Notice - Special Meeting April 3, 2017

NOTICE

The Town of Roxbury Town Board will hold a Special Meeting on April 3, 2017 at 7:00 pm at the Town Hall to discuss a personnel matter and any other business that may come before the Board.

Diane Pickett, Town Clerk
Town of Roxbury
Dated: March 29, 2017

Notice - Public Hearing April 10, 2017

NOTICE IS HEREBY GIVEN that the Town Board of the Town of Roxbury, Delaware County, New York, will meet at the Civic Center, in Grand Gorge, New York, in said Town, on April 10, 2017, at 7:15 o’clock P.M., Prevailing Time, for the purpose of conducting a public hearing in relation to the proposed increase and improvement of the distribution facilities of the Town’s Roxbury Water District, including water main replacement, selected valve and hydrant replacement, and miscellaneous equipment procurement, and the improvement of the water supply facilities of the Roxbury Water District for the joint benefit of the Roxbury Water District and the Grand Gorge Water District, including a new well, a new well control building and appurtenances and the rehabilitation of the PW-1 well house, together with emergency generators for PW-1, PW-3, the Roxbury Reservoir and the Roxbury Springs Station, a new chlorine contact main for PW-1 and PW-3, filtration for the Roxbury Spring Source to improve water quality, associated booster pumping, and controls system replacement, in the Town of Roxbury, Delaware County, New York, all as more fully described in the September 1, 2016 Preliminary Engineering Report of Lamont Engineers, Cobleskill, New York, and including incidental expenses in connection therewith, at an estimated maximum cost to the Roxbury Water District of $1,794,500.

The aforesaid project has been determined by the Town Board to be a “Type I” Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which, as proposed, the Town Board has determined will not result in any significant environmental effects.

At said public hearing said Town Board will hear all persons interested in the subject matter thereof.

Notice - Public Hearing April 10, 2017

NOTICE IS HEREBY GIVEN that the Town Board of the Town of Roxbury, Delaware County, New York, will meet at the Civic Center, in Grand Gorge, New York, in said Town, on April 10, 2017, at 7:20 o’clock P.M., Prevailing Time, for the purpose of conducting a public hearing in relation to the proposed increase and improvement of the distribution facilities of the Town’s Grand Gorge Water District, including storage tank painting and site improvements,  water main replacement, selected valve and hydrant replacement, emergency generators for the Pressure Reducing Valve Vault and the storage tank site, and miscellaneous equipment procurement, and the increase and improvement of the water supply facilities of the Roxbury Water District for the joint benefit of the Grand Gorge Water District and the Roxbury Water District, including a new well, a new well control building and appurtenances and the rehabilitation of the PW-1 well house, together with emergency generators for PW-1, PW-3, the Roxbury Reservoir and the Roxbury Springs Station, a new chlorine contact main for PW-1 and PW-3, filtration for the Roxbury Spring Source to improve water quality, associated booster pumping, and controls system replacement, in the Town of Roxbury, Delaware County, New York, all as more fully described in the September 1, 2016 Preliminary Engineering Report of Lamont Engineers, Cobleskill, New York, and including incidental expenses in connection therewith, at an estimated maximum cost to the Grand Gorge Water District of $1,705,500.

The aforesaid project has been determined by the Town Board to be a “Type I” Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which, as proposed, the Town Board has determined will not result in any significant environmental effects.

At said public hearing said Town Board will hear all persons interested in the subject matter thereof.

Roxbury Library Association March 14 Tuesday Forum Rescheduled

FOR IMMEDIATE RELEASE
Contact Person: Dian Seiler, Director, Roxbury Library
Telephone and Fax: (607)-326-7901

The Roxbury Library Association has rescheduled the Tuesday, March 14th Roxbury Library Association Tuesday Forum Program. The new RLA Tuesday Forum Program date is Tuesday, March 28, 2017, at 1:00 p.m., at the Roxbury Library. The March 28th RLA Tuesday Forum will feature Manhattan Country School Farm Program Coordinator and Farm Teacher Catherine Cammer’s slide presentation on Manhattan Country School Farm.

Regular RLA Tuesday Forum attendees will provide refreshments following Ms. Cammer’s program.

The Roxbury Library Association welcomes the public to all RLA Tuesday Forum programs, activities, and gatherings, which are free of charge.

For information about upcoming RLA Tuesday Forum programs, activities, and gatherings, please contact Roxbury Library Director Dian Seiler or Roxbury Library Clerk Helen Faraci at (607)-326-7901.

Located at 53742 State Highway 30, the Roxbury Library is directly opposite the town’s United Methodist Church on Main Street.

Notice - March 15, 2017 Roxbury Planning Board Meeting Cancelled

NOTICE

The regular monthly meeting of the Town of Roxbury Planning Board scheduled for March 15, 2017 has been canceled due to having no business to discuss. The next monthly meeting of the Planning Board will be held Apr1l 19, 2017 at 7:30 pm at the Roxbury Town Hall.

Phillip Zorda, Chairman
Roxbury Planning Board

Roxbury Town Board Meeting Agenda - March 13, 2017

ROXBURY TOWN BOARD
Regular Meeting
March 13, 2017

Town Hall

Call To Order 7:30 pm Regular Meeting

Minutes February Meeting

Requests to Speak:

Mike Harrington-Water Projects
County Undersheriff Dumond-drug interdiction program

Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources

Old Business

New Business

Letters to the Board:

Roxbury Senior Citizen Club

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution-Town Clerk monthly report for February 2017
·       Resolution-Supervisor’s monthly report for January 2017
·       Resolution-Assessor’s monthly report for February 2017
·       Resolution-Building Inspector monthly report for February 2017
·       Resolution-monthly water receipts report for February 2017
·       Resolution-Justice Court monthly report for January 2017
·       Resolution-Tax Collector monthly report for February 2017
·       Resolution-award/reject bids for Highway Material Hauling
·       Resolution-award/reject bids for Highway Diesel Fuel
·       Resolution-transfer $4,067.16 from Roxbury Sewer to Roxbury Sewer Capital Reserve
·       Resolution-fill Planning Board Alternate term thru 12/31/19
·       Resolution-Lamont Eng Agreement for Denver Water Design Phase Tank Controls & Well Electric
·       Resolution-Young & Sommer Agreement for Denver Water Improvements
·       Resolution-transfer $50,000 from Highway Fund to Highway Equip. Reserve Fund
·       MTC price increases effective 4/1/17
·       2016 Annual Financial Report has been filed with the State Comptroller
·       Start bidding for sand outside of County Bid
·       Denver Water Bonding
·       GG/Roxbury Water Project
·       Old Highway Garage roof repair
·       NYCDEP Collection System Assessment
·       GG Tire sewer hookup
·       Town Equipment List as of 12/31/16 distributed to Town Board
·       Good Neighbor Fund balance as of 12/31/16  distributed to Town Board
·       Cty Planning Public Hearing 4/5/17 at Town Hall 6:00 pm re: Train Depot study

April 10th regular meeting @ GG Civic Center

OTHER REMINDERS

Highway Contract expires 12/31/17
Water & Sewer Operator Agreements (LVDV Operations) expire 12/31/17
(new ones need to be in place by 9/1/17 for 2018 budgeting purposes)

Notice - Request for Proposal for Architectural Services

The Town of Roxbury is requesting proposal for architectural services for a space in the north barn in Kirkside to be developed as a community kitchen. The facility is located just off Main Street in the hamlet of Roxbury, behind Kirkside Retirement Home. The finished space will be approximately 1100 Square feet.

The kitchen will serve the agricultural community as well as artisan food producers  The goal of the space is allow for the kitchen to be rented to farmers and food producers to start or extend their line of value added products, packaged for resale.

