Notice - Planning Board 2017 Meeting Schedule

NOTICE

Notice is hereby given that the Planning Board, Town of Roxbury, Delaware County, New York, for the year 2017 will meet the third Wednesdays of each month for their Regular Monthly Meeting.  All meetings shall begin at 7:30 pm and will be held at the Town Hall, 53690 State Hwy. 30, Roxbury, NY.

By Order of the Town Board
Diane Pickett, Town Clerk
Dated: Jan. 3, 2017

Notice - Historic Preservation Commission 2017 Meeting Schedule

NOTICE

Notice is hereby given that the Historic Preservation Commission, Town of Roxbury, Delaware County, New York, for the year 2017 will hold quarterly meetings the third Saturdays of January, April, June and October at 10:00 am at the Town Hall for their Regular Meeting.

By Order of the Town Board
Diane Pickett, Town Clerk
Dated:  Jan. 3, 2017

Public Notice

LEGAL NOTICE OF ESTOPPEL

NOTICE IS HEREBY GIVEN that the resolution, a summary of which is published herewith, has been adopted by the Town Board of the Town of Roxbury, Delaware County, New York, on January 3, 2017, and the validity of the obligations authorized by such resolution may be hereafter contested only if such obligations were authorized for an object or purpose for which said Town is not authorized to expend money, or if the provisions of law which should have been complied with as of the date of publication of this notice were not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of publication of this notice, or such obligations were authorized in violation of the provisions of the Constitution.

A summary of the aforesaid resolution is set forth below.  The resolution provides as follows:  that the faith and credit of the Town of Roxbury, Delaware County, New York (the “Town”), are irrevocably pledged for the payment of the principal of and interest on such obligations as the same respectively become due and payable; that an annual appropriation shall be made in each year sufficient to pay the principal of and interest on such obligations becoming due and payable in such year; that the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the serial bonds authorized by such resolution including renewals of such notes, is delegated to the Supervisor; that all other matters, except as provided in such resolution relating to the serial bonds authorized, including the date, denominations, maturities and interest payment dates, within the limitations prescribed in such resolution and the manner of the execution of the same and also including the consolidation with other issues, and the authority to issue such obligations on the basis of substantially level or declining annual debt service, is delegated to and shall be determined by the Supervisor; and that this LEGAL NOTICE shall be published.

A summary of the bond resolution follows:

BOND RESOLUTION DATED JANUARY 3, 2017.

A RESOLUTION AUTHORIZING THE ISSUANCE OF $400,000 BONDS OF THE TOWN OF ROXBURY, DELAWARE COUNTY, NEW YORK, TO PAY PART OF THE $1,000,000 MAXIMUM ESTIMATED COST OF THE INCREASE AND IMPROVEMENT OF THE FACILITIES OF THE TOWN’S DENVER WATER DISTRICT, IN AND FOR SAID TOWN.

The period of probable usefulness of the aforesaid specific object or purpose is forty years, pursuant to subdivision one of paragraph a of Section 11.00 of the Local Finance Law.

THE FULL TEXT OF THIS BOND RESOLUTION IS AVAILABLE FOR PUBLIC INSPECTION AT THE OFFICE OF THE TOWN CLERK LOCATED AT MAIN STREET, ROXBURY, NEW YORK, DURING NORMAL BUSINESS HOURS.

Dated:  Roxbury, New York
January 3, 2017
Diane Pickett
Town Clerk

Roxbury Town Board Meeting Agenda - January 3, 2016

ROXBURY TOWN BOARD

Public Hearing
Regular Meeting

January 3, 2017

Town Hall

Call To Order  7:15 pm Public Hearing-Denver Water Bonding

7:30 pm Regular Meeting

Minutes December Meetings (12th and 28th)

Requests to Speak:

Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources

Old Business

New Business

Letters to the Board:

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution – Appointments & Committees
·       Resolution-Supv. appointment of Deputy Supv.
·       Resolution-Supv. appointment of Bookkeeper
·       Resolution-Hwy. Supt. appointment of Dpty. Hwy. Supt.
·       Resolution-Town Clerk appointment of Dpty. Town Clerk #1
·       Resolution-Official Undertaking manner and verbiage for Elected & Appointed officials
·       Resolution-Town Board Meeting Schedule for 2017 (2nd Mondays @ 7:30 pm @ Town Hall, April & August @ GG Civic Center and November meeting is Thursday Nov. 9th)
·       Resolution-Planning Board meeting schedule for 2017 (third Wednesday of month @ 7:30 pm @ Town Hall)
·       Resolution-Historic Preservation meeting schedule for 2017 (Jan, Apr, Jun, Oct the 3rd Saturday @ 10:00 am @ Town Hall)
·       Resolution-Procurement Policy reviewed and re-adopt or changes needed
·       Resolution-Investment Policy reviewed and re-adopt or changes needed
·       Resolution-Sexual Harassment Policy reviewed and re-adopt or changes needed
·       Resolution-Computer Use Policy reviewed and re-adopt or changes needed
·       Resolution-Local Privacy Notification Policy reviewed and re-adopt or changes needed
·       Resolution-Code of Ethics reviewed and re-adopt or changes needed
·       Resolution-Travel Reimbursement Policy reviewed and re-adopt or changes needed
·       Resolution-Section 504 Grievance Procedure reviewed and re-adopt or changes needed
·       Resolution-Workplace Violence Prevention policy reviewed and re-adopt or changes
·       Resolution-Employee Handbook reviewed and re-adopt or changes needed
·       Resolution-Police Policy reviewed and re-adopt or changes needed
·       Resolution-Building Inspector agreement reviewed and re-adopt or changes
·       Resolution-designate Supervisor & Deputy Supervisor as check signers
·       Resolution-Atlantic Inland of Cortland as Fire Inspector
·       Resolution-Catskill Mountain News official newspaper
·       Resolution-NBT Bank, N.A. and National Bank of Delaware County for banking
·       Resolution-Mostert, Manzanaro & Scott, LLP as Town CPA
·       Resolution-mileage rate $.535/mile (down from $.54)
·       Resolution-payment to Legion Posts $150 each as budgeted
·       Resolution-payment to Roxbury Fire District for polling site $300 as budgeted
·       Resolution-payment to Roxbury & GG Sr. Clubs $500 each as budgeted
·       Resolution-Delaware County Planning Dept.  contract for 2017in the amount of $3,500
·       Resolution-Town Clerk monthly report for December 2016
·       Resolution-Supervisor’s monthly report for December 2016
·       Resolution-Assessor’s monthly report for December 2016
·       Resolution-Building Inspector monthly report for December 2016
·       Resolution-monthly water receipts report for December 2016
·       Resolution-Justice Court monthly report for December 2016
·       Resolution-Denver Water Public Interest Order
·       Resolution-Denver Water Bond Resolution
·       Resolution- bid for Denver Water PRV Building
·       Resolution-fill Planning Board Alternate term thru 12/31/19
·       Planning Board training hours report thru 12/31/16 distributed to Town Board
·       Open Building Permit list thru 12/31/16 distributed to Town Board
·       Annual Building Permit report thru 12/31/16 distributed to Town Board
·       Town Clerk Annual report thru 12/31/16 distributed to Town Board
·       Old Highway Garage roof repair
·       NYCDEP Collection System Assessment
·       GG Tire sewer hookup

REMINDERS:

Highway Contract expires 12/31/17

Water & Sewer Operator Agreements expire 12/31/17

(new ones need to be in place by 9/15/17 for 2018 budgeting purposes)

Roxbury Town Board Year End Meeting Agenda - December 28, 2016

ROXBURY TOWN BOARD
Year End Meeting

December 28, 2016
Town Hall

Call To Order   4:00 PM

Requests to Speak:

Old Business

New Business

Letters to the Board:

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution-accept Jill Ribich Planning Board resignation effective 12/8/16
·       Resolution-fill Planning Board Alternate term thru 12/31/19
·       Resolution-reappoint Phillip Zorda and Robert Cole to Planning Board (1/1/17-12/31/21)
·       Resolution-reappoint Margaret Ellsworth and Nicole Haroldson to Historic Commission (1/1/17-12/31/19)
·       Resolution-approve year end budget transfers and amendments as needed
·       Resolution-Supervisor’s monthly report for November 2016
·       Resolution-approve Justice Court monthly report for November 2016
·       Dennis Slater request for 30 MPH on Hubbell Corner’s Rd

REMINDERS:

·      1/3/17   Public Hearing on Denver Water bonding @ 7:15 pm

Organizational Meeting @ 7:30

This is the only meeting for January unless a Special Meeting is called for some purpose

·      The Highway Worker’s Contract expires 12/31/17

COLLECTOR’S NOTICE OF RECEIPT OF TAX ROLL & WARRANT

COLLECTOR’S NOTICE OF RECEIPT OF TAX ROLL & WARRANT

I, the undersigned Collector of Taxes for the Town of Roxbury, County of Delaware, State of New York, have duly received the Tax Roll & Warrant for the year 2017.  I will be in attendance at the Town Hall, 53690 State Hwy. 30, Roxbury, NY on January 4th, 11th, 18th and 25th (Wednesdays) from 10:00 am – 4:00 pm for the purpose of receiving the taxes listed on such roll, or please mail.

