland Inc.
Copies to T/Board of 2012 Town Audit completed by CPA and filed in the Town Clerk’s Office
ONGOING ISSUES
Truck lawsuit status
FEMA update – 2 large roads waiting for FEMA final payment (Shepard Lane & S. Montgomery Hlw)
Town Board Agenda - August 12
Regular Meeting, August 12, 2013, Grand Gorge Civic Center at 7:30 pm
ROXBURY TOWN BOARD
Regular Meeting
August 12, 2013
Grand Gorge Civic Center
7:30 pm
Call To Order Regular Meeting
Minutes July 8th Regular meeting
Requests to Speak: Karen Munro – update on MTC’s broadband status
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board: Resignation of William Allison from the Historic Commission effective July 15, 2013
Gail Hults re: water meter readings
Discussion from residents
Audits
ISSUES FOR DISCUSSION
Resolution – Town Board has reviewed current Employee Handbook (and approves or changes needed)
Resolution – Town Clerk monthly Report for July 2013
Resolution – Supervisor’s monthly Report for June 2013
Resolution – Assessor’s monthly report for July 2013
Resolution – Building Inspector monthly report
Resolution – monthly water receipts report for July 2013 (Denver-GG-Roxb)
Resolution – Justice Court monthly report for June 2013
Resolution – schedule Public Hearing for dissolution of Village of Margaretville Fire District into the Middletown-Hardenburgh Fire District
Resolution – Rodrigues gravel contract extension
Resolution – appoint 5 person review committee for the CDBG housing program
Resolution – PERM 1 Undertaking in lieu of PERM 17 Form for NYS DOT highway work permit
Resolution – dedication of bridge on Cold Spring Rd.
Resolution – approve contracts for two Assessor Data Collectors
Resolution – renew Building Inspector agreement thru 12/31/13
Resolution – appoint school crossing guard
Resolution – appoint Historic Commission Member to fill vacancy (term exp 12/31/13)
NYC DEP assessments
Kurt Flachs proposal on Highway Dept. water heater
Annual Dog Control Officer inspection report – all items found satisfactory
WIOX Radio Station quarterly report for 2nd quarter 2013
ONGOING ISSUES
Truck lawsuit status
FEMA update – 2 large roads waiting for FEMA final payment (Shepard Lane & S. Montgomery Hlw)
Town Board — July 8, 2013 Minutes
UNAPPROVED MINUTES
The regular meeting of the Town Board was held July 8, 2013 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Hwy. Supt. Stephen Schuman, Attorney Kevin Young and 5 residents.
On motion of Gene Cronk second by Carol Murray the Minutes of the June 10, 2013 regular meeting were approved.
AYES – 5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS – 0
Carol O’Beirne and Aaron Bennett of the East Branch Recreation Project were present to update the Town Board on the status of the project. A handout was given to the Board including a map and description of access points. Specific issues of concern in the Town of Roxbury include lack of parking, lack of handicap parking lack of signage and putting together a map of NYC DEP lands open for recreation. The Board was asked to look into addressing the remediation of these issues through possible grant funds.
Peg Ellsworth discussed the status of various grant work, stated that Karina Walker is no longer the Community Resource/Parks Clerk and offered assistance with office coverage a few days a week through the M-ARK Project contract, stated the Labor Day event is on schedule, a ribbon cutting and picnic is scheduled for July 23 @ 4:00 pm for the opening of the newly renovated Park barn, the HUD grant is looking for more applications and discussed other grant application openings available at the M-ARK Project.
Councilman Cronk expressed concerns with the M-ARK Project installing a commercial kitchen in the basement of the Gold Seal building as discussed at the June meeting mainly because of water issues in that location. Mr. Cronk and Peg Ellsworth will meet at the site to discuss the matter more.
Highway Supt. Steve Schuman gave the Board a report on work crews that are doing stone & oil on several roads, ditch repairs, stated the new truck is expected to arrive this month and would like to sell the 1999 tri-axle truck at auction.
Supv. Hynes stated that William Lawrence has again graciously offered to get the Grand Gorge Civic Center ball field in shape this year.
Councilman Hinkley has received a request to dedicate the bridge on Cold Spring Rd. in honor of Jean Marie Collins who always walked the road and perished in the World Trade Center attack in New York City in 2001. Supv. Hynes will speak to the County as it is a County owned bridge.
A letter was received from Karina Walker resigning as Community Resource/Parks Clerk effective July 7, 2013. The matter was discussed for a replacement
On motion of Gene Cronk second by Carol Murray the Town Board approved the monthly report of the Town Clerk for June 2013 in the amount of $1,740.86 (Town Clerk $815.86 and Building Permits $925.00).
AYES – 5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS – 0
On motion of Edward Raeder second by Carol Murray the Town Board approved the monthly report of the Supervisor for April 2013.
AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0
On motion of Edward Raeder second by Carol Murray the Town Board approved the monthly Report of the Supervisor for May 2013.
AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the monthly report of the Assessor for June 2013.
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
There was no monthly report received from the Building Inspector.
On motion of Gene Cronk second by Edward Raeder the Town Board approved the monthly water receipts report for Denver, Grand Gorge and Roxbury Water Districts for June 2013.
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
On motion of Edward Raeder second by Carol Murray the Town Board approved the monthly report of the Justice Court for April 2013 in the amount of $4,537.50.
AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0
On motion of Edward Raeder second by Carol Murray the Town Board approved the monthly report of the Justice Court for May 2013 in the amount of $3,043.75.
AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0
Discussion took place on the report of days worked for retirement reporting.