Firms submitting proposals should include a coordinated effort with an experienced Ag and Markets/Commercial Kitchen Planner and this should be part of the final design.

The proposal should include costs for the following elements:

1. Preliminary design and layout
2. Kitchen equipment design and placement
3. Final specs for electric needed for lighting and equipment, plumbing, heating, and all other mechanical aspects needed for any Board of Health/Ag and Markets certifications.
4. Cost estimates for the entire project including but not limited to

• construction/renovation
• interior  design and layout
• equipment costs
• interior and exterior finishes

5. Bids specifications for any construction activity

For interested firms, there will be a walk through of the property on Wednesday, March 15th at 2pm.

Proposal should be submitted to the Town of Roxbury no later than Thursday April 6th at 4:00 pm. Proposals will be reviewed at the April 10th Town Board Meeting. The successful firm should be prepared to begin work immediately and have the aforementioned documents in place by July 15th 2017.

For questions concerning this RFP please contact Peg Ellsworth, Executive Director of the MARK Project at 845 586 3500.

The Town of Roxbury is an Equal Opportunity Provider and Employer and does not discriminate against race, color, religion, sex, national origin, disability, age, genetics or gender identity.

Notice - Inventory and Valuation Data

NOTICE OF INVENTORY AND VALUATION DATA
(Pursuant to Section 501 of the Real Property Tax Law)

Pursuant to Section 501 of the Real Property Tax Law, the Assessor for the Town of Roxbury, Delaware County, New York has inventory and valuation data available for review of the assessments in the Township.  An appointment may be made to review this information by phoning 607-326-4362.

Robert Breglio, Sole Assessor
Town of Roxbury
Dated: March 3, 2016

Roxbury Historic Preservation Commission Unapproved Meeting Minutes - January 21, 2017

UNAPPROVED MINUTES

ROXBURY HISTORIC PRESERVATION COMMISSION

A meeting of the Roxbury Historic Preservation Commission was held January 21, 2017 at 10:05 a.m. at the Roxbury Town Hall.  Present Michael Mathis – Chairman Commission Members Lewis Wendell and Doug McLaurine. Also present Carolynn Faraci, Commission Clerk.

On motion of Michael Mathis second by Lewis Wendell the Roxbury Historic Preservation Commission approved the minutes of the October 15, 2016 regular quarterly meeting

AYES-4 Mathis, Wendell, Haroldson, McLaurine
NAYS-0

On motion of Lewis Wendell second by Doug McLaurin the Roxbury Historic Preservation Commission Chairman is

Michael Mathis for the year of 2017

AYES-3 Wendell, McLaurin, Mathis
NAYES-0

On motion of Michael Mathis and second by Lewis Wendell the meetings for 2017 will be on the third Saturdays in January, April, July, and October at 10:00 am at the Town Hall.

AYES-3 Mathis, Wendell, McLaurin
NAYES-0

Roxbury’s Historic District plaque program that was started in 2015 with the help of M-ARK Project and the O’Connor Foundation.  As of January 2017 thirty residents have ordered and installed the plaques on their home.  A second round of letters will be going out to residents that are on the National Register of Historic Places that did not order the plaque.

The original letter that was sent will be sent to Lewis Wendell for update before mailing.

Roxbury Historic signs design is finished.  The next step is to have them fabricated.  Placement for each sign will have to be determined

On motion of Michael Mathis second by Lewis Wendell meeting adjourned at 10:31

Roxbury Town Board Approved Meeting Minutes - February 13, 2017

APPROVED MINUTES

February 13, 2017

The regular monthly meeting of the Roxbury Town Board was held February 13, 2017 at 7:30 pm at the Town Hall.  Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Parks Clerk/Bookkeeper Carolynn Faraci, Assessor Clerk Stephanie Seminara, Attorney Kevin Young and 6 residents.  Absent: Highway Supt. Neil German and Building Inspector William Walcutt.

The Minutes of the January 2017 Organizational Meeting were approved on motion of Gene Cronk second by Allen Hinkley.

AYES-5 Cronk, Hinkley, Raeder. Murray, Hynes
NAYS-0

Jeffrey Laban of Lamont Engineers, PC was present to discuss the next steps for the Denver Water Project of which a packet of information was distributed to the Town Board.  The bid on the PRV Building needs to be awarded as recommended, to the low bidder, Evergreen Mountain Construction, and tank telemetry and well field electric work was also found to be needed as soon as possible.

RESOLUTION #23- AWARDING BID FOR PRESSURE REDUCING VALVE REHABILITATION PROJECT AT THE DENVER WATER DISTRICT SYSTEM

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, the Town Board of the Town of Roxbury has determined the necessity of a project named Denver Water District Water System Improvements Project to repair and replace critical water system infrastructure of the Denver Water District; and

WHEREAS, said Denver Water District Water System Improvements Project is subject to the requirements of the New York State Environmental Quality Review Act (6 NYCRR Part 617) and regulations enacted pursuant thereto; and

WHEREAS, the Town Board has carefully considered the likely environmental impacts of the Denver Water District Water System Improvements Project and determined that the Denver Water District Water System Improvements is a Type II Action pursuant to SEQR; and

WHEREAS, the Denver Water District solicited bids for the installation of a pressure reducing valve as a critical repair requiring immediate action;

WHEREAS, Evergreen Mountain Contracting, Inc. was the lowest qualified bidder;

Whereas, Lamont Engineers have reviewed the bid documents and confirmed that Evergreen Mountain Contracting, Inc. bid is qualified;

NOW, THEREFORE BE IT RESOLVED by the Town Board of the Town of Roxbury that the Pressure Reducing Valve Rehabilitation Project at the Denver Water District Water System be awarded to Evergreen Mountain Contracting, Inc. and that the Town Supervisor is authorized to execute the documents necessary for implementation of that project including the construction contract.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

RESOLUTION #24-PROCEED WITH DESIGN OF DENVER WATER TANK TELEMETRY AND WELL REPAIRS

On motion of Carol Murray, second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, the Town Board of the Town of Roxbury has determined the necessity of a project named Denver Water District Water System Improvements Project to repair and replace critical water system infrastructure of the Denver Water District; and

WHEREAS, said Denver Water District Water System Improvements Project is subject to the

requirements of the New York State Environmental Quality Review Act (6 NYCRR Part 617) and regulations enacted pursuant thereto; and

WHEREAS, the Town Board has carefully considered the likely environmental impacts of the Denver Water District Water System Improvements Project and determined that the Denver Water District Water System Improvements is a Type II Action pursuant to SEQR; and

WHEREAS, based on the engineering study conducted to date and consulting with the Denver Run HOA, the Town Board has determined that it is in the best interest of the Denver Water District to implement certain well repairs (primarily electrical work) and to install water tank telemetry (provide control over water level in water tank);

NOW,THEREFORE BE IT RESOLVED, the Town Board of the Town of Roxbury authorizes Lamont Engineers to prepare the design for the well repairs and to install water tank telemetry.”

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

Richard Davis of the Grand Gorge Community Action Group discussed the chain needed for the swings at the playground to lower them.  28 feet of 3/16 inch chain will be needed and will be purchased at Stamford Family Co-Op at $1.59/foot.

The Town Board received a written report from the Assessor.  Assessor Clerk Stephanie Seminara raised concerns with two new wedding venues in old barns that have been reported to the Building Inspector. Discussion also took place on State distributed checks for the tax freeze and new STAR owners. Eligibility for new owner STAR’s is determined by the State and not the local Assessor’s office, however,  a proposed law will require the State to notify the local assessor of who they have approved for STAR.