Take further notice that taxes may be paid on or before January 31, 2017 without interest or charge.  All taxes received after such date, there shall be added interest of one percent (1%) per month.  February (1%), March (2%), April (3%).  After April 15th, all checks must be certified.  All unpaid taxes after April 30, 2017 will be returned to the County Treasurer pursuant to law.

Nicole Haroldson, Tax Collector
Town of Roxbury

Roxbury Planning Board Meeting Minutes - November 16, 2016

Click here to read the meeting minutes

Roxbury Town Board Approved Meeting Minutes - December 12, 2016

APPROVED MINUTES

December 12, 2016

A Public Hearing and regular meeting of the Town Board were held December 12, 2016 at 7:15 pm at the Town Hall.  Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder and Allen Hinkley, Highway Supt. Neil German, Building Inspector William Walcutt, Assessor Clerk Stephanie Seminara,  Attorney Kevin Young and 6 residents. Absent: Councilwoman Carol Murray (arrived late).

The Public Hearing was called to order at 7:15 pm.  The notice was read calling for the meeting to receive comments on proposed Local Law #2 of 2016 entitled “A Local Law Prohibiting the Posting of Signs on the Veterans Memorial Located at the Corner of State Route 30 and County Route 41”.  No comments were heard in favor of or against the proposed law.

The Hearing closed at 7:19 pm.

Councilwoman Murray arrived at 7:25 pm.

The regular meeting was called to order at 7:30 pm.

The Minutes of the November 10th regular meeting and the November 21st Special Meeting were approved on motion of Gene Cronk second by Allen Hinkley.

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Highway Supt. Neil German reported crews have been busy plowing, doing maintenance, truck repairs and cutting brush when weather permits, the old gas tank has been placed on the Auction’s International site, removed part of the old highway building to make roof repairs and the new highway employee is working out well.

Greg Henderson and Joseph Massa were present to express their concerns with a proposed sign to be erected near their Stratton Falls property in memory of a teenager who perished at the falls in the 1970’s and requested the Town Board not allow the sign to be erected.  Liability and insurance coverage are factors.  They stated having spoken with the family on several occasions to try to work out a compromise on size options and feel the sign the family would like to put up would reflect negatively on their property where they are in the process of refurbishing the house as a resort.  The family has requested to erect the sign through Delaware County DPW but the Town would have to request it through the County on the family’s behalf.  Councilman Hinkley was against allowing the sign to be erected because it is against the wishes of the property owner and feels the Town Board shouldn’t be infringing on that.  Attorney Young discussed different options the Town Board could take.

Michael Harrington of Lamont Engineers, PC was present to discuss the proposed water project, funding and requirements for bonding up to $1M for 30 years. A public hearing would have to be held before a bond resolution could be approved by the Town Board and the bond resolution must be in place before any work can begin. Attorney Young discussed the bonding and SEQR process. Discussion also took place on bonds if grant funding is denied.  It has been agreed the work on the Pressure Reducing Valve (PRV) is a priority and options were discussed to have General Fund loan money to Denver water and have it paid back in one year.  The Town Board directed Mr. Harrington to wait on doing anymore on the tank telemetry until spring. No action was taken on awarding the bid for the PRV building.

Mr. Harrington thinks the Town should expect to get a hardship letter on the Grand Gorge/Roxbury Water project in February that would mean a water grant may not be needed.

A written report was distributed to the Town Board from the Assessor.  Assessor Clerk Stephanie Seminara had nothing further to report.

Building Inspector William Walcutt reported having been to court on the Dugan Hill matter, Christopher Doyle had begun cleaning out some of the cars on his property but has halted now due to health issues, the old hardware building owned by David Merwin has been condemned due to fire code issues and he has inspected an apartment house owned by Rosa Siltanen per the request of the Roxbury Fire Chief.  He also stated NYCDEP is okay with the $60,000 building permit fee for work to be done on the Grand Gorge Sewer Plant upgrades for electrical, HVAC and plumbing.  The Town Board questioned the fee of $60,000 and inspection responsibility.  Mr. Walcutt stated the fee was per the fee schedule and figured as 1% of the total cost of the work.  Councilman Cronk disagreed that the Building Inspector could do the inspection of the boilers because he is not certified.  Supervisor Hynes also requested the Building Inspector submit a name for Deputy Building Inspector for Town Board approval as specified in his contract to fill in when he’s on vacation.

A letter was received from Dennis & Jackie Slater requesting the Town place a 30 mph speed sign on Hubbell Corners Rd. due to the high rate of speeds.  No action taken.

A letter was received from the Catskill Mountain Quilters Hall of Fame expressing sincere apologies for hanging their Quilt Show banner at the Veteran’s Memorial site in the square.

Rich Davis of the Grand Gorge Community Action Group (GGCAG) has measured the swing heights at the Civic Center playground and found they are 15 inches too high.  He has checked into pricing at $3.50/foot.  Councilman Raeder will check the prices at Stamford Farmers Co-Op to see if cheaper.  Mr. Davis volunteered to hang new chains when received.   The GGCAG community Christmas party will be held at the Civic Center on Dec. 17th 2-4:30 pm.  Mr. Davis expressed concerns with the cafeteria lock at the Civic Center.  Supervisor Hynes stated he will contact Stinson Lock to make repairs.

On motion of Gene Cronk second by Edward Raeder the Town Board approved the Town Clerk’s monthly report for November 2016 in the amount of $2,507.97 (Town Clerk $1,572.97 and Building Permits $935.00)

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Allen Hinkley the Town Board approved the Supervisor’s monthly report for October 2016.

AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0

On motion of Gene Cronk second by Edward Raeder the Town Board approved the Assessor’s monthly report for November 2016.

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector’s monthly report for November 2016.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Allen Hinkley second by Carol Murray the Town Board approved the water receipts monthly report for November 2016 in the following amounts: Denver $604.34; Grand Gorge $290.73 and Roxbury $512.82.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Edward Raeder second by Gene Cronk the Town Board approved the Justice Court monthly report for September 2016 in the amount of $5,782.50 and October 2016 in the amount of $3,034.00.

AYES-5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS-0

RESOLUTION #90-SCHEDULE SPECIAL YEAR END MEETING

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board will hold a Special Meeting on December 28, 2016 at 4:00 pm at the Town Hall for the purpose of concluding all  business for the year 2016”.

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

RESOLUTION #91-SCHEDULE 2017 ORGANIZATIONAL MEETING

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board will hold the annual Organizational Meeting on January 3, 2017 at 7:30 pm at the Town Hall”.

AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

RESOLUTION #92-REVISE EMPLOYEE HANDBOOK SECTION 807 INSURANCE BUYOUT PAYMENTS

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, the Town Board of the Town of Roxbury adopted an Employee Handbook on October 13, 2003; and

WHEREAS, the Town Board has revised certain sections of the Employee Handbook on October 25, 2004, January 6, 2014 and December 8, 2014; and

WHEREAS, Section 807 Medical/Dental Insurance Buy-Out states “Method and Form of Payment – Payment of the buy-out will be made in monthly increments, to be included in the first paycheck of each month.” and

WHEREAS, the Roxbury Highway Worker’s Contract allows for payment of the buy-out to be made in the first two paychecks of each month; and

WHEREAS, the Town Board would like uniformity of buy-out payments to all employees on the buy-out;

NOW, THEREFORE BE IT RESOLVED, the Town Board revises Employee Handbook Section 807 Medical /Dental Insurance Buy-Out to read as follows: “Method and Form of Payment – Payment of the buy-out will be made in monthly increments, to be included in the first two paychecks of each month.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

Discussion took place on the proposed Local Law #2 of 2016 that would prohibit posting of signs at the Veterans Memorial site located at the corner of State Route 30 and County Route 41.

RESOLUTION #93-RESOLUTION OF THE TOWN BOARD FOR THE TOWN OF ROXBURY

In the Matter of the Adoption of Local Law No. 2 of 2016 entitled “A Local Law Prohibiting the Posting of Signs on the Veterans Memorial Site Located at the Corner of State Route 30 and County Route 41”.

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, the Town of Roxbury maintains a Veterans Memorial Site located at the corner of State Route 30 and County Route 41; and

WHEREAS, in order to preserve and enhance the aesthetics of property located in the

Town the Town Board determined the necessity of the adoption of a local law to prohibit the posting of signs at the Veterans Memorial Site in order to prohibit the desecration of a Public Monument due to posting of signs on said property; and

WHEREAS, the proposed Law was presented to the Town Board at least 11 days prior to the Special Town Board Meeting on November 21, 2016; and

WHEREAS, the Town Board adopted a resolution on November 21, 2016 scheduling a public hearing on the proposed Law for December 12, 2016; and

WHEREAS, the public hearing on the proposed Local Law was held on December 12, 2016 at the Town Hall; and

WHEREAS, the Town Board reviewed and considered all public comments received on the proposed Law; and

WHEREAS, the proposed Law was on file for inspection at the Clerk’s office prior the hearing and

during the public review process; and

NOW THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF ROXBURY, DELAWARE COUNTY, NEW YORK:

The Town of Roxbury Local Law entitled “A Local Law Prohibiting the Posting of Signs at the Veterans Memorial Site Located at the Corner of State Route 30 and County Route 41”, being Local Law No. 2 of 2016 is hereby adopted; and

IT IS FURTHER RESOLVED, that the Town Clerk is hereby directed to take such actions as are necessary to implement this resolution and effect adoption of the Local Law.”

WHEREUPON, the Resolution was put to a vote and recorded as follows:

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

Discussion took place on bonding for the Denver Water District improvements.

RESOLUTION #94- In the Matter of the Increase and Improvement of the Facilities of the Denver Water District in the Town of Roxbury, Delaware County, New York at an Estimated Maximum Cost of $1,000,000

On motion of Carol Murray second by Gene Cronk the Town Board adopted the following Order:

ORDER CALLING PUBLIC HEARING

In the Matter of
the Increase and Improvement of the
Facilities of the Denver Water District in the
Town of Roxbury, Delaware County, New York
at an Estimated Maximum Cost of $1,000,000

WHEREAS, the Town Board of the Town of Roxbury, Delaware County, New York, has duly caused Lamont Engineers, engineers duly licensed in the State of New York, to prepare a Preliminary Engineering Report, dated August 31, 2016, constituting a map, plan and an estimate of cost, pursuant to Section 202‑b of the Town Law (the “Report”), relating to the increase and improvement of the facilities of the Town’s Denver Water District, consisting of various capital improvements to the facilities of the Denver Water District, including wellfield electrical improvements, pumping and treatment improvements, controls system improvements, pressure reducing valve vault replacement, water main and service replacements, hydrant and valve replacements, storage tank rehabilitation, emergency generators, and various building and site improvements all as more fully described in the Report, which Report is on file in the office of the Town Clerk where it is available for public inspection during normal business hours; and

WHEREAS, the Denver Water District is entirely contained within the Town; and

WHEREAS, the maximum amount proposed to be expended for said increase and improvement is $1,000,000, which amount shall be allocated and charged as the cost of various capital improvements to the facilities of the Denver Water District, and shall be borne by the Denver Water District; and

WHEREAS, the capital project heretofore described, based on information supplied to the Town Board, has been determined by the Town Board to be a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which will not result in any significant environmental effects; and

WHEREAS, it is now desired to call a public hearing on the question of such increase and improvement of the facilities of the Denver Water District in the manner described above, and to hear all persons interested in the subject thereof, in accordance with the provisions of Section 202‑b of the Town Law; NOW, THEREFORE, IT IS HEREBY

ORDERED, by the Town Board of the Town of Roxbury, Delaware County, New York, as follows:

Section 1. A public hearing will be held at the Roxbury Town Hall, in Roxbury, New York, in said Town, on January 3, 2017, at 7:15 o’clock P.M., Prevailing Time, on the question of the increase and improvement of the facilities of the Town’s Denver Water District, consisting of various capital improvements to the facilities of the Denver Water District, including wellfield electrical improvements, pumping and treatment improvements, controls system improvements, pressure reducing valve vault replacement, water main and service replacements, hydrant and valve replacements, storage tank rehabilitation, emergency generators and various building and site improvements, in the Town of Roxbury, Delaware County, New York, in the manner described in the preambles hereof, and to hear all persons interested in the subject thereof, concerning the same, and to take such action thereon as is required or authorized by law.

Section 2. The aforesaid hearing shall be noticed as follows:

NOTICE OF PUBLIC HEARING

NOTICE IS HEREBY GIVEN that the Town Board of the Town of Roxbury, Delaware County, New York, will meet at the Roxbury Town Hall, in Roxbury, New York, in said Town, on January 3, 2017 at 7:15 o’clock P.M., Prevailing Time, for the purpose of conducting a public hearing in relation to the proposed increase and improvement of the facilities of the Town’s Denver Water District, consisting of various capital improvements to the facilities of the Denver Water District, including wellfield electrical improvements, pumping and treatment improvements, controls system improvements, pressure reducing valve vault replacement, water main and service replacements, hydrant and valve replacements, storage tank rehabilitation, emergency generators, and various building and site improvements, in the Town of Roxbury, Delaware County, New York, all as more fully described in the August 31, 2016 Preliminary Engineering Report of Lamont Engineers, Cobleskill, New York, and including incidental expenses in connection therewith, at an estimated maximum cost of $1,000,000.

The aforesaid project has been determined by the Town Board to be a “Type II” Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which, as proposed, the Town Board has determined will not result in any significant environmental effects.

At said public hearing said Town Board will hear all persons interested in the subject matter thereof.

Section 3. The Town Clerk is hereby authorized and directed to cause a copy of this Notice of Public Hearing to be published once in the Catskill Mountain News, the official newspaper, and also to cause a copy thereof to be posted on the sign board of the Town Clerk, such publication and posting to be made not less than ten days, nor more than twenty days, before the date designated for the hearing, and shall constitute the notice required to be given under Section 202-b of the Town Law.

Section 4. This order shall take effect immediately.

The question of the adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows:

Carol Murray, Councilwoman VOTING AYE
Gene Cronk, Councilman VOTING AYE
Edward Raeder, Councilman VOTING AYE
Allen Hinkley, Councilman VOTING AYE
Thomas S. Hynes, Supervisor VOTING AYE

RESOLUTION #95-DENVER WATER PROJECT SEQR TYPE II ACTION

On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, the Town Board of the Town of Roxbury has determined the necessity of a project named Denver Water District Water System Improvements Project to repair and replace critical water system infrastructure of the Denver Water District; and

WHEREAS, said Denver Water District Water System Improvements Project is subject to the requirements of the New York State Environmental Quality Review Act (6 NYCRR Part 617) and regulations enacted pursuant thereto; and

WHEREAS, the Town Board has carefully considered the likely environmental impacts of the Denver Water District Water System Improvements Project;

THEREFORE BE IT RESOLVED by the Town Board of the Town of Roxbury that the Denver Water District Water System Improvements is a Type II Action pursuant to SEQR and no further environmental review is required”.