RESOLUTION #39 – RETIREMENT REPORTING
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“BE IT RESOLVED, that the Town of Roxbury hereby establishes the following as standard work days for elected and appointed officials and will report the following days worked to the New York State and Local Employee’s Retirement System based on the record of activities maintained and submitted by these officials to the clerk of this body,
ELECTED OFFICIALS:
| Title | Name | Standard Work Day (Hours/Day) |
Term Begins/Ends |
Employer Record of Time Worked (Y/N) |
Days Per Month (based on record of Activities) |
|---|---|---|---|---|---|
| Tax Collector | Joan Moore | 8 | 1/1/12-12/31/13 | N | 7 |
| Justice | Wayne R. Pebler | 8 | 1/1/10-12/31/13 | N | 5.25 |
| Justice | Heather Gockel | 8 | 1/1/13-12/31/16 | N | .5 |
| Supt. of Highways | Stephen A. Schuman | 8 | 1/1/12-12/31/15 | N | 24.9 |
| Town Clerk | Diane L. Pickett | 8 | 1/1/12-12/31/15 | N | 22.17 |
| Councilman | Allen Hinkley | 8 | 1/1/10-12/31/13 | N | .5 |
APPOINTED OFFICIALS:
| Bookkeeper/Dpty. Town Clerk #1/Budget Officer/Dpty. Registrar | Carolynn Faraci | 8 | 1/1/12-12/31/12 | Y | |
|---|---|---|---|---|---|
| Assessor Clerk | Stephanie Seminara | 8 | 1/1/12-12/31/12 | Y | |
| Building Inspector | William Walcutt | 8 | 1/1/13/12/31/13 | To be by NYS |
determined Retirement |
AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0
ABSTAIN – 0
On motion of Gene Cronk second by Allen Hinkley the Town Board approved the Tax Collector report for 2013 Town & County taxes.
AYES – 5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS – 0
Discussion took place on service of Notice of Claim on the Town. A new law now also allows the Notice of Claim to be filed directly with the Secretary of State as another option for people. The Secretary of State would then notify the Town of the claim.
RESOLUTION #40 – NOTICE OF CLAIM
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS General Municipal Law, §53 requires towns to file a certificate with the Secretary of State designating the Secretary of State as an agent for service of a notice of claim; and
WHEREAS, General Municipal Law, §53 requires the certificate to include the applicable time limit for filing the notice of claim and the name, post office address and electronic mail address, if available, of an officer, person, for the transmittal of notices of claim served upon the Secretary as the town’s agent; and
WHEREAS, pursuant to General Municipal Law, §50-e(1)(a), the applicable time limit for the filing of a notice of claim upon a town is 90 days after the claim arises, or in the case of a wrongful death action, 90 days from the appointment of a representative of the decedent’s estate;
NOW THEREFORE BE IT RESOLVED, that the Town Board of the Town of Roxbury, County of Delaware designates Thomas S. Hynes, in his capacity as Town Supervisor to receive notices of claims served upon the Secretary of State by mail at PO Box 189, 53690 State Hwy. 30, Roxbury, NY 12474 and email at townclerk@roxburyny.com.
BE IT FURTHER RESOLVED, that the Town Board hereby directs the Town Clerk to file the required certificate with the Secretary of State informing him or her of the town’s designation and applicable time limitation for filing a notice of claim with the town on or before July 14, 2013.”
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the destruction of certain Town records as follows:
| SARA # | Description of Record | Dates | SARA Yrs. |
|---|---|---|---|
| 2.594a | Tentative Tax Roll | 2007 | 5 years after filing |
| 23.634 | Handicapped Parking Permit App. (Permanent) | 1998-2009 | 3 years after expiration |
| 23.634 | Handicapped Parking Permit App. (Temporary) | 1998-2009 | 3 years after expiration |
| 5.349 | Highway Time Book | 1952 | 6 years |
| 5.349 | Highway Time Book | 1969-1975 | 6 years |
AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the destruction of certain Town equipment as follows:
| Description | Model # | Serial # | Reason |
|---|---|---|---|
| Canon PC430 Copier | STP32039 | Doesn’t copy-too old | |
| to get parts to fix |
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
Discussion took place on the Computer Use Policy adopted by the Town Board on June 10, 2013. The Town Clerk expressed concerns that the Town Clerk should not be the System Administrator.
RESOLUTION #41 – REVISED COMPUTER USE POLICY
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury adopted a policy on June 10, 2013 governing the Town’s employees, authorized volunteers and contractors with regard to the use of the Town’s computers, electronic mail (e-mail) system and Internet access; and
WHEREAS, said policy named the Town Clerk as System Administrator; and
WHEREAS, it is the opinion of the Town Board that the System Administrator should be the Town Supervisor;
THEREFORE, NOW BE IT RESOLVED THAT: The Town Board of the Town of Roxbury hereby amends the Computer Use Policy to state that the Town Supervisor shall serve as the System Administrator.”
AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0
The Annual Report of Good Neighbor Fund has been filed with NYC DEP. The report is for the period 7/1/12-6/30/13.
A letter was received from Cheryl McGinnis resigning as School Crossing Guard effective June 12, 2013.
RESOLUTION #42 – PARKS CLERK
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, Karina Walker has resigned her position as Community Resource/Parks clerk effective July 7, 2013;
NOW, THEREFORE BE IT RESOLVED the Town Board, Town of Roxbury approves the hiring of Katie Camillone as Community Resource/ Parks effective immediately; and
BE IT FURTHER RESOLVED payment for time worked shall be made by reimbursement to the M-ARK Project Inc. where she is also employed.”
AYES – 5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS – 0
The August 12, 2013 regular meeting of the Town Board will be held at the Grand Gorge Civic Center at 7:30 pm.
The Personnel Committee will meet with Ken Ritzenburg of Young & Sommer to discuss updating the Employee handbook.
On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:
| General #263-301 | $29,425.64 | Special Lights #9 | $26.10 |
|---|---|---|---|
| Highway #132-154 | $212,379.93 | Capital Projects: | |
| Roxbury Water #46-56 | $4,084.46 | Kirkside Park Prog. #201 | $70.00 |
| Grand Gorge Water #50-62 | $34,811.19 | Kirkside Park Construct. #202 | $18,500.00 |
| Denver Water #46-54 | $2,013.99 | Lake St Construct #203-204 | $7,409.50 |
| Roxbury Sewer #54-61 | $26,777.13 | HUD Program #205 | $2000.00 |
| Denver Sewer #59-70 | $28,554.26 | Comp Plan #206 | $275.80 |
AYES – 5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS – 0
On motion of Carol Murray second by Edward Raeder the meeting adjourned at 8:32 pm.
THIS IS A TRUE COPY
_________________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
NOTICE — Planning Board Meeting Cancelled
The regular monthly meeting of the Town of Roxbury Planning Board scheduled for July 17, 2013, has been canceled.
The next regular meeting of the Planning Board will be held August 21, 2013, at 7:30 pm at the Town Hall.