Parks Clerk, Carolynn Faraci reported the vandalism on the park dollhouse has been beautifully repaired by David Condliffe at a cost of $1,500.  It was also reported there are currently eleven events scheduled for the park in 2017 and four in 2018. The annual business Boot Camp is scheduled to be held in Andes on April 3-4 and Town Board members were encouraged to attend one.

Peg Ellsworth was absent due to illness, but needed to know if the Town Board would like to use the same architect for the Kirkside Park barn kitchen or put out a Request for Proposal (RFP).  The Town Board’s decision was to get a quote from the previous architect used before they make a decision.

Ellsworth will also be applying again to the O’Conner Foundation for funding for the Grand Gorge Civic Center.

Highway Supt. Neil German was absent and there were no issues or problems known of.

Major repairs were made to Denver water and sewer lines at Cluster 44.  Repairs were also needed on electric service lines that were hit during the repair of the water & sewer lines.

Discussion took place on a sink hole beside Van’s Variety Store in Grand Gorge possibly being due to the old bank building removal or a big leak.  A rep from Rural Water has been called to look into the matter with the Water Operator.

Major leaks have occurred at two homes in the Roxbury Water District after completing the monthly water readings.  Said leaks used a total of 330,000 gallons.

Further discussion took place on local barns being turned into wedding venues where there are no building permits for renovations or change of occupancy.  Water and septic issues are also a concern.

Attorney Young discussed houses being rented out are now being considered commercial and not residential but it is up to the Building Inspector to enforce.  Seminara stated there are 100-105 rentals known of in the Town of Roxbury that fall under the County bed tax.

The Town Board was given a copy of a letter to David Merwin from the Building Inspector stating all Fire Code violations have been lifted on his apartment building in Grand Gorge.

Attorney Young discussed news from the Coalition of Watershed Towns where NYCDEP will temporarily suspend land purchases in area Towns for 3-6 months while they conduct a study on the  impact to the area.  DEP is also expected to update their policy on covering costs for small businesses, with less than 20 employees, who need to undergo septic repairs.

Bookkeeper Carolynn Faraci made the Town Board aware she had to purchase a new Quick Books payroll program. Because the Town does not have a credit card she purchased it using her own credit card at a cost of $610 which the Town has  reimbursed her for.  However, when she got her statement, the charge to her account was only $562 and she has refunded the Town the difference. She also had to purchase another upgrade to the payroll program at a cost of $299 because her computer had to be updated.

Mrs. Faraci also requested the Town Board approve a resolution to have General Fund loan Denver Sewer money for Abstract #2-2017 bills as no tax money has been received from the Tax Collector.

On motion of Gene Cronk second by Carol Murray the Town Board approved the Town Clerk’s monthly report for January 2017 in the amount of $799.37 (Town Clerk $124.34 and Building Permits $675.00)

AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

On motion of Allen Hinkley second by Edward Raeder the Town Board approved the Supervisor’s monthly report for December 2016.

AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Edward Raeder the Town Board approved the Assessor’s monthly report for January 2017.

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

On motion of Carol Murray second by Allen Hinkley the Town Board approved the monthly water receipts report for January 2017 in the following amounts: Denver $3,514.70; Grand Gorge $2,996.72 and Roxbury $5,589.90.

AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0

On motion of Gene Cronk second by Allen Hinkley the Town Board approved the Tax Collector’s monthly report for January 2017.

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

On motion of Gene Cronk second by Carol Murray the Town Board approved to pay Roxbury Library Association $15,000 as budgeted in the 2017 Town Budget.

AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

RESOLUTION #25-AGREEMENT FOR THE EXPENDITURE OF HIGHWAY MONEYS

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, pursuant to the provisions of Section 284 of the Highway Law, the Town Board agrees that moneys levied and collected in the Town for repair and improvement of highways and moneys received from the State for State Aid for the repair and improvement of highways shall be expended as follows for the year 2017;

NOW, THEREFORE BE IT RESOLVED, the sum of $182,125 shall be set aside to be expended for primary work and general repairs upon 112 miles of Town highways, including sluices, culverts and bridges having a span of less than five feet and boardwalks of renewals thereof; and

BE IT FURTHER RESOLVED, the sum of $567,875 shall be set aside to be expended for the permanent improvement of Town highways that include Johnson Hollow Rd., Jump Brook Rd., Turk Hill Rd., S. Montgomery Hollow Rd. Grant Morse Rd., Howard Greene Rd., New Kingston Mtn. Rd., Thompson Hollow Rd., Roxbury Run roads and Rossman Rd.”

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

RESOLUTION #26-ADVERTISE BIDS FOR HIGHWAY MATERIAL HAULING

On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, the Town Board authorizes the Town Clerk to advertise for sealed bids for hauling materials from Schoharie, Middleburgh, Lexington, Davenport, Ashland and Oneonta, on a per ton basis to the Salt Shed storage area located on NYS Rt. 30 Roxbury, to be opened March 10, 2017 at 2:15 pm at the Town Hall.”

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

RESOLUTION #27-ADVERTISE BIDS FOR HIGHWAY DIESEL

On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, the Town Board authorizes the Town Clerk to advertise for sealed bids for the 30,000 gallons +/- Diesel Fuel to be delivered, unless otherwise stated, to the Town Highway Building located at 52508 State Hwy. 30, Roxbury as requested by the Highway Supt., to be opened March 10, 2017 at 2:00 pm at the Town Hall.”

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

RESOLUTION#28-RESOLUTION OF THE TOWN OF ROXBURY REGARDING RADIO STATION LEASE AGREEMENT

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, the Town of Roxbury (“Town”) and WSKG Public Telecommunications Council (“WSKG”) entered into a Lease Agreement dated January 2014 (“Lease Agreement”), wherein the Town leased to WSKG the right to access and use of Real Property located at the Town Highway Garage, 52508 State Highway 30, Town of Roxbury, County of Delaware, State of New York, (“Premises”) to be used/operated as the transmission space for broadcasting of Station WIOX(FM), Channel 217; and

WHEREAS, pursuant to Section Three of the Lease Agreement, the original lease term was a period of three (3) years, ending on January 28, 2017; and

WHEREAS, WSKG wishes to extend the lease term for one (1) year, commencing on January 29, 2017, and ending on January 28, 2018; and

NOW THEREFORE, BE IT RESOLVED, the Town Board of the Town of Roxbury authorizes the Town to enter into an Amendment to Lease Agreement to extend the Lease Term for one (1) year; and

BE IT FURTHER RESOLVED, the Town Board authorizes the Town Supervisor to execute an Amendment to Lease Agreement to extend the Lease Term for one (1) year.”

WHEREUPON, the Resolution was put to a vote and recorded as follows:

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

No action was taken on filling the Planning Board Alternate/Secretary vacancy.

RESOLUTION #29-RENEW JUNKYARD LICENSE FOR MARTY BUILT, INC

On motion of Edward Raeder second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, an application and payment has been received from Marty Built, Inc. requesting renewal of their Junkyard License; and

WHEREAS, the Town Board has no objections to renewal of the junkyard license;

NOW, THEREFORE BE IT RESOLVED, the Town Board approves renewal of the junkyard license of Marty Built, Inc. for one year to expire April 1, 2018.”

AYES-5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS-0

RESOLUTION #30-EQUIPMENT DESTRUCTION

On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board approves the destruction of the following equipment:

Building Inspector        Canon PC920 Copier   Serial #TVB17682       Reason: Extremely light copies, parts would be more than a new copier”

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

Supv. Hynes stated Delaware County Soil & Water Conservation has reviewed engineering firms for the Hardscrabble stream bank restoration project and requests a resolution from the Town approving them to hire an engineer on the project.