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

RESOLUTION #96-COMMUNITY KITCHEN GRANT #C1000672

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, the Town of Roxbury Town Board acknowledges receipt of grant #C1000672 from the NYS Department of State; and

WHEREAS, these funds will be issued for the purposes of developing a Community Kitchen in Kirkside Park; and

WHEREAS, the Town of Roxbury Town Board also appoints the MARK Project, Inc. to administer the grant and conduct project oversight;

NOW, THEREFORE BE IT RESOLVED the Town of Roxbury Town Board authorizes the Town Supervisor, Thomas S. Hynes to serve as the signatory on any and all grant related documents.”

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

RESOLUTION #97-ADOPT LIMITED ENGLISH PROFICIENCY PLAN (LEP)

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, organizations receiving Federal financial assistance for projects are required to adopt a Limited English Proficiency (LEP Plan; and

WHEREAS, the LEP Plan will direct Town employees who need to assist residents with limited English skills requiring Town of Roxbury services; and

WHEREAS, the Town of Roxbury receives Federal financial assistance for projects as needed (ie: loans from USDA-Rural Development, etc.);

NOW, THEREFORE BE IT RESOLVED, the Town Board, Town of Roxbury adopts a Limited English Proficiency (LEP) Plan that will assist residents with limited English skills, on a case to case basis, in obtaining services from the municipality.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

It was reported Judge Gockel will be the only Judge for the period of January – April.

The Town Board received word that Jill Ribich has resigned as Planning Board alternate/Secretary effective 12/8/16. The Town Board will await a recommendation from the Planning Board for appointment.

The Town Board discussed the roof repairs needed on the old Highway garage.  The Highway Dept. has removed much of the damaged area.  A quote was received from Douglas Cronk to make the necessary repairs in the amount of $2,300 for labor and materials.

RESOLUTION #98-ACCEPT QUOTE FOR GARAGE REPAIRS

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board accepts the quote of Douglas Cronk, in the amount of $2,300 for repairs needed at the old highway garage.”

AYES-4 Hinkley, Raeder, Murray, Hynes
NAYS-0
ABSTAIN-1 Cronk (relative to contractor)

Attorney Kevin Young distributed and discussed the report on NYC DEP land purchases showing where more land has been purchased in Delaware County than elsewhere due to lower land prices and also discussed a moratorium on DEP land purchases. DEP is expected to do another study on the impact of the sales on each community and will not solicit purchasing land in some communities.

RESOLUTION #99-RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY REQUESTING THAT THE NYCDEP EXTEND ITS LAND ACQUISITION MORATORIUM TO INCLUDE THE TOWN OF ROXBURY

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, the New York City Department of Environmental Protection (“NYCDEP”) has implemented  a Land Acquisition Program (“LAP”) in the watershed of the New York City water supply as part of a comprehensive watershed protection program intended to protect the City’s water supply by reserving open space and prohibiting residential and/or commercial development by future generations; and

WHEREAS, of the thirty-one (31) towns participating in the LAP, fifteen (15) of those towns are located in the County of Delaware; and

WHEREAS, during the time period from January 1, 2010 to date, 2,698 acres in the Town of Roxbury have been acquired by the NYCDEP; and

WHEREAS, during the period from January 1, 2010 to date, the NYCDEP has acquired 1,667 acres in the Town of Windham located in Greene County and 1,886 acres in the Town of Bovina located in Delaware County; and

WHEREAS, the NYCDEP has instituted a voluntary moratorium on active solicitation of land acquisition in the Towns of Windham and Bovina in order to take time to evaluate the impacts on these communities from the continued land acquisition; and

WHEREAS, Delaware County has requested that NYCDEP consider placing a temporary moratorium on solicitation, as well,  in the Towns of Roxbury, Walton and Kortright, all of which are located in Delaware County in order to take time to complete their impact evaluation; and

WHEREAS, it is the desire of the Town Board of the Town of Roxbury that the NYCDEP place a temporary moratorium on the solicitation of land within the Town of Roxbury; and

WHEREAS, a moratorium on solicitation, however, will not preclude the NYCDEP from responding to inquiries from property owners desiring to have their land purchased by the NYCDEP;

NOW, THEREFORE, BE IT RESOLVED THAT the Town Board officially requests that the NYCDEP institute a voluntary moratorium upon its solicitation of land under its Land Acquisition Program within the borders of the Town of Roxbury, County of Delaware, State of New York pending completion of their impact evaluation.”

WHEREUPON, the Resolution was put to a vote and recorded as follows:

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

RESOLUTION #100- RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY THAT IT WILL NOT SEEK AUTHORIZATION FROM THE COUNTY TO PLACE A PLAQUE ON COUNTY PROPERTY NEAR STRATTON FALLS

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, the Town Board of the Town of Roxbury received a letter from Wayne D. Reynolds, P.E., Commissioner of the Delaware County Department of Public Works requesting authorization from the Town to allow Sue Brase to place a plaque on County property; and

WHEREAS, the County is not in favor of placing anymore signs within the County Highway right-of-way other than those required by Federal Manual of Traffic Control Devices for the safety and motoring public; and

WHEREAS, the Town generally is not in favor of placing anymore signs on Town and/or County Roads  other than those signs necessary for public safety; and

NOW THEREFORE BE IT RESOLVED THAT The Town Board of the Town of Roxbury will not seek authorization from the County to place a plaque on County property near Stratton Falls.”

WHEREUPON, the Resolution was put to a vote and recorded as follows:

AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

Nothing has been received from NYCDEP regarding the Grand Gorge Tire Sewer hookup.

Councilman Cronk expressed concerns with the quarterly costs being charged for the Town C&D box at the Transfer Station and feels owners and/or contractors doing large construction projects should be getting their own box to have on site. No decisions were made on how to rectify the situation.

On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:

General #578-622 – $113,836.37
Denver Water #78-87 – $14,910.65
Highway #252-272 – $115,978.15
Roxbury Sewer #86-93 – $6,748.34
Roxbury Water #94-100 – $3,829.64
Denver Sewer #106-120 – $15,955.20
Grand Gorge Water #96-101 – $4,175.90
Special Lights #18 – $2,087.84

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Councilman Hinkley discussed the phone plan of the Constable and requested the plan be upgraded for additional minutes/calls.  The matter will be looked into.

On motion of Allen Hinkley second by Carol Murray the meeting adjourned at 9:08 pm.

THIS IS A TRUE COPY
_____________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Notice - Public Hearing January 3, 2017

At a regular Town Board meeting of the
Town Board of the Town of Roxbury, Delaware County, New York,
held at the Roxbury Town Hall, in Roxbury, New York,
in said Town on December 12, 2016, at 7:30 o’clock P.M., Prevailing Time.

PRESENT:

Thomas S. Hynes
Supervisor

Gene Cronk
Councilman

Edward Raeder
Councilman

Allen Hinkley
Councilman

Carol Murray
Councilwoman

ORDER CALLING PUBLIC HEARING

In the Matter of
the Increase and Improvement of the
Facilities of the Denver Water District in the
Town of Roxbury, Delaware County, New York
at an Estimated Maximum Cost of $1,000,000

WHEREAS, the Town Board of the Town of Roxbury, Delaware County, New York, has duly caused Lamont Engineers, engineers duly licensed in the State of New York, to prepare a Preliminary Engineering Report, dated August 31, 2016, constituting a map, plan and an estimate of cost, pursuant to Section 202‑b of the Town Law (the “Report”), relating to the increase and improvement of the facilities of the Town’s Denver Water District, consisting of various capital improvements to the facilities of the Denver Water District, including wellfield electrical improvements, pumping and treatment improvements, controls system improvements, pressure reducing valve vault replacement, water main and service replacements, hydrant and valve replacements, storage tank rehabilitation, emergency generators, and various building and site improvements all as more fully described in the Report, which Report is on file in the office of the Town Clerk where it is available for public inspection during normal business hours; and