Joseph Farleigh, Chairman
Roxbury Planning Board
Dated: July 17, 2013
NOTICE — Retirement Reporting
RETIREMENT REPORTING
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
BE IT RESOLVED, that the Town of Roxbury hereby establishes the following as standard work days for elected and appointed officials and will report the following days worked to the New York State and Local Employee’s Retirement System based on the record of activities maintained and submitted by these officials to the clerk of this body,
ELECTED OFFICIALS:
| Title | Name | Standard Work Day (Hours/Day) |
Term Begins/Ends |
Employer Record of Time Worked (Y/N) |
Days Per Month (based on record of Activities) |
|---|---|---|---|---|---|
| Tax Collector | Joan Moore | 8 | 1/1/12-12/31/13 | N | 7 |
| Justice | Wayne R. Pebler | 8 | 1/1/10-12/31/13 | N | 5.25 |
| Justice | Heather Gockel | 8 | 1/1/13-12/31/16 | N | .5 |
| Supt. of Highways | Stephen A. Schuman | 8 | 1/1/12-12/31/15 | N | 24.9 |
| Town Clerk | Diane L. Pickett | 8 | 1/1/12-12/31/15 | N | 22.17 |
| Councilman | Allen Hinkley | 8 | 1/1/10-12/31/13 | N | .5 |
APPOINTED OFFICIALS:
| Bookkeeper/Dpty. Town Clerk #1/Budget Officer/Dpty. Registrar | Carolynn Faraci | 8 | 1/1/12-12/31/12 | Y | |
|---|---|---|---|---|---|
| Assessor Clerk | Stephanie Seminara | 8 | 1/1/12-12/31/12 | Y | |
| Building Inspector | William Walcutt | 8 | 1/1/13/12/31/13 | To be by NYS |
determined Retirement |
AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0
ABSTAIN – 0
On this 8th day of July, 2013
Diane Pickett, Town Clerk Date Enacted: July 8, 2013
I, Diane Pickett, Clerk of the governing board of the Town of Roxbury of the State of New York do hereby certify that I have compared the forgoing with the original resolution passed by such board, at a legally convened meeting held on the 8th day of July, 2013 on file as part of the minutes of such meeting, and that same is a true copy thereof and whole of such original.
I further certify that the full board consists of 5 members
and that 5 of such members were present at such meeting
and that 5 of such members voted in favor of the above resolution.
IN WITNESS WHEREOF, I have hereunto set my hand and the seal of the Town of Roxbury.
7/8/13
Diane Pickett, Town Clerk Date
(seal)
Town Board Agenda — July 8, 2013
ROXBURY TOWN BOARD
Regular Meeting
July 8, 2013
Town Hall
7:30 pm
Call To Order: Regular Meeting
Minutes: June 10th Regular meeting
Requests to Speak: Carol O’Beirne – East Branch Recreation Project
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
Resolution – Town Board has reviewed current Employee Handbook (and approves or changes needed)
Resolution – Town Clerk monthly Report for June 2013
Resolution – Supervisor’s monthly Report for April 2013
Resolution – Supervisor’s monthly report for May 2013
Resolution – Assessor’s monthly report for June 2013
Resolution – Building Inspector monthly report
Resolution – monthly water receipts report for June 2013 (Denver-GG-Roxb)
Resolution – Justice Court monthly report for April 2013
Resolution – Justice Court monthly report for May 2013
Resolution – Retirement reporting days
Resolution – approve Tax Collector report for 2013 property taxes
Resolution – appoint 5 person review committee for the CDBG housing program
Resolution – Uniform Notice of Claim (optional to serve to Secretary of State)
Resolution – PERM 1 Undertaking in lieu of PERM 17 Form for NYS DOT highway work permit
Resolution – Records Destruction list
Resolution – Equipment Destruction List
Annual Report of Good Neighbor Fund filed with NYC DEP
School Crossing Guard resignation effective 6/12/13
REMINDER – August 12th meeting is at the Grand Gorge Civic Center at 7:30 pm
ONGOING ISSUES
Truck lawsuit status
FEMA update – 2 large roads waiting for FEMA final payment (Shepard Lane & S. Montgomery Hlw)
Historic Preservation Commission — March 18, 2013 Minutes
Meeting of the Roxbury Historic Preservation Commission
Monday, March 18, 2013
7:00 pm at the Roxbury Town Hall
Present
Commission members:
Douglas Kadow
Lewis Wendell
Martin Lerner
Teleconferencing: Billy Allison, Michael Mathis
Also present: Karina M. Walker
Meeting brought to order at 7:13 pm by Douglas Kadow.
No minutes to approve from previous meeting.
1.1 Karina Walker presents the commission with an application for work at 116 Lake
Street, owner Mary Anne Warren. The commission determines that although the property in question is within the Roxbury Historic District, it is a non-contributing property. Questions are raised regarding how best to handle review of projects taking place on properties that fall under this category. It is decided that this project falls outside the commission’s purview and a letter to that effect will be sent to the homeowner upon approval by the commission via e-mail.
It is also agreed that the commission will pursue the establishment of procedural guidelines for handling of applications and follow-up of cases. The commission agrees to form a subcommittee to work with Karina Walker to draft these guidelines. Karina Walker will contact members of this committee to arrange a meeting.
1.2 The commission reviews an application for work at 40 Roosevelt ave, owner Clint
Goodchild. Lewis Wendell agrees to visit the property and assess whether the work in
question can be seen from the street. Karina Walker will confirm whether the property is contributing or non-contributing and will contact the commission with that information.
The commission determines that if the work in question cannot be seen from the street, the project will be given the go-ahead.
1.3 The Commission reviews and application for signage installation at 54155 State
Highway 30. Questions were raised regarding the materials to be used, as well as some
concerns regarding the design of the signs. The Commission appoints Lewis Wendell as case manager. Lewis Wendell will speak to Philip Lenihan regarding these concerns and will report to the commission. The commission determines that a decision on this project will be postponed until a future date.
1.4 Karina Walker requests that the commission vote to approve the website project
discussed several months prior. The commission had been presented with an estimate for
the creation of a password protected secure sub-site for the RHPC. This site would serve as a repository for RHPC documentation, and would only be accessible to commission
members. Doug Kadow moves to approve the project, Lewis Wendell seconds.
AYES: 4
NAYS: 0
On motion by Douglas Kadow second Michael Mathis, the RHPC meeting is adjourned.
Meeting adjourned 8:13 pm.