RESOLUTION #31- Resolution of Support for the selection of an Engineering consultant to The Delaware County Soil and Water Conservation District’s Stream Management Program for use within the Town of Roxbury

On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, the DCSWCD is a governmental entity established in NYS Municipal Law Book 52-B to provide technical support to Delaware County, including the Delaware Stream Corridor Management Program (DSCMPr) (“Program”); and

WHEREAS, pursuant to Section 4.6 of the 2007 Filtration Avoidance Determination, New York City Department of Environmental Protection committed to a locally-driven stream management plan implementation process; and

WHEREAS, pursuant to the 2009 agreement (20090018734) between the Delaware County Soil and Water Conservation District and the New York City Department of Environmental Protection (NYCDEP) which established a Stream Management Plan Implementation Program, including staff support and funding to pay for stream management plan implementation in the West of Hudson Watershed; and

WHEREAS, the Town of Roxbury has entered into a Memorandum of Understanding with the DCSWCD to provide administrative and technical assistance for the Implementation of the East Branch Delaware River Stream Management Plan

WHEREAS, the Town of Roxbury has reviewed the 3 engineering consultants that the DCSWCD has under direct contract with the Stream Management Program

NOW, THEREFORE, BE IT RESOLVED that the Town of Roxbury supports the DCSWCD by selecting the engineering services of Milone & MacBroom, Inc. for the implementation of the Stream Management Implementation grant awarded for the Hardscrabble Streambank Restoration project within the Town of Roxbury (as needed) through the direct contract between the DCSWCD and Milone & MacBroom, Inc.”

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

RESOLUTION #32-GENERAL FUND LOAN TO DENVER SEWER DISTRICT

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and

adopted:

“WHEREAS, the Denver Sewer District bills for Abstract #2-2017 total $32,321.64; and

WHEREAS, the Town has not yet received any 2017 tax money from the Tax Collector; and

WHEREAS, the Denver Sewer District does not have the funds to pay the bills on Abstract #2-2017;

NOW, THEREFORE BE IT RESOLVED, the Town Board approves the transfer of $32,321.64 from General Fund to Denver Sewer District, if needed, to pay Abstract #2-2017 bills if no tax money is received in time; and

BE IT FURTHER RESOLVED, said funds shall be reimbursed to the General Fund upon receipt of tax money.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector monthly report for January 2017.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

Attorney Young reported on status of the NYCDEP sewer collection system assessment.  The appraisal, that has come in higher than their current assessment, has been sent to DEP for review to which a response is still awaited.

The Water Clerk discussed the request of Richard Scianablo for reimbursement to his water bill because the meter could not be read one month which put the reading for the next month over the 4,000 gallon usage for one month.  The excessive reading was for 6,800 gallons at a charge of $11.90.

On motion of Carol Murray second by Edward Raeder the Town Board approved the water account of Richard Scianablo to be credited $4.90 due to an unread meter for one month causing the reading the next month to be over the minimum usage of 4,000 gallons.

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

Supervisor Hynes reported materials have been received for the old highway garage roof and repairs are expected to begin soon.

Councilman Hinkley has reviewed the current Police Policy and offers no changes.

Reminders were given the Highway Contract and Water/Sewer contracts expire 12/31/17 and must be in place by September 1st for 2018 budgeting purposes.

RESOLUTION #33 – RESOLUTION TO GO INTO EXECUTIVE SESSION TO DISCUSS A PERSONNEL ISSUE

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board agreed to enter into Executive Session at 8:45 pm to discuss a personnel issue. Present were: Supervisor Thomas S. Hynes, Councilmen Allen Hinkley, Edward Raeder, Gene Cronk and Carol Murray and Attorney Kevin Young.”

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

On motion of Gene Cronk second by Allen Hinkley the Town Board exited Executive Session and returned to the regular meeting at 9:08 pm.

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Supervisor Hynes stated no action was taken in Executive Session.

Discussion took place on the abstract bills relating to the Denver Water Project.

On motion of Edward Raeder second by Carol Murray the bills were audited, Denver Water bill #18 Young & Sommer in the amount of 148.50 was removed from the abstract, and all other bills were ordered paid in the following amounts:

General #24-89 – $117,566.96
Denver Water #5-19 – $11,673.50
Highway #7-39 – $99,149.81
Roxbury Sewer #5-10 – $10,064.62
Roxbury Water #4-11 – $1,760.92
Denver Sewer #4-20 – $32,321.64
Grand Gorge Water #5-12 – $2,351.36
Special Lights #1-3 – $5,504.57

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

On motion of Allen Hinkley second by Edward Raeder the Town Board approved the Justice Court monthly report for December 2016 in the amount of $4,800.

AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

A note was received from the Grand Gorge Community Action Group thanking the Town Board for allowing use of the Civic Center for their annual community Christmas Party.

On motion of Gene Cronk second by Edward Raeder the meeting adjourned at 9:15 pm.

THIS IS A TRUE COPY
_____________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Notice - Annual Financial Update Document for the Town of Roxbury, Delaware County, New York has been Filed

NOTICE

Notice is hereby given that the Annual Financial Update Document for the Town of Roxbury, Delaware County, New York, for the period beginning January 1, 2016 and ending December 31, 2016 has been filed in the office of the Town Clerk where it is available for public inspection by all interested persons.  The Annual Financial Update Document has been duly filed with the Comptroller of the State of New York pursuant to General Municipal Law.

Diane Pickett. Town Clerk
Town of Roxbury
Dated: 2/27/17

Historic Preservation Commission Approved Meeting Minutes - December 10, 2016

Click here to read the meeting minutes.

Bid Notice - Materials Hauling

BID NOTICE

Please take notice that the Town Board, Town of Roxbury, is seeking sealed bids for hauling materials from Schoharie, Middleburgh, Lexington, Davenport, Ashland and Oneonta, on a per ton basis to the NYS Rt. 30 storage area and/or the Cty. Hwy. 41 storage area located in Roxbury.

Bids must include a Certificate of Liability Insurance in the amount of $1,000,000 and a Certificate of Non-Collusion.  Sealed bids shall be marked “MATERIAL HAULING”.

Sealed bids must be received at the Roxbury Town Clerk’s Office, PO Box 189, 53690 State Hwy. 30, Roxbury, NY  12474 before 2:15 pm on March 10, 2017 at which time they shall be opened.  The bids will be awarded/rejected at  the Regular Meeting of the Town Board to be held on March 13, 2017 at 7:30 pm at the Town Hall.

For questions regarding this bid or to receive a bid package, please contact Neil German, Highway Supt. at 607-326-4222 between the hours of 5:00 am and 1:30 pm Monday -Friday.  The Town Board reserves the right to reject any and all bids.

By Order of the Town Board
Town of Roxbury
Neil German, Hwy. Supt.
Dated: Feb. 13, 2017

Bid Notice - Diesel Fuel

BID NOTICE

Pursuant to Section 103 of the General Municipal Law, the Town Board, Town of Roxbury is soliciting sealed bids for the following materials to be delivered, unless otherwise stated, to the Town Highway Building located at 52508 State Hwy. 30, Roxbury as requested by the Highway Supt.

30,000 gallons +/- Diesel Fuel

All bids must meet New York State specifications and must be accompanied by a Certificate of Non-Collusion.  The Town Board reserves the right to reject any and all bids.  Sealed bids shall be marked “HIGHWAY FUELS”.  Sealed bids must be received at the Town Clerk’s Office, PO Box 189, 53690 State Hwy. 30, Roxbury, NY  12474 before 2:00 pm on March 10, 2017 at which time they shall be opened.

Bids will be awarded/rejected at the Town Board Meeting to be held March 13, 2017 at 7:30 pm at the Town Hall.