WHEREAS, the Denver Water District is entirely contained within the Town; and

WHEREAS, the maximum amount proposed to be expended for said increase and improvement is $1,000,000, which amount shall be allocated and charged as the cost of various capital improvements to the facilities of the Denver Water District, and shall be borne by the Denver Water District; and

WHEREAS, the capital project heretofore described, based on information supplied to the Town Board, has been determined by the Town Board to be a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which will not result in any significant environmental effects; and

WHEREAS, it is now desired to call a public hearing on the question of such increase and improvement of the facilities of the Denver Water District in the manner described above, and to hear all persons interested in the subject thereof, in accordance with the provisions of Section 202‑b of the Town Law; NOW, THEREFORE, IT IS HEREBY

ORDERED, by the Town Board of the Town of Roxbury, Delaware County, New York, as follows:

Section 1.        A public hearing will be held at the Roxbury Town Hall, in Roxbury, New York, in said Town, on January 3, 2017, at 7:15 o’clock P.M., Prevailing Time, on the question of the increase and improvement of the facilities of the Town’s Denver Water District, consisting of various capital improvements to the facilities of the Denver Water District, including wellfield electrical improvements, pumping and treatment improvements, controls system improvements, pressure reducing valve vault replacement, water main and service replacements, hydrant and valve replacements, storage tank rehabilitation, emergency generators and various building and site improvements, in the Town of Roxbury, Delaware County, New York, in the manner described in the preambles hereof, and to hear all persons interested in the subject thereof, concerning the same, and to take such action thereon as is required or authorized by law.

Section 2.        The aforesaid hearing shall be noticed as follows:

NOTICE OF PUBLIC HEARING

NOTICE IS HEREBY GIVEN that the Town Board of the Town of Roxbury, Delaware County, New York, will meet at the Roxbury Town Hall, in Roxbury, New York, in said Town, on January 3, 2017 at 7:15 o’clock P.M., Prevailing Time, for the purpose of conducting a public hearing in relation to the proposed increase and improvement of the facilities of the Town’s Denver Water District, consisting of various capital improvements to the facilities of the Denver Water District, including wellfield electrical improvements, pumping and treatment improvements, controls system improvements, pressure reducing valve vault replacement, water main and service replacements, hydrant and valve replacements, storage tank rehabilitation, emergency generators, and various building and site improvements, in the Town of Roxbury, Delaware County, New York, all as more fully described in the August 31, 2016 Preliminary Engineering Report of Lamont Engineers, Cobleskill, New York, and including incidental expenses in connection therewith, at an estimated maximum cost of $1,000,000.

The aforesaid project has been determined by the Town Board to be a “Type II” Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which, as proposed, the Town Board has determined will not result in any significant environmental effects.

At said public hearing said Town Board will hear all persons interested in the subject matter thereof.

Section 3.        The Town Clerk is hereby authorized and directed to cause a copy of this Notice of Public Hearing to be published once in the Catskill Mountain News, the official newspaper, and also to cause a copy thereof to be posted on the sign board of the Town Clerk, such publication and posting to be made not less than ten days, nor more than twenty days, before the date designated for the hearing, and shall constitute the notice required to be given under Section 202-b of the Town Law.

Section 4.        This order shall take effect immediately.

The question of the adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows:

Carol Murray, Councilwoman   VOTING           AYE
Gene Cronk, Councilman            VOTING           AYE
Edward Raeder, Councilman      VOTING           AYE
Allen Hinkley, Councilman          VOTING           AYE
Thomas S. Hynes, Supervisor      VOTING           AYE

The resolution was thereupon declared duly adopted.

Notice of Public Hearing - January 3, 2017

NOTICE OF PUBLIC HEARING

NOTICE IS HEREBY GIVEN that the Town Board of the Town of Roxbury, Delaware County, New York, will meet at the Roxbury Town Hall, in Roxbury, New York, in said Town, on January 3, 2017 at 7:15 o’clock P.M., Prevailing Time, for the purpose of conducting a public hearing in relation to the proposed increase and improvement of the facilities of the Town’s Denver Water District, consisting of various capital improvements to the facilities of the Denver Water District, including wellfield electrical improvements, pumping and treatment improvements, controls system improvements, pressure reducing valve vault replacement, water main and service replacements, hydrant and valve replacements, storage tank rehabilitation, emergency generators, and various building and site improvements, in the Town of Roxbury, Delaware County, New York, all as more fully described in the August 31, 2016 Preliminary Engineering Report of Lamont Engineers, Cobleskill, New York, and including incidental expenses in connection therewith, at an estimated maximum cost of $1,000,000.

The aforesaid project has been determined by the Town Board to be a “Type II” Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which, as proposed, the Town Board has determined will not result in any significant environmental effects.

At said public hearing said Town Board will hear all persons interested in the subject matter thereof.

Dated:    Roxbury, New York
December 12, 2016
BY ORDER OF THE TOWN BOARD
OF THE TOWN OF ROXBURY,
DELAWARE COUNTY, NEW YORK
By Diane Pickett,Town Clerk

Notice - Roxbury Town Board Special Meeting, December 28, 2016

NOTICE

The Town Board, Town of Roxbury, will hold a Special Meeting on December 28, 2016 at 4:00 pm at the Town Hall for the purpose of concluding all business for the year 2016.  The Organizational Meeting will be held on January 3, 2017 at 7:30 pm at the Town Hall.

By Order of the Town Board
Diane Pickett, Town Clerk
Dated:  Dec. 12, 2016

Roxbury Town Board Meeting Agenda - December 12, 2016

ROXBURY TOWN BOARD
Public Hearing
Regular Meeting
December 12, 2016
Town Hall

Call To Order  7:15 pm Public Hearing-Proposed Local Law re: Veteran’s Memorial Site signs

7:30 pm Regular Meeting

Minutes  November Meetings

Requests to Speak:
Everett Farrell-Engineering RFQ
Greg Henderson/Joe Massa-memorial sign @ Stratton Falls
Michael Harrington-Denver Water project

Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector

Community Resources

Old Business

New Business

Letters to the Board:

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution-Town Clerk monthly report for November 2016
·       Resolution-Supervisor’s monthly report for October 2016
·       Resolution-Assessor’s monthly report for November 2016
·       Resolution-Building Inspector monthly report for November 2016
·       Resolution-monthly water receipts report for November 2016
·       Resolution-Justice Court monthly report for September & October 2016
·       Resolution-schedule Year End Meeting December 28th @ 4:00 pm?
·       Resolution-schedule Organizational Meeting January 3rd @7:30 pm?
·       Resolution-award bid for Denver Water PRV Building
·       Resolution-revise Employee Handbook Section 807 (…to be included in the first TWO paychecks of each month.)
·       Resolution-Draft Local Law re: signs at the memorial
·       Resolution-authorize Supv. to execute DOS grant for Community Kitchen
·       Resolution-Denver Water District Project set Public Hearing
·       Resolution-Denver Water District bonding
·       Moratorium on NYCDEP land purchases
·       Denver Water District work update
·       NYCDEP Collection System Assessment
·       GG Tire sewer hookup

Notice - Public Hearing December 17, 2016 to Consider General Project Plan MTC Cable Broadband Upgrade Capital Project

LEGAL NOTICE

PLEASE TAKE NOTICE that the New York State Urban Development Corporation, doing business as Empire State Development (“ESD” or the “Corporation”), pursuant to Section 16(2) of the New York State Urban Development Corporation Act (Chapter 174, Section 1, Laws of 1968, as amended) (the “Act”), has adopted a General Project Plan (the “Plan”) with respect to the MTC Cable Broadband Upgrade Capital Project (the “Project”) on November 17, 2016.  Copies of the Plan are available without charge to any person who shall make a request for the same at the office of the Corporation.  The Corporation will file such Plan in the offices of the Delaware County Clerk; the Andes, Middletown and Roxbury Town Clerks; and the Margaretville and Fleischmanns Village Clerks.  A copy of the Plan is also on file at the principal office of the Corporation, 633 Third Avenue, New York, New York 10017, and is available for inspection by the general public Monday through Friday, between the hours of 9:00 a.m. and 5:30 p.m.