Minutes taken by Karina M. Walker
Town Board — June 10, 2013 Minutes
UNAPPROVED MINUTES
June 10, 2013
The regular meeting of the Town Board was held June 10, 2013 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Hwy. Supt. Stephen Schuman, Assessor Robert Breglio, Building Inspector William Walcutt, Attorney Kevin Young and 3 residents.
After amending the May 13, 2013 Minutes to state the Beaverdam Builders proposal for $4,900 also included a bathroom door replacement, the May 13th and May 21, 2013 Minutes were approved on motion of Gene Cronk second by Edward Raeder.
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
Peg Ellsworth stated there were still openings at the M-ARK Project for owner occupied rehab funds and rental rehab funds, she discussed grant fund applications and status , plans to have a ribbon cutting on July 23rd for the newly renovated park barns, discussed the Gold Seal building receiving a grant to have kitchen rental space for local growers that will be USDA approved site for resale, discussed the request for proposals for the barns painting and stated the Town’s housing rehab grant work (HUD) is underway where M-ARK has contacted all applicants that were on the waiting list as well as receiving new applications.
The Request for Proposals for Kirkside Park barns painting were opened on May 24, 2013 at 2:00 pm at the Town Hall and were as follows:
| Contractor | Interior Walls | Deck & Railing | Exterior Painting | Total |
|---|---|---|---|---|
| Beaverdam Builders | $6,000 | $2,000 | $6,000 | $14,000 |
Per a resolution of the Town Board on May 13, 2013, Town Board accepted the proposal of Beaverdam Builders in the amount of $14,000 as the lowest qualified bidder.
Hwy. Supt. Stephen Schuman reported crews are getting several roads ready for stone & oil, heavy rain washouts have been repaired, discussed the Cornell Highway Supt. conference possibly being terminated and requested a letter from the Town Board supporting the program to be continued, and stated the new truck is having all the extras fitted and should be arriving shortly.
Assessor, Robert Breglio discussed his written monthly report given to the Town Board. Grievance Day was quiet with 5 grievances, 3-4 stipulations, grievances from NYC DEP and Verizon and the Assessor had 5 people in with questions. He awaits the template of values for DEP property, discussed the re-val work and stated the data verifier/collector hired has become too busy with her appraisal work the position has been advertised.
Building Inspector, William Walcutt stated temporary structures, specifically party tents, fall under the NYS Building Code and requested them to require a building permit with a $60 fee. A copy of the code was given to the Town Board. Mr. Walcutt requested the permit and fee for tents 700 SF without side walls and a smaller size without side walls. The matter was tabled until further reviewed by the Town Board.
Discussion took place on the Unsafe Structure notice placed on the property owned by Caroline Lilly. A response has been received from the owner requesting it be lifted as they are awaiting plans from an architect. Atty. Young will draft a letter to the owners in response.
The leak in front of Baytree Apts. is expected to be repaired on Wednesday.
Notification has been received the Tentative EQ Rate is at 32%, an increase of 1% from 2012.
On motion of Carol Murray second by Gene Cronk the Town Board approved the Town Clerk’s monthly report for May 2013 in the amount of $1,237.87 (Town Clerk $732.87 and Building Permits $505.00)
AYES – 5 Murray, Cronk Raeder, Hinkley, Hynes
NAYS – 0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Assessor’s report for May 2013.
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
On motion of Carol Murray second by Allen Hinkley the Town Board approved the monthly report of the Building Inspector for May 2013.
AYES – Murray, Hinkley, Raeder, Cronk, Hynes
NAYS – 0
On motion of Edward Raeder second by Gene Cronk the Town Board approved the monthly report of water receipts for the water districts for the month of May 2013 in the following amounts: Denver $674.30, Grand Gorge $427.19 and Roxbury 942.59.
AYES – 5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS – 0
RESOLUTION #37 – ADOPT COMPUTER USE POLICY
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury desires to adopt a policy governing the Town’s employees, authorized volunteers and contractors with regard to the use of the Town’s computers, electronic mail (e-mail) system and Internet access.
THEREFORE, NOW BE IT RESOLVED THAT: The Town Board of the Town of Roxbury hereby adopts the Policy for Use of Computers, Internet and E-Mail attached hereto as Exhibit “A” governing the use by full and part-time employees, volunteers and contractors of the Town’s computers, electronic mail (e-mail) system and internet.”
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
On motion of Carol Murray second by Gene Cronk the Town Board approved the reimbursement requests for the Board of Assessment Review and Tax Collector per Town policy.
AYES – Murray, Cronk, Raeder, Hinkley, Hynes
NAYS – 0
The Annual Drinking Water Reports for the Denver, Grand Gorge and Roxbury Water districts have been mailed to all water customers and filed with NYS Dept. of Health, NYS DEC and USDA (Grand Gorge Water only). Copies of the reports are available at the Town Clerk’s Office and on the Town website.
Atty. Young stated he is still waiting for the decision on the truck lawsuit.
MTC Cable has requested to be able to erect a small shed on the Town’s property at the former health office location on Main St. It would be used for their broadband upgrades. The matter was tabled until Atty. Young reviews the matter for lease/use of Town property.
On motion of Edward Raeder second by Gene Cronk the bills were audited and ordered paid in the following amounts:
| General #217-262 | $117,234.84 | Denver Sewer #47-58 | $12,709.77 |
|---|---|---|---|
| Highway #106-131 | $240,713.74 | Special Lights #8 | $1,640.33 |
| Roxbury Water #38-45 | $1,922.93 | Capital Projects: | |
| Grand Gorge Water #42-49 | $1,798.03 | Comp Plan #199 | $240.00 |
| Denver Water #40-45 | $1,688.79 | Kirk Park Const #200 | $20,020.76 |
| Roxbury Sewer #44-53 | $22,389.17 |
AYES – 5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS – 0
On motion of Carol Murray second by Allen Hinkley the Board went into Executive Session at 8:30 pm to discuss a personnel contract issue. Present were: Supv. Thomas Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray and Atty. Kevin Young. Assessor Robert Breglio was asked to join Executive Session at 8:40 pm.
On motion of Gene Cronk second by Carol Murray all returned to the regular meeting at 8:45 pm.
RESOLUTION #38 – ASSESSOR CONTRACT RENEWAL
On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, on November 14, 2011 the Town of Roxbury Town Board approved a contract with Robert Breglio as Sole Assessor to fill out the term of the previous Assessor; and
WHEREAS, the term of said contract was for the period January 1, 2012 – September 30, 2013;
NOW, THEREFORE, BE IT RESOLVED, the Town Board approves the renewal of a six year contract with Robert Breglio as Sole Assessor for the period October 1, 2013 – September 30, 2019.”