By Order of the Town Board
Town of Roxbury
Neil German, Hwy. Supt.
Dated:  Feb. 13, 2017

March 2017 Roxbury Library Association Tuesday Forum Program

FOR IMMEDIATE RELEASE
Contact Person: Dian Seiler, Director, Roxbury Library
Telephone and Fax: (607)-326-7901

For the Tuesday, March 14, 2017, Roxbury Library Association Tuesday Forum Program, at 1:00 p.m., at the Roxbury Library, Manhattan Country School Farm Program Coordinator and Farm Teacher Catherine Cammer will offer a slide presentation on Manhattan Country School Farm, with Manhattan Country School Farm 7th graders reflecting on their experiences at the farm.

Regular RLA Tuesday Forum attendees will provide refreshments following Ms. Cammer’s program.

The Roxbury Library Association welcomes the public to all RLA Tuesday Forum programs, activities, and gatherings, which are free of charge.

For information about upcoming RLA Tuesday Forum programs, activities, and gatherings, please contact Roxbury Library Director Dian Seiler or Roxbury
Library Clerk Helen Faraci at (607)-326-7901.

Located at 53742 State Highway 30, the Roxbury Library is directly opposite the town’s United Methodist Church on Main Street.

Roxbury Town Board Meeting Agenda - February 13, 2017

ROXBURY TOWN BOARD

Regular Meeting
February 13, 2017

Town Hall

Call To Order 7:30 pm Regular Meeting

Minutes January Organizational Meeting

Requests to Speak:

Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources

Old Business

New Business

Letters to the Board:

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution-Town Clerk monthly report for December 2016
·       Resolution-Supervisor’s monthly report for December 2016
·       Resolution-Assessor’s monthly report for December 2016
·       Resolution-Building Inspector monthly report for December 2016
·       Resolution-monthly water receipts report for December 2016
·       Resolution-Justice Court monthly report for December 2016
·       Resolution-Tax Collector monthly report for January 2017
·       Resolution-approve payment to Roxbury Library Association $15,000 as budgeted
·       Resolution-agreement to spend highway moneys
·       Resolution-advertise for bids for Highway Material Hauling
·       Resolution-advertise for bids for Highway Diesel fuel
·       Resolution-radio station lease agreement extension
·       Resolution- bid for Denver Water PRV Building
·       Resolution-fill Planning Board Alternate term thru 12/31/19
·       Resolution-equipment destruction
·       Rick Scianablo water bill
·       Personnel Matters
·       Old Highway Garage roof repair
·       NYCDEP Collection System Assessment
·       GG Tire sewer hookup
·       Police Policy – any changes from review?

REMINDERS:

Highway Contract expires 12/31/17

Water & Sewer Operator Agreements expire 12/31/17

(new ones need to be in place by 9/15/17 for 2018 budgeting purposes)

February 7, 2017 - Roxbury Library Association Tuesday Forum Program, Bertha Rogers

FOR IMMEDIATE RELEASE

Contact Person: Dian Seiler, Director, Roxbury Library
Telephone and Fax: (607)-326-7901

For the Tuesday, February 7, 2017, Roxbury Library Association Tuesday Forum Program, from 1:00 p.m. to 3:00 p.m., at the Roxbury Library, New York State Council on the Arts (NYSCA) Decentralization Grant artist Bertha Rogers will offer a combined reading and book creation workshop, based on the artist’s 2016 NYSCA Decentralization Grant project “The Wild
Ones: Creatures of the Catskills.” Following Ms. Rogers’ February 7th interdisciplinary reading and workshop, the RLA will offer a miniature exhibit of Ms. Rogers’ 2016 interdisciplinary installation “The Wild Ones: Creatures of the Catskills” in the Roxbury Library, from Wednesday, February 8, 2017, through Wednesday, February 15, 2017.

Regular RLA Tuesday Forum attendees will provide refreshments following Ms. Rogers’ reading and workshop.

The Roxbury Library Association welcomes the public to all RLA Tuesday Forum programs, activities, and gatherings, which are free of charge.

For information about upcoming RLA Tuesday Forum programs, activities, and gatherings, please contact Roxbury Library Director Dian Seiler or Roxbury Library Clerk Helen Faraci at (607)-326-7901.

Located at 53742 State Highway 30, the Roxbury Library is directly opposite the town’s United Methodist Church on Main Street.

Roxbury Town Board Unapproved Meeting Minutes - January 3, 2017

UNAPPROVED MINUTES

January 3, 2017

A Public Hearing and Organizational Meeting of the Town Board were held January 3, 2017 beginning at 7:15 pm at the Town Hall.  Present: Supervisor Thomas S. Hynes, Councilmen Gene

Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Building Inspector William Walcutt, Attorney Kevin Young and four residents.

The Public Hearing was called to order at 7:15 pm.  The notice was read calling for the hearing regarding the proposed increase and improvements to the Denver Water District.  Michael

Harrington of Lamont Engineers, P.C. discussed proposed work entailed in the project and options to reduce the amount of work to be done.  Wendy Nief, a resident of the Denver Water District spoke in favor of the proposed work.  Attorney Young discussed the debt service limit the District could handle so as to not overwhelm the residents in taxes.  Attorney Young also discussed the bonding process.

The Public Hearing closed at 7:30 pm.

The regular meeting was called to order at 7:30 pm.

The Minutes of the December meetings were approved on motion of Allen Hinkley second by Gene Cronk.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

Further discussion took place on the proposed Denver Water project in terms of awarding the bid for the PRV building where the low bidder is amenable to not start the work until spring, grant funding applications, emergency need for tank controls and getting more well pumps working, General Fund possibly having to loan Denver Water money that would have to be repaid within one year and concerns with current costs incurred being eligible for reimbursement under the bond.  Attorney Young recommends not awarding the PRV building bid until he looks into the eligibility of the costs to be covered under the bond and Mr. Harrington was directed to get costs on the tank controls and electric for getting more of the well pumps into use to bring back to the Town Board.

A letter has been received from NYS Environmental Facilities Corporation (NYSEFC) approving hardship funding for the Grand Gorge/Roxbury Water District proposed project.  This is good news for grant funding.  Discussion took place on work that is needed, how much work the Town Board would like to put in for grant funding and the process for the loan.  Harrington requested being able to start the environmental work now.  Attorney Young discussed Lead Agency status and the SEQR process where the project would be considered a Type I project because it would include the development of a new well field.

RESOLUTION #1 – ROXBURY & GRAND GORGE WATER PROJECT SEQR LEAD AGENCY

On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:

“WHEREAS, the Town Board of the Town of Roxbury is undertaking a project called the Roxbury and Grand Gorge Water Districts Water System Improvements Project (hereinafter referred to as ‘the Project’) that will include development of a new production well with control building and associated appurtenances, construction of a new filtration system and appurtenances for the existing springs source, replacement of existing controls systems, rehabilitation of existing distribution storage tanks, replacement of water mains and appurtenances, construction of emergency power systems, and miscellaneous site and building improvements; and

WHEREAS, the Town is applying to the New York State Environmental Facilities Corporation Drinking Water State Revolving Fund (DWSRF) for project funding, and may apply to other funding agencies.

NOW, THEREFORE BE IT RESOLVED BY THE TOWN BOARD OF THE TOWN OF ROXBURY AS FOLLOWS:

1.              The Town Board of the Town of Roxbury intends to proceed with the Water System Improvements Project to make improvements to the Roxbury and Grand Gorge Water Districts’ supply, treatment, and distribution infrastructure; and

2.              The Town Board hereby determines that the project is a Type I action pursuant to the State Environmental Quality Review Act (SEQRA), Article 8 of the New York Environmental Conservation law and its implementing regulations, 6 NYCRR Part 617 and pursuant to potential funding program requirements; and

3.              The Town Board hereby declares itself SEQRA Lead Agency; and

4.              The Town Board hereby instructs the Supervisor, with the assistance of the consulting engineer, to prepare a full Environmental Assessment Form and notify involved agencies of the Town Board’s intent to serve as SEQRA Lead Agency and to further initiate the coordinated review of the Project under the SEQRA regulations and authorizes the Supervisor to sign all environmental review documents; and

5.              The Town Board hereby authorizes the Supervisor to sign all funding applications for the Project on its behalf.”