The Project will deploy an HFC Network, which is engineered to deliver 100 Mbps residential service, as well as up to 200 Mbps business class services within the towns of Andes, Middletown, and Roxbury; Villages of Fleishmanns and Margaretville by Heart of the Catskills Communications, Inc. (d/b/a MTC Cable).  This network will upgrade approximately 217-miles of facilities serving existing customers to meet New York State’s broadband service goals and objectives. Installation of 22-miles of new HFC facilities will extend broadband availability to residents not currently served by the HFC network. Total Project costs are expected to be approximately $1,749,922.  ESD proposes to make a $1,224,946 grant to Heart of the Catskills Communications, Inc. (d/b/a MTC Cable) to assist in the financing of the Project.

PLEASE TAKE FURTHER NOTICE, that, in accordance with Section 16(2) of the Act, a public hearing, open to all persons, will be held by the Corporation at the Town of Roxbury- Town Hall, Conference Room, 53690 State Highway 30, Roxbury, NY 12474 on Friday, December 16, 2016 from 11:00 AM to 12:00 PM, to consider the Plan.

DATED:   Tuesday, December 6, 2016
New York, New York
New York State Urban Development Corporation
By:  Eileen McEvoy, Corporate Secretary

Roxbury Town Board Approved Special Meeting Minutes - November 21, 2016

APPROVED MINUTES

November 21, 2016

A Special Meeting of the Town Board was held November 21, 2016 at 7:00 pm at the Town Hall. Present were:  Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray and 1 resident.

The meeting was called to discuss matters concerning Denver Water District and any other business that may come before the Town Board.

Sealed bids for a Denver Water Pressure Reducing Valve (PRV) building were opened on November 17, 2016 at 3:00 pm at the Town Hall.  A total of four (4) bids were received and were as follows:

Michael Harrington of Lamont Engineers, PC discussed the bids and recommended awarding the base bid and go with a larger vault.  Different options were discussed regarding the deducts and further discussed tank telemetry and bonding for all.  The Town Board will meet with Roxbury Run Village Association’s Board to discuss the matter before a decision is made on awarding the bid.  Supervisor Hynes will set up the meeting.

RESOLUTION #87-AUCTION HIGHWAY GARAGE GAS TANK

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board authorizes the Highway Supt. to place the highway garage gas tank on Auctions International site for bids.”

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

RESOLUTION #88-ORDER NEW HIGHWAY TRUCK

On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, the Highway Supt. is authorized to order the new truck approved in the 2017 budget that will arrive and be paid for in 2017.”

AYES-5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS-0

RESOLUTION #89-SCHEDULE PUBLIC HEARING ON PROPOSED LOCAL LAW PROHIBITING SIGNS AT THE VETERANS MEMORIAL SITE

On motion of Carol Murray second by Gene Cronk the following resolution was adopted:

“RESOILVED, a public hearing will be held before the Town Board for the Town of Roxbury at the Roxbury Town Hall, 53690 State Hwy 30, Roxbury, New York on the 12th day of December 2016, at 7:15 p.m., regarding the adoption of a proposed Local Law prohibiting the posting of signs on the Veterans Memorial Site located at the corner of State Route 30 and County Route 41, thereby preserving and enhancing the aesthetics of this property that is located in the Town by prohibiting the desecration of a Public Monument due to the posting of signs on said property.  At such time and place all persons interested in the subject matter thereof will be heard concerning the same.”

AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0

On motion of Carol Murray second by Gene Cronk the meeting adjourned at 7:48 pm.

THIS IS A TRUE COPY
________________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Notice - Annual Election of the Middletown-Hardenburgh Fire District, Tuesday, December 13, 2016

NOTICE

ANNUAL ELECTION OF MIDDLETOWN-HARDENBURGH FIRE DISTRICT

PLEASE TAKE NOTICE that the Annual Election of the Middletown-Hardenburgh Fire District (which includes the Village of Margaretville) will take place on Tuesday, December 13, 2016 between the hours of 6:00 PM and 9:00 PM at the Margaretville Fire Station located on 1st floor, 77 Church Street, Margaretville, NY for the purpose of electing one Commissioner for a five year term, commencing on January 1, 2017 and ending December 31, 2021.

Candidates for the District Office shall file their names with the Secretary of the Fire District, Barbara Funck, PO Box 201, Margaretville, NY  12455 no later than November 23, 2016.

Barbara Funck
Fire DistrictSecretary

Notice - Roxbury Historic Preservation Commission Special Meeting on December 10, 2016

NOTICE

The Town of Roxbury Historic Preservation Commission (RHPC) will hold a Special Meeting on December 10, 2016 at 10:00 am at the Roxbury Town Hall, 53690 State Highway 30, Roxbury, NY to discuss an application and any other business that may come before the Commission.

Lewis Wendell, Chairman RHPC
Dated: 11/28/16

Notice - Public Hearing December 12, 2016

NOTICE OF PUBLIC HEARING
Town of Roxbury, New York

NOTICE IS HEREBY GIVEN that a public hearing will be held before the Town Board for the Town of Roxbury at the Roxbury Town Hall, 53690 State Hwy 30, Roxbury, New York on the 12th day of December 2016, at 7:15 p.m., regarding the adoption of a proposed Local Law prohibiting the posting of signs on the Veterans Memorial Site located at the corner of State Route 30 and County Route 41, thereby preserving and enhancing the aesthetics of this property that is located in the Town by prohibiting the desecration of a Public Monument due to the posting of signs on said property.  At such time and place all persons interested in the subject matter thereof will be heard concerning the same.

Copies of the proposed law shall be available at the time of the hearing and shall be available at times prior to and after the hearing at the Town Clerk’s Office during normal business hours for the purpose of inspection or procurement by interested persons.

Any and all citizens are invited to attend this Public Hearing.  It is the policy of the Town of Roxbury not to discriminate on the basis of disability.  Please contact Diane Pickett, Town Clerk, at 607-326-7641 if you need any special accommodations and the Town will make appropriate arrangements to ensure that you can participate in this public meeting.

By Order of Town Board
Town of Roxbury
Dated: November 28, 2016

Notice - Annual Election of Grand Gorge Fire District, December 13, 2016

LEGAL NOTICE FOR ANNUAL ELECTION
OF THE GRAND GORGE FIRE DISTRICT
ON DECEMBER 13, 2016

NOTICE IS HEREBY GIVEN that the Annual Election of the Grand Gorge Fire District will take place on December 13, 2016 between the hours of 6:00 P.M. and 9:00 P.M. at the Grand Gorge Fire House located at 60753 State Hwy 30 South, Grand Gorge New York 12434 for the purpose of electing one Commissioner for a five (5) year term, commencing January 1, 2017 and ending December 31, 2021.  All voters registered with the Delaware County Board of Elections on or before November 20, 2016 or residing in the Grand Gorge Fire District on or before November 13,  2016 shall be eligible to vote.  Candidates for District Office shall file their names with the Secretary of the Grand Gorge Fire District at PO Box 5, Grand Gorge, New York, 12434, no later than November 25, 2016.

November 4, 2016

Gail Miner, Secretary
Board of Fire Commissioners
Grand Gorge Fire District
PO Box 5
Grand Gorge NY  12434

Roxbury Town Board Approved Meeting Minutes - November 10, 2016

APPROVED MINUTES

November 10, 2016

A Public Hearing and regular monthly meeting of the Town Board was held November 10, 2016 at 7:00 pm at the Town Hall.  Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Dpty. Hwy. Supt. William Sprague and 1 resident.  Absent were:  Hwy. Supt. Neil German, Assessor Robert Breglio, Building Inspector William Walcutt and Attorney Kevin Young.

The Public Hearing on the 2017 Preliminary Budget was called to order at 7:00 pm.  The notice calling for the hearing was read.  Budget Officer, Carolynn Faraci explained three proposed changes to the budget that include: General Fund Appropriations #7510.4 Historian contractual increase from $500 to $1,000 and #3120.4 Constable contractual decrease from $30,000 to $17,000.  General Fund Revenues #1081 PILOT decrease from $2,451 to $2,417 and #2770 Election Reimb. decrease from $8,520 to $8,450.