AYES – Hinkley, Murray, Raeder, Cronk, Hynes
NAYS – 0
On motion of Allen Hinkley second by Gene Cronk the meeting adjourned at 8:50 pm.
THIS IS A TRUE COPY
___________________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilman
NOTICE — Planning Board Meeting cancelled
NOTICE
The regular monthly meeting of the Town of Roxbury Planning Board scheduled for June 19, 2013 is canceled due to there being no matters for discussion. The next regular meeting will be held July 17, 2013 at 7:30 pm at the Town Hall.
By Order of the Planning Board
Joseph Farleigh, Chairman
Dated: June 17, 2013
Town Board Meeting Agenda — June 10, 2013
ROXBURY TOWN BOARD
Regular Meeting
June 10, 2013
Town Hall
7:30 pm
Call To Order:
Regular Meeting
Minutes:
May 13th Regular meeting and May 21st Special Meeting
Requests to Speak:
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
Resolution – Town Board has reviewed (and approves or changes needed) current Employee Handbook
Resolution – Town Clerk monthly Report for May 2013
Resolution – Supervisor’s monthly Report for April 2013
Resolution – Assessor’s monthly report for May 2013
Resolution – Building Inspector monthly report
Resolution – monthly water receipts report (Denver-GG-Roxb)
Resolution – Justice Court monthly report for April 2013
Resolution – Lake St. Drainage Stormwater Bid
Resolution – Computer Use Policy
Resolution – appoint 5 person review committee for the CDBG housing program
Resolution –training/meeting reimbursement request (Brd of Assessment Review & Tax Collector)
Tentative EQ Rate @ 32%
2012 Annual Water Quality Reports (Denver, GG & Roxbury) were mailed to all customers May 22, 2013. Copies are on file at the Town Clerk’s Office and on the Town website
FEMA update – 2 large road paperwork is still being reviewed by FEMA for final payment
ONGOING ISSUES
Truck lawsuit status
NOTICE — Help Wanted
Town of Roxbury
Data Collection/Verification – Inspect and gather images of residential properties to ensure property records reflect current and accurate property characteristics; verifies measurements and information of existing structures and updates assessor’s records accordingly. Prior data collection experience required. Minimum 20 hours/wk. Must have own transportation. Mileage reimbursement. Send resume to townassessor@roxburyny.com. Resume must be received by June 19, 2013. The Town of Roxbury is an Equal Opportunity Provider and Employer.
Town Board — May 21, 2013 Minutes
UNAPPROVED MINUTES
May 21, 2013
A Special Meeting of the Town Board was held May 21, 2013 at 7:00 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Atty. Kevin Young and Dpty. Town Clerk Carolynn Faraci.
The meeting was called to discuss Lake Street Drainage Stormwater bids and any other business that may come before the Board.
The meeting was called to order at 7:00 pm.
On motion of Allen Hinkley second by Gene Cronk the Town Board went into Executive Session at 7:03 pm to discuss a contract negotiation. Present were: Thomas S. Hynes, Gene Cronk, Edward Raeder, Allen Hinkley, Carol Murray, Kevin Young, Carolynn Faraci, Donald & Lynn Tweedie and Town Clerk Diane Pickett.
On motion of Gene Cronk second by Edward Raeder the Town Board returned to the Special Meeting at 7:40 pm.
RESOLUTION # 35 – AWARD LAKE ST. DRAINAGE STORMWATER BID
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board awards the Lake Street Drainage Stormwater bid to Tweedie Construction Services, Inc. in the amount of $1,170,430.”
AYES – Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
Kirkside Park barns painting proposals are due Friday May 24, 2013 at 2:00 pm at the Town Hall.
RESOLUTION #36 – AWARD KIRKSIDE PARK BARNS PAINTING PROPOSAL
On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, the Town of Roxbury has requested proposals for interior and exterior painting at the Kirkside Park Barns;
BE IT RESOLVED, the Town Board authorizes the Town Supervisor to accept the proposal of the lowest qualified bidder provided all required criteria have been met.”
AYES – 5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS – 0
On motion of Gene Cronk second by Edward Raeder the meeting adjourned at 8:00 pm.
THIS IS A TRUE COPY
__________________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Town Board — May 13, 2013 Minutes
UNAPPROVED MINUTES
May 13, 2013
The regular meeting of the Town Board was held May 13, 2013 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Hwy. Supt. Stephen Schuman, Attorney Kevin Young and 11 residents. Absent: Bldg Inspector William Walcutt.
The Minutes of the April 8, 2013 regular meeting were approved on motion of Gene Cronk second by Carol Murray.
AYES – 5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS – 0
Peg Ellsworth discussed status of current grant projects stated the M-ARK Project still has some grant rehab funds available for owner occupied homes and rental units, requested Town Board support for the Enderlin Building grant application, the barn work has been completed and requested painting and grading work also be allowed on the barns.
RESOLUTION #27 – SUPPORT FOR ENDERLIN BUILDING APPLICATION
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Enderlin Building is an integral historic building located in the Historic District of the hamlet of Roxbury;
NOW, THEREFORE BE IT RESOLVED, the Town Board Town of Roxbury supports the application and project of Lewis Wendell, owner of the Enderlin Building, to the Southern Tier Regional Economic Development Council’s Downtown Revitalization program.”
AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0
Discussion took place on additional work needed at the Kirkside Park barns. Now that the construction/renovation work has been completed, it needs painting and grading work. It was agreed to obtain three estimates for the painting.
RESOLUTION #28 – ACCEPT BEAVERDAM PROPOSAL FOR BARNS GRADING
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the proposal of Beaverdam Builders for grading work at the Kirkside Park barns in the amount of $4,900.”
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
Hwy. Supt. Stephen Schuman gave a report stating the CAT Roller online high bid came in at $19,700, discussed replacing the 21 outside garage lights with more efficient ones, the new truck is at the dealer getting extras installed, and they have cleaned and sealed the floor at the garage.
RESOLUTION #29 – SELL 1991 CAT ROLLOER
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the sale of the 1991 CAT Roller to Alban Tractor Co., Inc. in the amount of $19,700.”