WHEREUPON, the Resolution was put to a vote and recorded as follows:

AYES-5  Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

Attorney Young discussed the  Public Interest Order and Bond Resolution for the  Denver Water proposed project.

The following resolution was offered by Councilman Allen Hinkley who moved its adoption, seconded by Councilman Gene Cronk, to-wit:

RESOLUTION #2
In the Matter
of
the Increase and Improvement of the Facilities
of the Denver Water District in the
Town of Roxbury, Delaware County, New York

PUBLIC INTEREST ORDER

WHEREAS, the Town Board of the Town of Roxbury, Delaware County, New York, has duly caused Lamont Engineers, engineers duly licensed in the State of New York, to prepare a Preliminary Engineering Report, dated August 31, 2016, constituting a map, plan and an estimate of cost, pursuant to Section 202‑b of the Town Law (the “Report”), relating to the increase and improvement of the facilities of the Town’s Denver Water District, consisting of various capital improvements to the facilities of the Denver Water District, including wellfield electrical improvements, pumping and treatment improvements, controls system improvements, pressure reducing valve vault replacement, water main and service replacements, hydrant and valve replacements, storage tank rehabilitation, emergency generators, and various building and site improvements, all as more fully described in the Report, which Report is on file in the office of the Town Clerk where it is available for public inspection during normal business hours; and

WHEREAS, the Denver Water District is entirely contained with the Town; and

WHEREAS, the maximum amount proposed to be expended for said increase and improvement is $1,000,000, which amount shall be allocated and charged as the cost of various capital improvements to the facilities of the Denver Water District, and shall be borne by the Denver Water District; and

WHEREAS, the capital project heretofore described, based on information supplied to the Town Board, has been determined by the Town Board to be a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which will not result in any significant environmental effects; and

WHEREAS, at a meeting of said Town Board on December 12, 2016, an order was duly adopted by it and entered in the minutes specifying that the said Board would meet to consider the increase and improvement of the facilities of the Town’s Denver Water District, in said Town at an estimated maximum cost of $1,000,000, and to hear all persons interested in the subject thereof concerning the same at the Town Hall, in Roxbury, New York, in said Town, on January 3, 2017, at 7:15 o’clock P.M., Prevailing Time; and

WHEREAS, a notice of adoption of said order duly certified by the Town Clerk was duly published and posted as required by law, to‑wit:  a duly certified copy thereof was published in the official newspaper of this Town, on December 21, 2016 and a copy of such notice was posted on December 19, 2016, on the signboard maintained by the Town Clerk of the Town of Roxbury, pursuant to Section 30, subdivision 6 of the Town Law; and

WHEREAS, a public hearing was duly held at the time and place set forth in said notice, at which all persons desiring to be heard were duly heard; NOW, THEREFORE, BE IT

ORDERED, by the Town Board of the Town of Roxbury, Delaware County, New York, as follows:

Section 1.         Upon the evidence given at the aforesaid public hearing, it is hereby found and determined that it is in the public interest to increase and improve the facilities of the Town’s Denver Water District, consisting of various capital improvements to the facilities of the Denver Water District, including wellfield electrical improvements, pumping and treatment improvements, controls system improvements, pressure reducing valve vault replacement, water main and service replacements, hydrant and valve replacements, storage tank rehabilitation, emergency generators, and various building and site improvements, in the Town of Roxbury, Delaware County, New York, including incidental expenses in connection therewith, at an estimated maximum cost of $1,000,000.

Section 2.         This order shall take effect immediately.

The question of the adoption of the foregoing order was duly put to a vote on roll, which resulted as follows:

Thomas S. Hynes                    VOTING          AYE
Gene Cronk                              VOTING          AYE
Edward Raeder                          VOTING          AYE
Allen Hinkley                          VOTING          AYE
Carol Murray                           VOTING          AYE

The order was thereupon declared duly adopted.

The following resolution was offered by Councilman Edward Raeder who moved its adoption, seconded by Councilman Carol Murray, to-wit:

RESOLUTION #3 -BOND RESOLUTION DATED JANUARY 3, 2017. A RESOLUTION AUTHORIZING THE ISSUANCE OF $400,000 BONDS OF THE TOWN OF ROXBURY, DELAWARE COUNTY, NEW YORK, TO PAY PART OF THE $1,000,000 MAXIMUM ESTIMATED COST OF THE INCREASE AND IMPROVEMENT OF THE FACILITIES OF THE TOWN’S DENVER WATER DISTRICT, IN AND FOR SAID TOWN.

RESOLVED, by the Town Board of the Town of Roxbury, Delaware County, New York, as follows:

Section 1.         For the specific object or purpose of paying part of the cost of the increase and improvement of the facilities of the Town’s Denver Water District, consisting of various capital improvements to the facilities of the Denver Water District, including wellfield electrical improvements, pumping and treatment improvements, controls system improvements, pressure reducing valve vault replacement, water main and service replacements, hydrant and valve replacements, storage tank rehabilitation, emergency generators, and various building and site improvements, in the Town of Roxbury, Delaware County, New York, there are hereby authorized to be issued $400,000 bonds of said Town pursuant to the provisions of the Local Finance Law.

Section 2.        It is hereby determined that the maximum estimated cost of the aforesaid specific object or purpose is $1,000,000, and the plan for the financing thereof is by the issuance of the $400,000 bonds of the Town of Roxbury, Delaware County, New York, authorized to be issued pursuant to this resolution, together with a grant from the State of New York under the New York State Water Infrastructure Improvement Act in the amount of $600,000.

Section 3.         It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is forty years, pursuant to subdivision one of paragraph a of Section 11.00 of the Local Finance Law.  It is hereby further determined that the maximum maturity of the bonds authorized shall exceed five years, and that the foregoing is an assessable improvement.

Section 4.        Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the  bonds herein authorized, including renewals of such notes, is hereby delegated to the Town Supervisor, the chief fiscal officer.  Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said Town Supervisor, consistent with the provisions of the Local Finance Law.

Section 5.         The faith and credit of said Town of Roxbury, Delaware County, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such obligations as the same respectively become due and payable.  An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such obligations becoming due and payable in such year.  To the extent not paid by the assessment of assessable properties in the Denver Water District, there shall annually be levied on all the taxable real property in said Town a tax sufficient to pay the principal of and interest on such obligations as the same become due and payable.

Section 6.         Such bonds shall be in fully registered form and shall be signed in the name of the Town of Roxbury, Delaware County, New York, by the manual or facsimile signature of the Town Supervisor and a facsimile of its corporate seal shall be imprinted thereon and may be attested by the manual or facsimile signature of the Town Clerk.

Section 7.         The powers and duties of advertising such bonds for sale, conducting the sale and awarding the bonds, are hereby delegated to the Town Supervisor, who shall advertise such bonds for sale, conduct the sale, and award the bonds in such manner as he or she shall deem best for the interests of the Town, provided, however, that in the exercise of these delegated powers, he or she shall comply fully with the provisions of the Local Finance Law and any order or rule of the State Comptroller applicable to the sale of municipal bonds.  The receipt of the Town Supervisor shall be a full acquittance to the purchaser of such bonds, who shall not be obliged to see to the application of the purchase money.