Discussion took place on needed repairs on the old highway garage but is for nominal costs. Supervisor Hynes reported the 2017 County budget is expected to increase approximately 2%.

With no other comments being made, the hearing closed at 7:15 pm.

The regular meeting was called to order at 7:20 pm.

On motion of Gene Cronk second by Carol Murray the Minutes of the October 10th regular meeting and October 17th special meeting were approved.

AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

Glenn Faulkner of MTC Cable updated the Town Board on the progress of expanding broadband service in the area where State grant funds will be used towards costs.  400 homes have just been hooked up and Denver valley is expected to be completed by year end.   They are also in the process of submitting applications to the State for funding four other projects and are requesting a letter of support from the Town.

Steve Finch of MTC Cable reported that the 180 foot tower being installed in Grand Gorge is a little behind schedule but is moving along with the pinned rock anchor foundation being installed currently.  The tower will be in partnership with the County for use as well.  There is also a wireless provider very interested in signing on for cell service.

Supervisor Hynes questioned the building that MTC was to install in the Town parking lot.  MTC reported it will be installed as part of the next phase of work.  They will also check into the problems the Assessor’s office is having with the speed of their computers and issues with cameras at the park.

Dpty. Hwy. Supt. William Sprague requested putting the old gas tank at the highway garage on the Auctions International site to sell which no Board member was against, requested ordering the new truck now that is in the 2017 proposed budget and which the Board has no problem with ordering, stated having received one quote for stone & oil for the highway garage parking lot but will wait for a second quote and stated NYS DOT is requiring a resolution to confirm four Town roads for the purposes of CHIPS funding.

RESOLUTION #80-RESOLUTION FOR THE ADOPTION OF FOUR PUBLIC TOWN HIGHWAYS IN THE TOWN OF ROXBURY

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS; pursuant to §189 of New York State Highway Law, in order to establish a public town highway it must be demonstrated that the roadway has been kept in repair or taken in charge by public authorities for a period of ten years or more;

WHEREAS, the Town Highway Superintendent has advised the Town Board of the existence of four town roads that have been utilized as public highways and have been continually maintained by the Town Highway Department for a period of at least 10 years; and

WHEREAS, pursuant to New York State Highway Law, §140(8) Town Highway Superintendents are required to maintain an inventory that sufficiently describes and records highways in the Town Clerk’s office.

NOW THEREFORE BE IT RESOLVED that the Town Board hereby authorizes the Town Highway Superintendent to add the following dead end roads to the Town’s highway inventory pursuant to New York State Law:

1.         Tom Hinkley Road (from Lower Meeker Hollow Road to dead end, a distance of .30 mile)

2.         Eber Cartwright Road (from County Hwy 36 to dead end, a distance of .14 mile)

3          Fairway Drive (from Burroughs Memorial Road to dead end, a distance of .51 mile)

4.         Shepard Lane (from Park Street to dead end, a distance of .14 mile)

WHEREUPON, the Resolution was put to a vote, and recorded as follows:

AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

RESOLUTION #81-MTC CABLE SUPPORT LETTER

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, MTC Cable (MTC) is preparing to submit four grant funding applications to the New NY Broadband Program; and

WHEREAS, the projects will include bringing broadband to new local areas and to upgrade existing lines to other local areas; and

WHEREAS, the Town supports the benefits of broadband availability;

NOW, THEREFORE BE IT RESOLVED, the Town Board, Town of Roxbury supports the applications being submitted by MTC to the New NY Broadband Program for four broadband projects in local communities.”

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Discussion took place on filling the vacancy on the highway department.  Per Dpty. Hwy. Supt. William Sprague, Highway Supt. Neil German requests hiring Colin Oliver as HEO effective December 1, 2016.

RESOLUTION #82-HIRE OLIVER FOR HIGHWAY DEPT.

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, a vacancy exists in the Highway Dept.; and

WHEREAS, the Highway Supt. requests hiring Colin Oliver as a Heavy Equipment Operator (HEO);

NOW, THEREFORE BE IT RESOLVED, the Town Board hires Colin Oliver as HEO on the Highway Dept., full-time, effective 12/1/16 or after per Hwy. Supt.,  at the reduced pay rate of $18.25 per hour plus benefits.”

AYES-5Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

Dpty. Supt. Sprague also stated the highway dept. is planning to do some work for the Town of Halcott and them for us so it has been requested by the Halcott Supt. Alan Reynolds to add each other to our Shared Services Agreements.

RESOLUTION #83-ADD TOWN OF HALCOTT TO SHARED SERVICES AGREEMENT

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, the Town Board, Town of Roxbury, adopted a resolution on December 14, 2015 authorizing the Town of Roxbury Chief Executive Officer to sign a contract for shared highway services to permit the Town of Roxbury highway department head to share services with highway department heads in other municipalities; and

WHEREAS, said Shared Services contract included services with the Towns of Stamford, Town of Andes, Town of Harpersfield, Town of Middletown, Town of Gilboa, Village of Delhi and County of Delaware; and

WHEREAS, on December 29, 2015 the Town Board added NYS Dept. of Transportation (NYSDOT) to the Shared Services contract; and

WHEREAS, said Shared Services contract expires 12/13/20;

NOW, THEREFORE BE IT RESOLVED, the Town Board, Town of Roxbury, hereby amends the Town of Roxbury Shared Services Agreement to include shared services with the Town of Halcott; and

BE IT FURTHER RESOLVED this resolution shall take effect immediately.”

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Parks Clerk Carolynn Faraci reported the dollhouse window sashes are expected to be completed next week, but due to being more labor intensive than originally thought, the cost will be $43 per sash compared to $32 as quoted.  No Board member opposed the increase.  Mrs. Faraci added the park bridge repairs should begin soon.

A report has been received from Lamont Engineers PC regarding the Denver Water work for tank telemetry and adding bids for the PRV building are scheduled to be opened November 17th at 3:00 pm at the Town Hall.

RESOLUTION #84-SCHEDULE SPECIAL MEETING ON DENVER WATER

On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, the Town Board schedules a Special Meeting to be held November 21, 2017 at 7:00 pm at the Town Hall to discuss Denver Water District issues and any other business that may come before the Town Board.”

AYES-Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

Councilman Hinkley, having received a call from Building Inspector William Walcutt, discussed issues with the amount of fees to be charged to NYCDEP for upgrades/repairs to the Grand Gorge Sewer Plant building. Questions arise with what part of the work actually requires a permit.  The Board’s decision was to have the Building Inspector get the plans/specs of the project from DEP before a decision on a fee can be determined. The matter was also discussed in a written report from the Town Attorney.

The Board also discussed issues with the Building Inspector taking unannounced vacations and no deputy to fill in for him.  It was stated that his contract requires him to appoint a deputy, subject to Town Board approval, to make determinations in his absence.  The Town Board made no decisions in the matter.

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Town Clerk’s monthly report for October 2016 in the amount of $2,846.18 (Town Clerk $786.18 and Building  Permits $2,060.00)

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Edward Raeder second by Carol Murray the Town Board approved the Supervisor’s monthly report for September 2016.

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

A written Assessor’s Report was distributed to the Town Board.

On motion of Gene Cronk second by Edward Raeder the Town Board approved the Assessor’s monthly report for October 2016.

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector’s monthly report for October 2016.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Allen Hinkley the Town Board approved the monthly report of water receipts for October 2016 in the following amounts: Denver $3,602.78; Grand Gorge $4,024.61 and Roxbury $5,159.02.

AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0

There is no Justice Court report for September or October 2016 as invoices have not yet been received from the State.

The Board discussed the 2017 Preliminary Town Budget and the previously discussed proposed changes to General Fund Appropriations and Revenues.

RESOLUTION #85-ADOPT 2017 TOWN BUDGET

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed and discussed the 2017 Preliminary Town Budget; and

WHEREAS, the proposed changes to the 2017 Preliminary Budget include the following: General Fund Appropriations #7510.4 Historian contractual increase from $500 to $1,000 and #3120.4 Constable contractual decrease from $30,000 to $17,000.  General Fund Revenues #1081 PILOT decrease from $2,451 to $2,417 and #2770 Election Reimb. decrease from $8,520 to $8,450.