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
Adam Yagelski of Nan Stolzenberg’s office was present to discuss the process for adopting the updated Comprehensive Plan including the notice of determination of non-significance.
RESOLUTION #30 – COMP PLAN LEAD AGENCY
On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:
“WHEREAS, the Town Board has developed an updated profile and inventory and toolbox of recommendations of resources to be included as an Plan of the Town of Roxbury Comprehensive Plan; and
WHEREAS, the Town Board requested the Planning Board to complete a draft of this plan which has been submitted to the Town Board; and
WHEREAS, the Planning Board and the Town Board have both held a public hearing as required by Town Law 272-a; and
WHEREAS, the proposed action has been determined to be a Type I action, pursuant to the New York State Environmental Quality Review Act (SEQR) 6 NYCRR Part 617.4, and
WHEREAS, the proposed action will not require permits and approvals from any other local, regional and State agencies prior to adoption of the plan; and
WHEREAS, the Delaware County Planning Board is required to review and approve the updated plan pursuant to the applicable standards of New York State General Municipal Law 239-m but this approval is considered an advisory opinion under SEQR and the agency is not considered to be eligible for lead agency status in this action; and
WHEREAS, the Delaware County Planning Board has commented on the Comprehensive Plan Update and indicted that approval of it would not have county-wide impacts.
WHEREAS, there are no other agencies upon which to solicit for a coordinated review as per SEQRA 6 NYCRR Part 617.
NOW THEREFORE BE IT RESOLVED, pursuant to the applicable standards of SEQR 6 NYCRR Part 617, the Town of Roxbury Town Board concludes that it is the appropriate agency to serve as, and declares itself lead agency for the environmental review of the proposed Type I action; and
BE IT FURTHER RESOLVED that the Town of Roxbury Town Board hereby authorizes development and circulation of a copy of the EAF pursuant to the requirements set forth in SEQR 6 NYCRR Part 617.”
WHEREUPON, this Resolution was declared adopted by the Town Board of the Town of Roxbury:
AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0
RESOLUTION #31 – COMP PLAN SEQRA NEG DEC
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board conducted a study of the Town of Roxbury that included a full inventory of physical, natural and cultural resources; and
WHEREAS, the Town Board desires to include this profile and inventory, together with a set of maps and a set of recommendations on how the Town can protect these resources as an integral part of the updated Town of Roxbury Comprehensive Plan; and
WHEREAS, the profile and inventory is comprehensive in nature, and defines, identifies, and describes the many environmental, physical and cultural resources in the Town of Roxbury; and
WHEREAS, the profile and inventory augments and supports information in the previously adopted Town of Roxbury Comprehensive Plan; and
WHEREAS, the Town Board has submitted the updated Comprehensive Plan to the Delaware County Planning Board as required by NYS General Municipal Law 239-m and the proposed action does not require any other permits or approvals from other State and Federal agencies prior to adoption; and
WHEREAS, the Town Board declared itself Lead Agency and conducted an environmental assessment according to SEQRA, 6 NYCRR Part 617; and
WHEREAS, the Town Board, after consideration of the Full Environmental Assessment Form Part I and Part II finds that
Inclusion of the Profile and Inventory, including new recommendations on how to protect those resources will benefit and assist Roxbury in reaching its goals of maintaining open space, protecting rural landscapes, promoting agriculture, and preserving natural resources and the environment as outlined in the previously adopted Comprehensive Plan.
The Plan recognizes natural features and sensitive environmental areas that need protection in the future such as but not limited to streams, stream corridors, wetlands, floodplains, historic resources, wildlife habitats, and important cultural resources.
The Plan makes recommendations on ways the Town can maintain its environment, which is a primary goal for the community.
The Plan was developed using detailed analysis via a GIS to locate, identify, and understand environmental conditions such as but not limited to streams, stream corridors, wetlands, floodplains, historic resources, wildlife habitats, and important cultural resources.
The Plan provides the information needed to aid the Town in making policy decisions in the future that will benefit the environment.
The Town finds that adoption of the Comprehensive Plan update will enhance environmental protection, rather than detract from it.
NOW THEREFORE BE IT RESOLVED, that the Town of Roxbury Town Board hereby declares that adoption of the Town of Roxbury Comprehensive Plan update described herein, will not have any significant negative environmental impacts; and
BE IT FURTHER RESOLVED, that the Town Board hereby authorizes filing of a negative declaration (attached hereto), according to SEQRA, 6 NYCRR Part 617; and
BE IT FURTHER RESOLVED, that the Town Supervisor is authorized to execute the Environmental Assessment Form.
WHEREUPON, this Resolution was declared adopted by the Town Board of the Town of Roxbury:”
AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0
RESOLUTION #32 – COMP PLAN ADOPTION
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, a Comprehensive Plan is a statutorily recognized instrument under Town Law §272-a for the immediate and long-range protection, enhancement, growth and development in a Town; and
WHEREAS, a properly crafted comprehensive plan assists with the protection of the health, safety and general welfare of the citizens of the Town; and
WHEREAS, the Town of Roxbury Town Board identified that additional information was needed to inventory and profile environmental, physical, cultural, and historical resources in Town in order to properly plan growth and development, protect the environment and enhance the health, safety and welfare of the community and residents; and
WHEREAS, the Town of Roxbury retained the services of a professional planning consultant to assist with and prepare such information to be included as an Plan of the previously adopted Comprehensive Plan; and
WHEREAS, the Town of Roxbury conducted a thorough analysis and inventory of these resources, including development of a comprehensive database of mapped resources via a Geographic Information System; and
WHEREAS, two public hearings were held as per Town Law §272-a; and
WHEREAS, the Town Board has reviewed the draft update to the Comprehensive Plan; and
WHEREAS, the Town Board of the Town of Roxbury has caused to be prepared a Long Environmental Assessment Form (EAF) pursuant to the mandates of the State Environmental Quality Review Act (ECL Article 8 and 6 NYCRR Part 617); and
WHEREAS, the Town Board has duly considered the contents of the EAF and completed Parts 1 and 2 thereof; and
WHEREAS, the Town Board has identified the relevant areas of environmental inquiry and taken a hard look at them; and
WHEREAS, the Town Board has issued a negative declaration under SEQRA thereby complying with the mandates of the State Environmental Quality Review Act; and
WHEREAS, the Town Board has completed requirements of NYS General Municipal Law 239-m by forwarding a copy of the draft update to the Delaware County Planning Department and waiting 30 days for their response;
NOW THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF THE TOWN OF ROXBURY, DELAWARE COUNTY, NEW YORK:
THAT THE Town Board of the Town of Roxbury hereby determines that the Town of Roxbury updated Comprehensive Plan along with its attachments and appendices, attached hereto and made a part hereof, is hereby adopted as the Comprehensive Plan of the Town of Roxbury, and
THAT THE Town Board shall file a final copy of the Town of Roxbury Updated Comprehensive Plan with the Town of Roxbury Town Clerk and with the Delaware County Planning Department as required in Town Law 272-a.”
AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0
Supv. Hynes reported that he and Councilman Gene Cronk met with Lamont Engineers recently to discuss trying to get NYS Health Dept. approval to re-open the Roxbury springs.
Bids on the Lake St. Drainage Stormwater Project were advertised and opened on April 26, 2013 at 3:00 pm at the Town Hall. A total of three (3) bids were received and are as follows:
| Contractor | Base Bid | Alternate A | Alternate B | Alternate C |
|---|---|---|---|---|
| Hubbell Inc. | 1,324,000 | (50,000) | (60,000) | (280,000) |
| Tweedie Construction | 1,170.430 | (254,898) | (55,395) | 0 |
| Evergreen Mtn Contract | 1,285,000 | 0 | 0 | 0 |
No award was made at this time as the engineer and attorney are reviewing the bids. The low bidder will be requested to confirm their statement of qualifications. To do so, a special meeting will be held at which time an award will be made on the project.
Atty. Young stated that he met with the judge regarding the truck lawsuit. The judge has turned the case over to a local attorney to act as a mediator and decide the outcome.
No changes have been received yet on the Employee Handbook.
On motion of Gene Cronk second by Carol Murray the Town Board approved the Town Clerk’s Monthly Report for April 2013 in the amount of $2,069.56 (Town Clerk $1,179.56 and Building Permits $890.00)
AYES – 5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS – 0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Supervisor’s Monthly Report for March 2013.
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
On motion of Gene Cronk second by Edward Raeder the Town Board approved the Assessor’s Monthly Report for April 2013.
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
On motion of Edward Raeder second by Carol Murray the Town Board approved the monthly report of water receipts of Denver, Grand Gorge & Roxbury Water Districts for the month of April 2013.
AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0
On motion of Carol Murray second by Allen Hinkley the Town Board approved the quarterly report of WIOX Radio Station for the 1stquarter 2013.
AYES – 5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS – 0
A draft Computer Use policy was distributed to the Town Board. The matter was tabled until the Board has reviewed the policy.
The five person HUD review committee appointment has been tabled until one more person is sought.
RESOLUTION #33 – AMEND WATER DISTRICT TURN ON & OFF FEES
On motion of Edward Raeder second by Gene Cronk the following resolution was offered and approved:
“WHEREAS, the Town Board adopted a new Water Supply Law for Grand Gorge and Roxbury Water Districts on November 8, 2012; and
WHEREAS, said Water Supply Law was Local Law #3-2012; and
WHEREAS, the fee for disconnection of water and re-connection of water was $50.00 each;
NOW, THEREFORE BE IT RESOLVED, the Town Board amends the Water Supply Law to reflect a charge of $25.00 for disconnection of water and a $25.00 fee for re-connection of water.”
AYES – 5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS – 0
On motion of Allen Hinkley second by Carol Murray the Town Board had no objection to the application of Creekside Café to the State Liquor Authority for renewal of the liquor license at that location in Grand Gorge.
AYES – 5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS – 0
On motion of Gene Cronk second by Allen Hinkley, per the Town of Roxbury Reimbursement Policy, the Town Board approved reimbursement for training seminars for the Highway Supt., Town Clerk, Justice Clerk and Bookkeeper.
AYES – 5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS – 0
The Hubbell Corners sewer project has been completed.
The Town is still expecting final FEMA funds for two large roads that are still under review.
RESOLUTION #34 – ENDORSING BELLEAYRE RESORT
On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:
WHEREAS, Delaware County is affected by what happens in our region, including the developments on Highmount and Belleayre Mountain; and
WHEREAS, our rural economy is struggling, our residents and local businesses are struggling, and we believe this project has the potential to bring jobs during both the building and operational stages of the entity; and
WHEREAS, The Town of Roxbury has hotels, inns, bed & breakfast inns, restaurants, golf courses, a ski mountain and other facilities that would benefit from additional tourism; and
WHEREAS, we hope that a destination resort will bring new life and visitors to our community;
THEREFORE, BE IT RESOLVED that we, the Town Board of the Town of Roxbury support the project by Crossroads Ventures otherwise known as Belleayre Resort, with the understanding that the developer will design and operate the project in a manner that supports not only Middletown and Shandaken, but also the surrounding communities; and
BE IT FURTHER RESOLVED that the Clerk of the Board shall forward copies of this resolution to the Honorable Governor Andrew M. Cuomo, DEC Commissioner Joe Martens, New York State Senators John Bonacic, Tom Libous and James Seward, New York State Assemblypersons Pete Lopez, Claudia Tenney and Cliff Crouch and Ulster County Executive Mike Hein.
WHEREUPON, this Resolution was declared adopted by the Town Board of the Town of Roxbury:
YEAS – 5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS – 0
On motion of Edward Raeder second by Allen Hinkley the bills were audited and ordered paid in the following amounts:
| General #167-216 | $30,164.01 | Special Lights #5-7 | $3,801.18 |
|---|---|---|---|
| Highway #82-105 | $46,244.32 | Capital Projects: | |
| Roxbury Water #29-37 | $3,018.06 | Hubb Corn Sewer #28-195 | $171,366.44 |
| Grand Gorge Water #29-41 | $11,520.27 | HUD Program #196 | $4,000.00 |
| Denver Water #30-39 | $7,336.99 | Comp Plan | $181.63 |
| Roxbury Sewer #35-43 | $7,534.22 | Kirk Park Programs #198 | $4,013.40 |
| Denver Sewer #33-46 | $14,552.37 |
AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0
On motion of Gene Cronk second by Carol Murray the meeting adjourned at 9:05 pm.