Section 8.         All other matters, except as provided herein relating to such bonds, including determining whether to issue such bonds having substantially level or declining annual debt service and all matters related thereto, prescribing whether manual or facsimile signatures shall appear on said bonds, prescribing the method for the recording of ownership of said bonds, appointing the fiscal agent or agents for said bonds, providing for the printing and delivery of said bonds (and if said bonds are to be executed in the name of the Town by the facsimile signature of its Town Supervisor, providing for the manual countersignature of a fiscal agent or of a designated official of the Town), the date, denominations, maturities and interest payment dates, place or places of payment, and also including the consolidation with other issues, shall be determined by the Town Supervisor.  It is hereby determined that it is to the financial advantage of the Town not to impose and collect from registered owners of such bonds any charges for mailing, shipping and insuring bonds transferred or exchanged by the fiscal agent, and, accordingly, pursuant to paragraph c of Section 70.00 of the Local Finance Law, no such charges shall be so collected by the fiscal agent.  Such bonds shall contain substantially the recital of validity clause provided for in section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by section 52.00 of the Local Finance Law, as the Town Supervisor shall determine.

Section 9.         This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1.150 ‑ 2.  Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long‑term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein.

Section 10.       The validity of such bonds and bond anticipation notes may be contested only if:

1)        Such obligations are authorized for an object or purpose for which said Town is not authorized to expend money, or
2)        The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or
3)        Such obligations are authorized in violation of the provisions of the Constitution.

Section 11.      This resolution, which takes effect immediately, shall be published in summary in the Catskill Mountain News the official newspaper of the Town, together with a notice of the Town Clerk in substantially the form provided in Section 81.00 of the Local Finance Law.

The question of the adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows:

Thomas S. Hynes                    VOTING          AYE
Gene Cronk                              VOTING          AYE
Edward Raeder                          VOTING          AYE
Allen Hinkley                          VOTING          AYE
Carol Murray                           VOTING          AYE

The order was thereupon declared duly adopted.

Supervisor Hynes stated a sewer grinder pump had to be replaced at the Doroski home in Grand Gorge.

Building Inspector William Walcutt requested the Town Board approve Patrick Davis as Deputy Building Inspector and reported, with assistance from the Assessor Clerk, he is in the process of mailing out notices to open permit holders in an effort to get permits closed out.  When questioned what violation he had posted on the Merwin apartment house in Grand Gorge last fall, Mr. Walcutt stated it was an Unsafe Structure after having been contacted by the Fire Inspector who had written up the building with multi-violations  and the owner not having done anything with repairing problems found by the Building Inspector during his inspection in the spring.

RESOLUTION #4 – APPOINTMENTS AND COMMITTEES

On motion of Carol Murray second by Allen Hinkley the following resolution was offered and

adopted:

RESOLVED the Town Board approves the following appointments and committees for the year 2017:

AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Town Supervisor’s appointment of Edward Raeder as Deputy Supervisor for the term 1/1/17-12/31/17.

AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0

On motion of Gene Cronk second by Edward Raeder the Town Board approved the Town Supervisor’s appointment of Carolynn J. Faraci as Supervisor Bookkeeper for the term 1/1/17-12/31/17.

AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0

On motion of Carol Murray second by Gene Cronk the Town Board approved the Highway Supt.’s appointment of William Sprague as Deputy Hwy. Supt. for the term 1/1/17-12/31/17.

AYES – 5 Murray, Cronk, Hinkley, Raeder, Hynes
NAYS – 0

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Town Clerk’s appointment of Carolynn J. Faraci as Deputy Town Clerk #1 for the term 1/1/17-12/31/17.

AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0

RESOLUTION #5 OFFICIAL UNDERTAKING

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“RESOLVED the Town Board approves the Official Undertaking of elected and appointed positions as to its form and manner of execution and the sufficiency of the insurance, as surety as prepared for the Town of Roxbury for the year 2017”

AYES – 5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS – 0

RESOLUTION #6– TOWN BOARD MEETING SCHEDULE

On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:

“RESOLVED the Town Board for the year 2017 will meet the second Monday of each month for their Regular Monthly Meeting, except for January when they shall meet January 3, 2017 and  except for November when they shall meet on Thursday November 9, 2017.  All meetings will begin at 7:30 pm and will be held at the Town Hall, 53690 State Hwy 30, Roxbury, NY except for April and August when they will meet at the Grand Gorge Civic Center, 60933 State Hwy. 30, Grand Gorge, NY.”

AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0

RESOLUTION #7– PLANNING BOARD MEETING SCHEDULE

On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED the Planning Board for the year 2017 will meet the third Wednesdays of each month for their Regular Monthly Meeting.  All meetings shall begin at 7:30 pm and will be held at the Town Hall, 53690 State Hwy. 30, Roxbury, NY.”

AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0

RESOLUTION #8– HISTORIC COMMISSION MEETING SCHEDULE

On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED the Historic Preservation Commission for the year 2017 will hold meetings quarterly on the third Saturdays of January, April, July and October at 10:00 am at the Town Hall for their regular meetings.”

AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0

RESOLUTION #9– PROCUREMENT POLICY

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the current Procurement Policy and finds no changes are needed:

NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Procurement Policy for the year 2017.”

AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0

RESOLUTION #10 – INVESTMENT POLICY

On motion of Edward Raeder second by Carol Murray the following resolution was offered and

adopted:

“WHEREAS, the Town Board has reviewed the current Investment Policy and finds no changes

are needed;

NOW, THEREFORE BE IT RESOLVED, the Town Board approves use of the current

Investment Policy for the year 2017.”

AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0

RESOLUTION #11- SEXUAL HARASSMENT POLICY

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the current Sexual Harassment Policy and finds no changes are needed;

NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Sexual Harassment Policy for the year 2017.”

AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0

RESOLUTION #12- COMPUTER USE POLICY

On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the current Computer Use Policy and finds no changes are needed;

NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Computer Use  Policy for the year 2017.”

AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0

RESOLUTION #13-LOCAL PRIVACY NOTIFICATION POLICY

On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the current Local Privacy Notification Policy pertaining to security breaches of personal information and finds no changes are needed;

NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Local Privacy Notification  Policy for the year 2017.”

AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0

RESOLUTION #14-CODE OF ETHICS

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the current Code of Ethics and finds no changes are needed;

NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Code of Ethics for the year 2017.”

AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0

RESOLUTION #15-TRAVEL REIMBURSEMENT POLICY

On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the current Travel Reimbursement Policy and finds no changes are needed;

NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Travel Reimbursement Policy for the year 2017.”

AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0

RESOLUTION #16-SECTION 504 GRIEVANCE PROCEDURE

On motion of Carol Murray second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the current Section 504 Grievance Procedure and finds no changes are needed;

NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Section 504 Grievance Procedure for the year 2017.”

AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0

RESOLUTION #17-WORKPLACE VIOLENCE PREVENTION POLICY

On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the current Workplace Violence Prevention Policy and finds no changes are needed;

NOW, THEREFORE, BE IT RESOLVED the Town Board approves use of the current Workplace Violence Prevention Policy for the year 2017; and

BE IT FURTHER RESOLVED, The Town Board directs the Town Clerk to distribute the Policy to all employees and approves signed confirmation from all employees that they have received and reviewed said policy to be in lieu of conducting formal annual training on said Policy.”

AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0

RESOLUTION #18-EMPLOYEE HANDBOOK

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the current Employee Handbook and finds no changes are needed;

NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Employee Handbook for the year 2017.”

AYES – 5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS – 0

RESOLUTION #19-POLICE POLICY

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Police Policy for the year 2017 contingent upon further review by Councilman Hinkley and the Town Attorney.”