NOW, THEREFORE BE IT RESOLVED, the Town Board adopts the 2017 Town Budget, which includes the changes listed above and authorizes the filing of same with the appropriate agencies.”

AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

The Town Board thanked the Budget Officer for her work on the budget and added that the 2017 Town Budget stayed below the allowable tax cap levy for 2017.

RESOLUTION #86-UNPAID WATER BALANCES TO TAXES

On motion of Carol Murray second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, pursuant to subdivision 3 of Section 198 of the Town Law, all unpaid water balances due and owing for the period ending September 30th of each year are to be paid by November 1st of that same year; and

WHEREAS, any unpaid water balances for the period ending September 30th shall be added to the taxes levied for the next year; and

NOW, THEREFORE BE IT RESOLVED the Town Board authorizes the unpaid water balances due and owing through the period ending September 30, 2017 be added to the taxes to be levied for the year 2017 in the following amounts: Denver Water $1,581.80; Grand Gorge Water $9,884.20 and Roxbury Water $4,064.96.”

AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0

Attorney Kevin Young was absent but submitted a written report for the Town Board including:

NYCDEP Collection System Assessment-Atty. Beebe has submitted the appraisal figures to DEP who is in the process of reviewing them to decide if they will withdraw their action.

Building Inspector-same issue as discussed earlier regarding a proposed NYCDEP building permit application.

Signs at Veteran’s Memorial-a draft Local Law was distributed to the Town Board to review and decide if they want to proceed with a public hearing.

GEIS Project-a proposed amended application has been submitted to CWC and is currently also being reviewed by DEP.

Grand Gorge Tire Sewer Hookup-the owner can apply for funds through CWC to cover costs with 100% of costs to be paid if DEP decides to eliminate the local match on the Business Septic Fund.

Supervisor Hynes stated he has spoken with the Tax Collector regarding the April 2016 bank interest and we should expect a check from her in a couple of days.

On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:

General Fund #512-577 – $36,222.33
Denver Water #69-77 – $3,220.96
Highway Fund #234-251 – $39,766.56
Roxbury Sewer #77-85 – $8,997.04
Roxbury Water #84-93 – $3,716.39
Denver Sewer #95-105 – $13,819.35
Grand Gorge Water #85-95 – $3,862.88
Special Lights #16-17 – $2,087.84
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Gene Cronk the meeting adjourned at 8:25 pm.

THIS IS A TRUE COPY
________________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Roxbury Planning Board Meeting Minutes - September 21, 2016

Roxbury Town Planning Board Meeting
Roxbury Town Hall
September 21, 2016

Present: Rob Cole, Phil Zorda, Dave Cowan, Jean Stone, Ed Hinkley, Joe Farleigh and Nicole Franzese of Delaware Co Planning Dept.
Absent: Jill Ribich, Brad Zambri

Chair Phil Zorda opened the Public Hearings at 7:30 pm.

a. MapNo.157.2-1-20.1
Dennis Slater – 2 lot subdivision on Old Route #30
Applicant submitted: proof of mailing, copies of public hearing notices, final application, Short Environmental Assessment Form, survey map, metes and bounds description of new parcel and $10.00 of the remaining fee due.
b. MapNo.92.-1-8.11
Van Aiken – 3 lot subdivision represented by Rob Allison.
Applicant submitted: waiver for the soils tests, proof of mailing, Ag Data Statement sent with the public hearing notice, final application. Short Form EAF and fee submitted last month.
143.58 acre parcel proposed to be subdivided into 3 lots. 39.94 & 79.23 acre parcels to be sold to NYC Department of Environmental Protection (NYCDEP) and 24.41 acres to be retained with the house. General discussion of NYCDEP land acquisition process. Due to the property being located adjacent to the Grand Gorge Waste Water Treatment Plant the applicant has requested a waiver of the soils tests.

c. Map No. 91.2-9-13
Dollar General Site Plan – Represented by Larry Marshall of Mecurio-Norton-Tarolli- Marchall Engineering & Land Surveying
Applicant submitted: full site plan, landscaping plan, lighting plan that is dark sky compliant.
7,500 square feet (85 x 85) Dollar General to be constructed on the corner of West side of State Route #23 and South side of School House Drive. Site plan contains 27 parking spaces and is ADA compliant. The site will be served by public water and sewer. The lighting plan has five poles in the parking lot and on the building. The lights will be dark sky compliant and facing down to avoid affecting adjoining properties. The existing structure and macadam/gravel will be removed from site and a detailed landscaping plan that includes size, species number of plants has been prepared.
The applicant has contacted NYCDEP for WWTP hook-up and stormwater pollution prevention plan details. They are awaiting comments.
The building aesthetics are similar to the town highway garage.

Questions:
? When will construction start? Spring 2017.
? How will the structure be heated? Propane.
? How long will construction take? 3-4 months. Hope to open by 7/4/17. Primax Properties who owns the property will hire a general contractor to build the store and they have a policy to use local contractors whenever possible.
? How many employees? There will be a total of 8-10 full-time and part-time employees.
? What are the hours? The store will be open 8 am to 10 pm 7 days a week.
? Is this a franchise? No, this is corporate – Dollar General will have a long-term lease from Primax Properties.
? Can how the structure looks be improved? In some areas Dollar General makes the stores look more aesthetically pleasing, is this possible? The ability to improve the appearance of the store is tied to the calculated market strength and location of the store.

As there were no additional questions/comments from the public Chair Phil Zorda closed the Public Hearings at 8 pm.

1. Chair Zorda called the regular Roxbury planning board meeting to order at 8:00 pm.

2. Motion to approve the August 2016 planning board minutes by Dave Cowan, second by Ed Hinkley. Motion passed unanimously.

3. Old Business

a. Map No. 157.-2-1-20.1
Dennis Slater Subdivision – Planning board reviewed the Short Form EAF and identified no potential negative impacts.
Motion by Joe Farleigh to issue a Negative Declaration, second by Dave Cowan. Motion passed unanimously.
Motion to approve subdivision by Ed Hinkley, second by Rob Cole. Motion passed unanimously.

Chair Zorda signed the maps and informed Mr. Slater he had 62 days to file the maps.

b. MapNo.92.-1-8.11
Van Aiken Subdivision – Motion to waive the soils tests for the subdivision due to the proximity to public WWTP hook-up made by Jean Stone, second by Rob Cole. Motion passed unanimously.
Planning board reviewed the Short Form EAF and identified no negative impacts. Motion by Ed Hinkley to issue a Negative Declaration, second by Dave Cowan. Motion passed unanimously.
Motion to approve the subdivision by Joe Farleigh, second by Dave Cowan. Motion passed unanimously.

Chair Zorda signed the maps.

c. Map No. 91.2-9-13
Dollar General – Represented by Larry Marshall
Applicant received comments from NYS Department of Transportation (DOT) on the width of the entrance. DOT wants a narrower opening. Due to truck deliveries this could be an issue so the applicant will continue to work with DOT on a viable entrance. DOT also asked for road shoulder reconstruction however that is not necessary as the WWTP hook-up is on the site and the shoulder will not be disturbed.
The applicant is waiting for comments from NYCDEP on the stormwater plan and the board informed the applicant to contact the Catskill Watershed Corporation to explore potential funding assistance.
No sidewalks will be added to the site.
The aesthetics of the building should be improved and the planning board will like to see examples of other designs for consideration. Mr. Marshall will bring them next month.
General discussion of the proposed signage at the site. The applicant wants to erect a ‘lollipop’ sign. The planning board determined this type of sign isn’t suitable for the site & road and speed location. The applicant will provide designs for a monument sign on the site.
The applicant will continue to forward all correspondence for the project to the Chair. Average septic usage for the building is 30 gpd.
Dollar General will be back next month with the requested information.
4. Motion to adjourn the meeting at 9:15 pm by Joe Farleigh, second by Ed Hinkley. Motion passed unanimously.
Next planning board meeting scheduled for October 19, 2016 at 7:30 pm at the Roxbury Town Hall.

Respectfully submitted, Nicole Franzese