THIS IS A TRUE COPY
___________________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
NOTICE — 2012 Annual Water Quality Report
Notice is hereby given that the Town of Roxbury, Delaware County, New York, has completed the 2012 Annual Water Quality Reports required by NYS Dept. of Health, for the Roxbury, Grand Gorge and Denver Water Districts. Copies of the reports are available for inspection at the Town Clerk’s Office, 53690 State Hwy. 30, Roxbury, NY, during regular business hours and on the Town website at www.roxburyny.com
Diane Pickett, Town Clerk
Dated: May 23, 2013
2012 Annual Water Quality Report
To download a copy of the 2012 AWQR (Annual Water Quality Report) for the Roxbury, Grand Gorge and Denver Water Districts, click on the links below:
NOTICE — Town Board Meeting, May 21, 2013
The Town Board, Town of Roxbury, will hold a Special Meeting May 21, 2013 at 7:00 pm at the Town Hall to discuss the Lake St. Drainage Stormwater Project bids in Executive Session and will also discuss any other business that may come before the Board.
Diane Pickett, Town Clerk
Town of Roxbury
Dated: May 20, 2013
Planning Board — February 10, 2013 Minutes
TOWN OF ROXBURY PLANNING BOARD
P.O. BOX 189 Main St.
ROXBURY, NY 12474
Phone (607-326-7641)
Fax (607-326-7641)
Joe Farleigh, Chairman
David Cowan, Vice Chairman
Jean D’Antoni, Secretary
MINUTES FOR FEBRUARY 20, 2013
PRESENT: Joseph Farleigh, Dave Cowan, Phil Zorda, Jean Stone, Bob Cole,
JeanD’Antoni, and Duncan Martin from Delaware County. Excused Absence: Dave Zambri.
Dave Cowan opened Public Hearing at 6:45 pm. Adam Yagelsi represented Nan Stolzenburg for the Hearing. Adam presented a slide show of the work that has been done to date. He explained how we arrived with the recommendations that were presented. Three members of the community attended the Hearing.
All three responded well to the presentation, but one member stated that we should be doing more to advertise the Public Hearing. It was explained that we did infact advertise in the paper, online and throughout the community. If anyone was interested they would have come to the meeting. It was also suggested that after this Plan is adopted by the Town Board and goes forward, that some groups get together in Grand Gorge and Roxbury and begin serious talks. Adoption of this Plan will give the Delaware County Planning Board the opportunity to apply for grant applications and monies.
CLOSE PUBLIC HEARING.
OPEN MEETING: Meeting was called to order at 7:30 pm, by Joe Farleigh. Minutes of January 16, 2013 were motioned for approval by Phil Zorda, seconded by Dave Cowan, all in favor, motioned carried.
SUBDIVISION: Jack DeStefano Trust Tax map# 223.00-1-10 Little Redkill Road Town of Roxbury NY. Public Hearing notice for this two lot subdivision was not advertised in the newspaper. Notices To the adjacent homeowners were sent out and Rob Allison presented the receipts. One homeowner was present. The Board waived the Public Hearing announcement in the paper. If anyone objects to this, then the Board will have another Public Hearing for this subdivision Mr. Allison presented the Soils report, Subdivision Application, Letter of Representation, copy of Deed. Joe Farleigh filled out the Short Environmental Assessment Form. Motion to approve negative declaration by Joe, seconded by Jean Stone, all in favor, motion carried. Motion to approve minor two lot subdivision by Dave Cowan, seconded by Bob Cole, all in favor, motion carried. Rob Allison presented Check #614 for $50.00.
Meeting adjourned at 8:00 pm. by Joe Farleigh, seconded by Jean D’Antoni, all in favor, motion carried.
Respectfully submitted by:
Jean D’Antoni
Town Board Meeting Agenda — May 13, 2013
ROXBURY TOWN BOARD
Regular Meeting
May 13, 2013
Town Hall
7:30 pm
Call To Order
Regular Meeting
Minutes
April 8th meeting
Requests to Speak:
Adam (Nan Stolzenburg’s Office) – Comp Plan
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
Resolution – Town Board has reviewed (and approves or changes needed) current Employee Handbook
Resolution – Town Clerk monthly Report for April 2013
Resolution – Supervisor’s monthly Report for March 2013
Resolution – Assessor’s monthly report for April 2013
Resolution – Building Inspector monthly report
Resolution – quarterly report WIOX Radio Station 1st qtr 2013
Resolution – Justice Court monthly report for April 2013
Resolution – Lake St. Drainage Stormwater Bid
Resolution – Computer Use Policy
Resolution – appoint 5 person review committee for the CDBG housing program
Resolution – turn on / off fee Roxbury & GG Water
Resolution – liquor license renewal Creekside Café
Resolution –Comp Plan Lead Agency (Town of Roxbury)
Resolution – Comp Plan EAF Form (Supv. authorized to sign)
Resolution – Comp Plan SEQRA Neg Dec
Resolution – Comp Plan adoption
FEMA update – 2 large road paperwork is still being reviewed by FEMA for final payment
ONGOING ISSUES
Truck lawsuit status
NOTICE — Completion of 2013 Tentative Assessment Roll
NOTICE OF COMPLETION OF 2013 TENTATIVE ASSESSMENT ROLL
(Pursuant to Section 506 & 526 of the Real Property Tax Law)
Notice is hereby given that the Assessor of the Town of Roxbury, County of Delaware, New York has completed the Tentative Assessment Roll for the current year and that a copy has been left at the Roxbury Town Hall, 53690 St. Hwy. 30, Roxbury, NY where it may be seen and examined by any interested person until the fifth Thursday in May. (May 30, 2013) A publication containing procedures for contesting an assessment is available at the Assessor’s Office.
The Assessor will be in attendance with the Tentative Assessment Roll on the following days: Wed. May 8th between the hours of 9:00 am – 1:00 pm; Wed. May 15th between the hours of 4:00 pm–8:00 pm; Fri. May 17th between the hours of 10:00 am – 2:00 pm, and Sat. May 18th between the hours of 11:00 am – 3:00 pm.
HEARING OF COMPLAINTS – The Board of Assessment Review will meet on Thurs. May 30, 2013 between the hours of 2:00 pm – 4:00 pm and 6:00 pm – 8:00 pm at the Roxbury Town Hall, 53690 State Hwy. 30, Roxbury, NY in said Town, to hear and examine all complaints in relationship to assessments, on the written application, correctly filled out, accompanied with the required data of any person believing himself to be aggrieved.
Robert Breglio
Assessor
Dated: May 1, 2013