AYES – 5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS – 0

RESOLUTION #20-BUILDING INSPECTOR AGREEMENT

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the current Building Inspector Agreement and finds no changes are needed;

NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Building Inspector Agreement for the year 2017.”

AYES – 5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS – 0

RESOLUTION #21- RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY REQUIRING THE TOWN’S CONSULTANT CODE ENFORCEMENT OFFICER TO EMPLOY A DEPUTY CODE ENFORCEMENT OFFICE

VIA SUBCONTRACT

On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:

“WHEREAS, in January of 2014 the Town Board of the Town of Roxbury resolved to enter into a

Consulting Agreement with William Walcutt for performance of the duties of Code Enforcement Officer (“CEO”) for the Town; and

WHEREAS, said Consulting Agreement requires the Code Enforcement Officer to appoint a Deputy Code Enforcement Officer subject to Town Board approval; and

WHEREAS, pursuant to Local Law No. 1 of 2007,  the Town Board may appoint  a Deputy Code Enforcement Officer (“DCEO”) in the event that the CEO is unable to serve as such for any reason; and

WHEREAS, the CEO desires to appoint Patrick Davis as DCEO; and

WHEREAS, the Town Board of the Town of Roxbury approves the CEO’s appointment of Patrick Davis for the position of DCEO; and

WHEREAS, the Town Board has determined that it is necessary for the Town’s Consultant CEO to enter into a Subcontract with its appointed DCEO; and

WHEREAS, the Town’s CEO will be responsible for any compensation due to the DCEO who will function in an as needed capacity to be determined by the Town’s Consultant CEO as a subcontractor to the Town’s Consultant CEO; and

NOW THEREFORE BE IT RESOLVED THAT The Town Board of the Town of Roxbury hereby authorizes William Walcutt, Town of Roxbury Consultant CEO to personally enter into a Subcontract with Patrick Davis who will perform the as needed duties of the DCEO as determined by the Town’s Consultant CEO and as a subcontractor to the Town’s Consultant CEO.”

WHEREUPON, the Resolution was put to a vote and recorded as follows:

AYES-5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS-0

On motion of Carol Murray second by Allen Hinkley the Town Board designates the Town Supervisor and Deputy Supervisor as official check signers for the year 2017.

AYES – 5 Cronk, Murray, Cronk, Raeder, Hynes
NAYS – 0

On motion of Edward Raeder second by Gene Cronk the Town Board approved Atlantic-Inland of Cortland as Fire Inspector for commercial buildings for the year 2017.

AYES – 5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS – 0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved Catskill Mountain News official newspaper for Town business for the year 2017.

AYES – 5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS – 0

On motion of Carol Murray second by Edward Raeder  the Town Board approved NBT Bank N.A. and Wayne Bank for Town business for the year 2017.

AYES -5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS – 0

On motion of Carol Murray second by Allen Hinkley the Town Board approved Mostert, Manzanero & Scott, LLP as Town CPA’s for the year 2017.

AYES – 5 Raeder, Murray, Hinkley, Cronk, Hynes
NAYS – 0

On motion of Allen Hinkley second by Edward Raeder the Town Board approved a mileage rate of $.535/ mile for employees using their own vehicle for Town business for the year 2017.

AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0

On motion of Edward Raeder  second by Carol Murray the Town Board approved the payment of $150 each to the Ralph S. Ives and Earl B. Dudley American Legion Posts for parades for the year 2017 as approved in the budget.

AYES – Murray, Cronk, Hinkley, Raeder, Hynes
NAYS – 0

On motion of Edward Raeder second by Carol Murray the Town Board approved payment of $300 rent to the Roxbury Fire District as a polling site for the year 2017 as approved in the budget.

AYES – 4 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS – 0

On motion of Gene Cronk second by Allen Hinkley the Town Board approved the payment of $500 each to Roxbury & Grand Gorge Senior Clubs for the year 2017 as approved in the budget.

AYES – 5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS – 0

RESOLUTION #22 – DELAWARE COUNTY PLANNING DEPT. AGREEMENT

On motion of Edward Raeder second by Gene Cronk the following resolution was offered and adopted:

“RESOLVED, the Town Board approves the agreement with the Delaware County Planning Dept. in the amount of $3,500 for services in the year 2017.”

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS –0

On motion of Allen Hinkley second by Carol Murray the Town Board approved the Town Clerk’s monthly report for December 2016 in the amount of $1,187.50 (Town Clerk $987.50 and Building Permits $200.00)

AYES-5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS-0

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Supervisor’s monthly report for December 2016.

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

There was no monthly report from the Assessor for December 2016.

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector monthly report for December 2016.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Gene Cronk the Town Board approved the monthly report of Water District receipts for December 2016 in the following amounts: Denver $34.10; Grand Gorge $467.68 and Roxbury $266.01.

AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0

There was no Justice Court monthly report for December 2016 due to not having received an invoice from the State yet.

No action was taken on filling the vacancy on the Planning Board for an Alternate member or secretary.

The annual report of Planning Board member training hours through December 31, 2016 was distributed to the Town Board.

The annual list of open building permits through December 31, 2016 was distributed to the Town Board.

The annual report of building permits issued and income for the year 2016 was distributed to the Town Board.

The annual Town Clerk report for the year 2016 was distributed to the Town Board.

Discussion took place on the Grand Gorge Tire sewer hookup.  Attorney Young stated NYCDEP is expected to change their policy in 2018 whereby a small business having less than 20 employees would be eligible for 100% of costs to be paid by DEP for failing septic or modifications if the owner can wait that long.

The work on the old highway garage roof is expected to begin next week.

No new information is available regarding the NYCDEP Collection System assessment.

A reminder was given that the Roxbury Highway Worker’s Association contract and the Water/Sewer agreements with LVDV Operations, Inc. expire 12/31/17.  These would have to be approved by September 2017 for 2018 Town Budget purposes.

On motion of Carol Murray second by Edward Raeder the bills were audited and ordered paid in the following amounts:

General #1-23 – $22,654.04
Denver Water #1-4 – $2,689.32
Highway #1-6 – $16,268.16
Roxbury Sewer #1-4 – $23,897.35
Roxbury Water #1-3 – $1,953.62
Denver Sewer #1-3 – $10,987.88
Grand Gorge Water #1-4 – $2,400.05
Cap. Proj-GEIS Project #1 – $331.50
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

Councilman Edward Raeder reported a window in the Civic Center cafeteria was cracked and had a hole.  The matter will be looked into for repairs.

On motion of Gene Cronk second by Carol Murray the meeting adjourned at 8:45 pm.

THIS IS A TRUE COPY
__________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Notice - January 18, 2017, Planning Board Meeting Cancelled

NOTICE

The Town of Roxbury Planning Board regular monthly meeting scheduled for January 18, 2017 has been canceled due to having no business to discuss.  The next regular meeting of the Planning Board will be held February 15, 2017 at 7:30 pm at the Town Hall.

By Order of the Planning Board
Phillip Zorda, Chairman
Dated: Jan. 12, 2017

Notice - Town Board 2017 Meeting Schedule

NOTICE

Notice is hereby given that the Town Board, Town of Roxbury, Delaware County, New York, for the year 2017 will meet the second Monday of each month for their Regular Monthly Meeting, except for January when they shall meet on January 3, 2017 and except for November when they shall meet on November 9, 2017.  All meetings will begin at 7:30 pm and will be held at the Town Hall, 53690 State Hwy 30, Roxbury, NY except for April and August when they will meet at the Grand Gorge Civic Center, 60933 State Hwy. 30, Grand Gorge, NY.

By Order of the Town Board
Diane Pickett, Town Clerk
Dated:  Jan. 3, 2017